Sample Transmittal Letter

September 23, 2008

Dr. Josefina R. Santiago
Professor, Graduate School
College of Engineering
Pilar State University
Pilar, Bataan

Dear Dr. Santiago:

We are submitting herewith our report entitled “Bataan Power Plant Rehabilitation” as partial fulfillment of the English 4 course requirement.

The purpose of this report is to know the basic concepts on how to make an effective project proposal.  The proposal shows a detail scope of works, strategies and methodologies, work plan, breakdown of prices and contractual condition.

We hope that this request will merit your approval.


Sincerely yours,
Engr. Melvin Rodriguez

Transmittal Letter – Survey

October 12, 2007

Dr. Victor Lapuz
College Adminstrator
Pilar State University

Dear Dr. Lapuz:

Subject: Report on the first semester survey of scheduling classes

I have the honor to present to you the survey result of MWF two hour scheduling of classes votes from the sample you gave us for study last October 10, 2007.

I started the analysis last September 5, 2007 and finished on October 8, 2007. This survey consist of opinions of 50 instructors and 450 students our of the 15,000 population of the Pilar State University.

This was made possible through the help of student assistants in the College of Architecture.

I hope that this survey will be a great help to you.

Sincerely yours,

Elizabeth R. Lapid
Dean, College of Architecture

Letter of Transmittal

November 18, 1992

Professor John C. Doe
Department of English
University of Texas
Austin 12, Texas

Dear Professor Doe:

The accompanying report entitled “Joistile-Concrete Beams” is submitted in accordance with your instructions of October 10.

The primary purpose of the report is to present information about joistile-concrete beams for use in floor and roof construction.  An effort has been made to cover the subject thoroughly, including the development of joistile, its use and application in beams, investigations and tests of both joistile and joistile-concrete beams, and general specifications for the construction of tile-concrete beams and floor slabs.  The section on investigations and tests is limited to the most important and pertinent tests and results.

I wish to acknowledge the information and assistance given me by Mr. James Wood of the Greek Key Ceramics Association.

I sincerely hope that this report will meet with your approval.

Respectfully yours,

Edward Donaldson

“A sample transmittal letter taken from Technical Writing  Revised Edition by Mills and Walter”

Transmittal Letter – Accomplishment Report

September 1, 2007

Mr. Juan dela Cruz
Director, Sports and Physical Facilities
Weslayan University
Cabanatuan City

Dear Mr. dela Cruz:


I have the honor to submit to your good office the Accomplishment Report for this Month of August 2007.

–    Final Try-out for SCUAA Basketball Team
–    Final Try-out for SCUAA Volleyball Team
–    Final Try-out for SCUAA Taekwondo Team

Very truly yours,

Joaquin Manansala
Sports Coordinator, Sports Department

Transmittal Sample Letter

October 28, 2001

Dr. Amado L. Mariano
Bataan Peninsula University
Limay, Bataan

Dear Dr. Mariano:

Good day!

As requirements on the subject “English Correspondence”, the proponents would like to present the proposal entitled “Proposed English Grammar Correction System”, in accordance with your instruction.

The purpose of the paper is to propose an English Grammar Correction for BPU students.  This system has the ability to correct grammar in your paper works that’s why student will learn how to use proper grammar in their writing projects.

We just hope that his proposal will meet your approval.

Very truly yours,

Leilani D. Samaniego

Sample Transmittal Letter

August 8, 1997

Dr. Luzviminda Caguioa
University of Pilar
Pilar, Bataan

Dear Dr. Caguioa:

Good day!

To the fulfillment of the requirements on the subject “English Communication”, the proponents would like to present the proposal entitled “Proposed Library System”, in accordance with your instructions.

The main purpose of the document is to propose a Library System for UP library.  This will help students and librarian to find books easily and compile the books accurately.

We hope that this proposal will meet your approval.

Sincerely yours,

Rodrigo M. Guevarra

Sample Letter of Transmittal

April 6, 1980

Engr. Serapio Cunanan
Manager and Proprietor
Radio Electronic Enterprises
Metro Manila

Dear Engr. Cunanan,

Attached is the report entitled “Operation and Application of a Bipolar Transistor”.  The report discusses how a bipolar transistor is operated and applied as a circuit element in the electronics and communication devices.

In this report, the circuit element involves three types of connections – the common emitter, the common base, and the common collector.  These elements apply to different kinds of electronic and communication devices which utilize the bipolar transistor.

Truly yours,

Anselmo de Guia
General Manager

Transmittal Letter – Report

January 02, 2003

Mr. Edward Kawasaki
Loyola Height
Quezon City

Dear Sir:

In view of your request last May 16, we have created a committee that would look into the possibility of establishing a branch in Japan.  The findings of the committee including the conclusion and recommendations are in the report.

If you wish to discuss the report with me, I would be willing to see you in your office at your most convenient time.


Engr. Rolando D. Valenzuela

CIS Transmittal Letter

January 15, 2006

Ms. Ailyn Ramos
Manager and Proprietor
Jalyn Marketing
Abucay, Bataan

Dear Ms. Ramos,

We are submitting the report entitled “Application of Computerized Inventory System” that you requested. The purpose of the report is to inform you the benefits of using a computerized inventory system.

In this report, the cost benefit analysis is included as well the tangible and intangible benefits of CIS.  If you should have any questions concerning our paper please feel free to contact me at 475-1452.


Reina Flor de Guzman

Example of Transmittal Letter

March 3, 2005

Dr. Evangeline M. Dayap
Vice President for Academic Affairs
This University

I have the honor to present to you the survey result of the T-TH-S one-hour scheduling of classes votes from the samples you gave us for study last 2 March 2005.

I started the analysis last 15 February 2005 and finished it on 1 March 2005.  This survey consists of opinions of 100 professors and 250 students out of the 10,000 population of the Technological University of the Philippines.

This was made possible through the help of student assistants in the College of Liberal Arts.

I hope this survey will be of value to you.

Respectfully yours,

Flaviana H. Baluyut
Dean, College of Liberal Arts