Recommendation Letter for Upliftment of the Canteen

September 28, 2000

Engr. Reynaldo Vergara
PSU campus

Dear Engr. Vergara:

An inspection visit at the Campus Canteen at the PSU Campus was conducted by Dr. Delfin Pascual,  Medical Officer, and  Ms. Joanna Guillermo, Nurse III, last September 25, 2000 and during such visit, it has been observed that most of the recommendations made by the team last April 05, 2000 have been implemented, and this is remarkably shown by the improvements being seen at the Canteen nowadays.  However, there is still a lot of room for improvement there, so the team will recommends the implementation of the following:

  1. 1.    To enhance the hygienic image of the kitchen crew, uniforms, hairnets, and aprons must be worn by them;
  2. The comfort room must be improved with the construction of roof and the installation of an exhaust fan;
  3. A storage for the recyclable boxes, bottles and other similar materials must be provided; and
  4. The equipment and facilities at the campus canteen must be kept clean and sanitary at all times.

The occurrence and spread of diseases at the school could be prevented through hygienic and sanitary practices so the implementation of the above measures, as well as the continuous observance of health habits at the PSU Campus Canteen, are hereby highly recommended.
Delfin Pascual, M.D.
Medical Officer

Sample Notice Letter

April 25, 2003

Mr. Juan Delgado
Santis Subdivision
Abucay, Bataan

Dear Mr. Delgado:

Good day!

We have noticed that you need assistance in managing your account.   Please call us at 02-8235516 so that we can work with you in resolving this matter so you can continue to enjoy uninterrupted service.

Our teams are willing to locate you to be of service anytime.

Thanks for your usual understanding.

Sincerely yours,
Michelle dela Fuente
Managing Director

Price Quotation Letter

April 29, 2012

Mr. Regie Cheng
J-V-C Trading Store
Mabatang, Abucay, Bataan

Dear Mr. Cheng:

We would like to submit our price quotation regarding the repainting and installation of light fixtures on your store.

-    Repainting of the store  – Php 40,000
-    Installation of light fixtures – Php. 50,000

The above work will take up 10 days to finish.  Fifty percent (50%) will be collected upon acceptance of this offer and the remaining fifty percent (50%) upon completion. There will be also one (1) year warranty for painting.

Once again, thank you for the opportunity to quote and we hope to be of service.

Sincerely yours,

JCmer Navarro

Letter of Transmittal

November 18, 1992

Professor John C. Doe
Department of English
University of Texas
Austin 12, Texas

Dear Professor Doe:

The accompanying report entitled “Joistile-Concrete Beams” is submitted in accordance with your instructions of October 10.

The primary purpose of the report is to present information about joistile-concrete beams for use in floor and roof construction.  An effort has been made to cover the subject thoroughly, including the development of joistile, its use and application in beams, investigations and tests of both joistile and joistile-concrete beams, and general specifications for the construction of tile-concrete beams and floor slabs.  The section on investigations and tests is limited to the most important and pertinent tests and results.

I wish to acknowledge the information and assistance given me by Mr. James Wood of the Greek Key Ceramics Association.

I sincerely hope that this report will meet with your approval.

Respectfully yours,

Edward Donaldson

“A sample transmittal letter taken from Technical Writing  Revised Edition by Mills and Walter”

Complaint Letter Sample

January 12, 2004

Dear Mr. Reyes:

Good day!

Last week, I order 50 pcs. of pin lights with an order no. 4581 and your invoice no. 35684 and the shipment was arrived yesterday.

The items are unsatisfactory since the color had faded and the materials are of inferior quality.  Some of them also have defects that are broken. I am returning the said items by express and shall expect to receive the right product at the earliest possible time.

Sincerely yours,

Rosalie Villanueva

Employment Follow up Letter

March 05, 2003

Ms. Anna Tan
HR Manager
Louisa Group of Companies
Makati City

Dear Madam:

I would like to confirm my application submission to your office last February 28, 2003 since I have not heard from your office.

I really interested on the accounting position available in your company because I believe that my skills, knowledge and experience would be an ideal match for the position.

Once again, if necessary, I would be happy to resend my application materials or give any further information your might need regarding my application.  I can be reached at (02) 4584578 or 0925415421.  I look forward to hearing from you.

Thank you very much for your kind consideration.

Sincerely yours,
Zorayda Soriano

Intensive Training Letter

January 15, 2001

Pilar State University
Pilar, Zamboanga

Dear Instructors:

As the Inter-University Olympics draws near, the University shall wbegin its Quarterly Training as part of our intensive preparations to the said annual sport event.  Thus, be advised of the following schedule:


Date                                          Venue
January 24-26, 2001        Main Campus
January 27-29, 2001         Annex Campus

Student-athletes and all employees involved in the said activities are therefore excused from their regular classes and other workloads on the said dates.

For your information and guidance.

Best Regards,

Arnold dela Rosa
Sports Manager

Employment Certificate Letter

September 25, 2001

To whom it may concern:

This letter is serves as employment certificate to Engr. Jayrold Galope who was employed and taught in this college, Pilar State University, from June 15, 1995 up to March 2001.

Engr. Galope was a bonafide instructor of this college.  He is also act as acting Dean for Engineering Department from October 25, 1999 up to present.

This certification is being issued upon request of the above employee for whatever purpose it may serve him best.

Best Regards,

Antonio L. Alvarez
College Administrator

Order Delay Adjustment Letter

September 25, 2004

Mr. Luis Rosales
JCMER Enterprise
Sta. Rosa Subd.
Cavite City

Dear Mr. Rosales

Surely there is no excuse for us that we are not be able to deliver your order on time.  We are confessing that a mistake in our quality assurance department is responsible for this delay, and that we have already taken this department to task.

We will send your order on September 27, 2004.  This order includes 10 sets of computer table amounting to Php1500 each just to confirm.

I know that this delay is really terrible to your business that’s why we are mighty sorry that this happened.  We will make sure that we make every effort that it does not occur again.

Sincerely yours,

Tony Boy Austria
General Manager

Letter of Purchase Order

September 11, 2000

Ms. Olive Castro
ARG Manufacturing
Rosaville Subdivision
Quezon City

Dear Ms. Castro:

This is in connection with our meeting yesterday, September 10, 2000 when we visited your factory with purchase of school bag for children.

We are pleased to place an order for 250 pcs. of Dora bag and 250 pcs. of sponge bag.  We would appreciate if the order is delivered at the address given below latest by September 25 so that we can start selling it to the children before the onset of Christmas Season.

Ms. Maricel Navarro
JCMER Enterprise
Juan Luna St. Paranaque City

The following are the terms and conditions of the purchase order:

  1. Order of 250 pcs of Dora bag with item number of 458712DB.
  2. Order of 250 pcs of Sponge Bob Bag with item number of 986148SPB.
  3. Delivery will be made at the address mentioned above.
  4. The order should be delivered on September 25, 2000.
  5. The payment will be on the Cash Upon Delivery Basis (payment will be made on delivery)
  6. If the order in not delivered by the due date, the order should considered cancelled
  7. The price per pcs, as mutually agreed is Php 350.00 inclusive of all taxes.

We hope that we will have long business relationship in the future.
Please don’t hesitate to contact the undersigned for any clarifications or discrepancy in the order details.


Maricel Navarro

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