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Letter of Transmittal

November 18, 1992

Professor John C. Doe
Department of English
University of Texas
Austin 12, Texas

Dear Professor Doe:

The accompanying report entitled “Joistile-Concrete Beams” is submitted in accordance with your instructions of October 10.

The primary purpose of the report is to present information about joistile-concrete beams for use in floor and roof construction.  An effort has been made to cover the subject thoroughly, including the development of joistile, its use and application in beams, investigations and tests of both joistile and joistile-concrete beams, and general specifications for the construction of tile-concrete beams and floor slabs.  The section on investigations and tests is limited to the most important and pertinent tests and results.

I wish to acknowledge the information and assistance given me by Mr. James Wood of the Greek Key Ceramics Association.

I sincerely hope that this report will meet with your approval.

Respectfully yours,

Edward Donaldson

“A sample transmittal letter taken from Technical Writing  Revised Edition by Mills and Walter”

Complaint Letter Sample

January 12, 2004

Dear Mr. Reyes:

Good day!

Last week, I order 50 pcs. of pin lights with an order no. 4581 and your invoice no. 35684 and the shipment was arrived yesterday.

The items are unsatisfactory since the color had faded and the materials are of inferior quality.  Some of them also have defects that are broken. I am returning the said items by express and shall expect to receive the right product at the earliest possible time.

Sincerely yours,

Rosalie Villanueva

Employment Follow up Letter

March 05, 2003

Ms. Anna Tan
HR Manager
Louisa Group of Companies
Makati City

Dear Madam:

I would like to confirm my application submission to your office last February 28, 2003 since I have not heard from your office.

I really interested on the accounting position available in your company because I believe that my skills, knowledge and experience would be an ideal match for the position.

Once again, if necessary, I would be happy to resend my application materials or give any further information your might need regarding my application.  I can be reached at (02) 4584578 or 0925415421.  I look forward to hearing from you.

Thank you very much for your kind consideration.

Sincerely yours,
Zorayda Soriano

Intensive Training Letter

January 15, 2001

Pilar State University
Pilar, Zamboanga

Dear Instructors:

As the Inter-University Olympics draws near, the University shall wbegin its Quarterly Training as part of our intensive preparations to the said annual sport event.  Thus, be advised of the following schedule:

 

Date                                          Venue
January 24-26, 2001        Main Campus
January 27-29, 2001         Annex Campus

Student-athletes and all employees involved in the said activities are therefore excused from their regular classes and other workloads on the said dates.

For your information and guidance.

Best Regards,

Arnold dela Rosa
Sports Manager

Employment Certificate Letter

September 25, 2001

To whom it may concern:

This letter is serves as employment certificate to Engr. Jayrold Galope who was employed and taught in this college, Pilar State University, from June 15, 1995 up to March 2001.

Engr. Galope was a bonafide instructor of this college.  He is also act as acting Dean for Engineering Department from October 25, 1999 up to present.

This certification is being issued upon request of the above employee for whatever purpose it may serve him best.

Best Regards,

Antonio L. Alvarez
College Administrator

Order Delay Adjustment Letter

September 25, 2004

Mr. Luis Rosales
JCMER Enterprise
Sta. Rosa Subd.
Cavite City

Dear Mr. Rosales

Surely there is no excuse for us that we are not be able to deliver your order on time.  We are confessing that a mistake in our quality assurance department is responsible for this delay, and that we have already taken this department to task.

We will send your order on September 27, 2004.  This order includes 10 sets of computer table amounting to Php1500 each just to confirm.

I know that this delay is really terrible to your business that’s why we are mighty sorry that this happened.  We will make sure that we make every effort that it does not occur again.

Sincerely yours,

Tony Boy Austria
General Manager

Letter of Purchase Order

September 11, 2000

Ms. Olive Castro
ARG Manufacturing
Rosaville Subdivision
Quezon City

Dear Ms. Castro:

This is in connection with our meeting yesterday, September 10, 2000 when we visited your factory with purchase of school bag for children.

We are pleased to place an order for 250 pcs. of Dora bag and 250 pcs. of sponge bag.  We would appreciate if the order is delivered at the address given below latest by September 25 so that we can start selling it to the children before the onset of Christmas Season.

Ms. Maricel Navarro
JCMER Enterprise
Juan Luna St. Paranaque City

The following are the terms and conditions of the purchase order:

  1. Order of 250 pcs of Dora bag with item number of 458712DB.
  2. Order of 250 pcs of Sponge Bob Bag with item number of 986148SPB.
  3. Delivery will be made at the address mentioned above.
  4. The order should be delivered on September 25, 2000.
  5. The payment will be on the Cash Upon Delivery Basis (payment will be made on delivery)
  6. If the order in not delivered by the due date, the order should considered cancelled
  7. The price per pcs, as mutually agreed is Php 350.00 inclusive of all taxes.

We hope that we will have long business relationship in the future.
Please don’t hesitate to contact the undersigned for any clarifications or discrepancy in the order details.

Sincerely,

Maricel Navarro

Shoes Order Letter Sample

April 1, 1998

Ms. Therese Santos
Head Marketing
Shoes Horizon Company
Pasay, Manila

Dear Ms. Santos:

Good day!

I would like to order 100 pairs of shoes as you advertised in Fil Magazine. I want to avail your 15% discount for those who will order 100pcs pairs of shoes.

The following are the list of shoes:

  • 20 pcs of Style #33844 MLT – size 10, Sketchers Shoes
  • 20 pcs of Style #14572 ABD – size 6 – Nike Shoes
  • 20 pcs of Style #45781 GYD – size 5 – Vans Shoes
  • 20 pcs of Style #32418 JCC – size 8 – Reebok Shoes
  • 20 pcs of Style #47851 IHG – size 7 – Aldo Shoes

The order total is amounting to Php 358,000 less 15% discount and will be paying you immediately.  Attached herewith is our preferred shipping method and receiving address.

We hope to receive this order no later than Wednesday, April 8, 1998. We will be also paying the cost of shipping.

Please let us know that you received this order by calling us (02) 457-8475 anytime during business hours.
Thank you very much for your cooperation.

Sincerely,

Elenalyn Manansala

Reminder Letter for Meeting de Avance

September 20, 2008

Dr. Luisito Agoncillo
DEAN – English Department
PANDA University

Dear Dr. Agoncillo:

Good day!

Please send your students at Basketball Court from 8:00 am onwards on September 25 (Wednesday) for holding of 2008 Meeting de Avance for Campus Student Council officers, AY 2008-2009.  There are three (3) parties involved in this election: the LABAN PARTY, MALAYA PARTY and KAPIT-BISIG PARTY.

The said activity is to make our students be well informed of the platforms of the candidate so that they can vote wisely.

We look forward to a successful election which will only be possible with your support.  Thank you very much.

Rhoda Anne Gonzales
President of Student Affairs

 

Intramurals Excuse Letter Sample

October 02, 1992

Dr. Emerson D. Munoz
Dean of Student Affairs
Kalayaan University

Dear Dr. Munoz:

The Kalayaan University will be having 5th University Intramurals this coming October 10-15, 1992.  It will be held at the Main Campus and other selected venue in the Tacloban City in which we are seeking your support and considerations.

The Intramurals will not only be having sports events to showcase the skills, and sportsmanship but also we will going to conduct night events to our weeklong celebration of Intramurals to be able to exhibit the talents and creativity of our fellow.

The Campus Student Council is about to conduct a meeting with the College Governors on October 5m 1992, 2:00 pm at the Office of the Campus Student Council-Main Campus.

In this regard, please excuse the following students in their respective classes in the aforementioned date:

  1. Ms. Catherine Gopez
  2. Ms. Leonida Africa
  3. Ms. Roan Santiago
  4. Mr. Lemuel Estrada
  5. Mr. Luis Napoles

We hope that you will merit our request.  Thank you and God bless you.

Respectfully yours,
Glen de Roxas
Student Affair President

Intramurals Excuse Letter Sample

October 02, 1992

Dr. Emerson D. Munoz

Dean of Student Affairs

Kalayaan University

Dear Dr. Munoz:

The Kalayaan University will be having 5th University Intramurals this coming October 10-15, 1992.  It will be held at the Main Campus and other selected venue in the Tacloban City in which we are seeking your support and considerations.

The Intramurals will not only be having sports events to showcase the skills, and sportsmanship but also we will going to conduct night events to our weeklong celebration of Intramurals to be able to exhibit the talents and creativity of our fellow.

The Campus Student Council is about to conduct a meeting with the College Governors on October 5m 1992, 2:00 pm at the Office of the Campus Student Council-Main Campus.

In this regard, please excuse the following students in their respective classes in the aforementioned date:

Ms. Catherine Gopez

Ms. Leonida Africa

Ms. Roan Santiago

Mr. Lemuel Estrada

Mr. Luis Napoles

We hope that you will merit our request.  Thank you and God bless you.

Respectfully yours,

Glen de Roxas

Student Affair President

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