Purchase Order Letter Sample

March 30, 2000

Ms. Jennifer D. Uy
JCcel Enterprise
Malate Manila

Dear Ms. Uy:

Good day!

This letter is about our recent meeting last March 25, 2000 when we visited your store in connection with purchase of notebooks for our school.

We are pleased to place an order of 5,000 pcs. Notebooks with item number of #1251 that to be used by our student this school year.

We would appreciate if the order is delivered at our school next month so that we can start selling it to out students during enrollment.

As we both agreed we will pay 50% of total price upon delivery and the remaining balance will be on one month pay basis with 30% discount.

We hope to receive these notebooks at the earliest possible time. Please feel free to contact the undersigned for any clarifications in the order details.

Sincerely yours,

Ms. Eliza R. Bunagan
Financial Accountant

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Purchase Order Letter Sample

May 12, 2003

Mr. Juan Macalinao
San Pablo, Laguna

Dear Mr. Macalinao:

This is an order for the merchandise described below:

  • 6 pcs. of AOC i2267Fw Black & Silver 21.5″ 5ms Widescreen LED Backlight LCD Monitor IPS
  • 2 pcs. of HP ProDesk 400 G1 Desktop PC – Intel Core i7-4790 3.60GHz, 8GB DDR3 Memory, 1TB HDD, DVDRW, Windows 7/8.1 Pro 64-bit
  • 4 pcs. of HP ProBook 450 Core i7, 8GB DDR3, 1TB HDD, 15.6″ Laptop

Please ship the above merchandise as soon as possible. Our payment term will be standard 3%10/Net 30. I expected to receive these merchandise on or before May 15, 2003

Thank you for your prompt handling of this order.

Very truly yours,

Melissa R. de Leon

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Cancel Order Letter Acknowledgment Letter

October 11, 2001

Ms. Josephina Foronda
AVL Enterprise
Makati City

Dear Ms. Foronda:

Good day!

This letter is serve as an acknowledge receipt of you letter of October 9 in which you cancel your purchase order number 25148.

For this cancellation, I am very sorry for the misunderstanding and have taken necessary action regarding this matter to ensure that a problem does not occur again.

Please accept our sincere apology regarding this matter. Your satisfaction is one of our primary concern.

Sincerely yours,

Christine D. Velosa

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Confirm Order Letter

September 14, 2009

Ms. Cynthia L. Agbu
Pilar Enterprising
Pilar City

Dear Ms. Agbu:

I am writing to confirm my order placed by telephone this afternoon for the following items:

4 pcs of Big Student Backpack
5 pcs of Spring Break Backpack
3 pcs of Fox Hole Backpack
8 pcs of Agave Backpack

Please send the above items as soon as possible. I will send my payment as soon as I received these items.

Thanks for usual cooperation.

Sincerely yours,

Michelle L. Cruz

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Advertisement Sample Order Letter

November 16, 2009

Mrs. Rowena L. Santiago
JC Merchandising Inc.
Lot 1, Blk 12 Villaflor Subd.
Sunshine St. Quezon City

Dear Mrs. Santiago:

I see your products on your Facebook page,  please kindly send me the following items:

  • 4 pcs. of  brown Michael Kors Card Case
  • 5 pcs. of Rebecca Minkoff Crossbody  with Gold Tone Hardware
  • 2 pcs. of Michael Kors Shoulder Bag
  • 3 pcs. of Marc Jacobs Crossbody

We will be having our product display on December 16 so I expected to arrive the above items on December 1. I already send my payment via Western Union with an amount of $8,585 including the shipping fees.

I just hope that item will be good condition and no damage.  Thanks and more power.

Sincerely yours,

Lethirna D. Wyles

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Letter of Purchase Order

September 11, 2000

Ms. Olive Castro
ARG Manufacturing
Rosaville Subdivision
Quezon City

Dear Ms. Castro:

This is in connection with our meeting yesterday, September 10, 2000 when we visited your factory with purchase of school bag for children.

We are pleased to place an order for 250 pcs. of Dora bag and 250 pcs. of sponge bag.  We would appreciate if the order is delivered at the address given below latest by September 25 so that we can start selling it to the children before the onset of Christmas Season.

Ms. Maricel Navarro
JCMER Enterprise
Juan Luna St. Paranaque City

The following are the terms and conditions of the purchase order:

  1. Order of 250 pcs of Dora bag with item number of 458712DB.
  2. Order of 250 pcs of Sponge Bob Bag with item number of 986148SPB.
  3. Delivery will be made at the address mentioned above.
  4. The order should be delivered on September 25, 2000.
  5. The payment will be on the Cash Upon Delivery Basis (payment will be made on delivery)
  6. If the order in not delivered by the due date, the order should considered cancelled
  7. The price per pcs, as mutually agreed is Php 350.00 inclusive of all taxes.

We hope that we will have long business relationship in the future.
Please don’t hesitate to contact the undersigned for any clarifications or discrepancy in the order details.


Maricel Navarro

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Shoes Order Letter Sample

April 1, 1998

Ms. Therese Santos
Head Marketing
Shoes Horizon Company
Pasay, Manila

Dear Ms. Santos:

Good day!

I would like to order 100 pairs of shoes as you advertised in Fil Magazine. I want to avail your 15% discount for those who will order 100pcs pairs of shoes.

The following are the list of shoes:

  • 20 pcs of Style #33844 MLT – size 10, Sketchers Shoes
  • 20 pcs of Style #14572 ABD – size 6 – Nike Shoes
  • 20 pcs of Style #45781 GYD – size 5 – Vans Shoes
  • 20 pcs of Style #32418 JCC – size 8 – Reebok Shoes
  • 20 pcs of Style #47851 IHG – size 7 – Aldo Shoes

The order total is amounting to Php 358,000 less 15% discount and will be paying you immediately.  Attached herewith is our preferred shipping method and receiving address.

We hope to receive this order no later than Wednesday, April 8, 1998. We will be also paying the cost of shipping.

Please let us know that you received this order by calling us (02) 457-8475 anytime during business hours.
Thank you very much for your cooperation.


Elenalyn Manansala

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Example of Order Letter

Janunary 23, 2003

Mr. Glen de Roxas
Sales Manager
EDPL Computer Shoppe
Angeles City


Dear de Roxas:

I would like to order  1 pc. of21” Samsung flat screen monitor, color black, 2 pcs. of HP Printer Laser Print and 5 pcs. of Logitech Webcam.  These items will be paid upon delivery.

Also, I would like to request new catalogue for your computer packages as well as your discounts and promos.

I expect your delivery this week.  Thanks and God bless.


Very truly yours,

JC Navarro

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Purchase Order Letter Sample

May 23, 2004
Kiddie Shoppe School
Calayaan Village
Abucay, Bataan

Dear Sir/Madam:

Subject: Placing Order for School Supplies

We would like to place a bulk order for the supply of 6 bundles of short bond paper, 7 long bundles of bond paper and 100 pcs of short brown envelopes. We fully agree with your terms and conditions.

We are sending a demand draft for Php 1500 along with this letter.  Any damaged items will be returned at your expense in a week’s time.

We are looking forward to an earliest delivery.

Thanks and regards.

Sincerely yours,

Nestor L. Santos

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Order Letter Example

April 27, 2005

Ms. Susan D. Rueda
Purchasing Head
Tenejero, Balanga City

Dear Ms. Rueda:

Good day!

As per our dialogues on April 25, 2005, we are pleased to place an order for 40 Lee jeans on the following terms and conditions:

  • The cost of each jeans will be Php1250/piece (exclude tax)
  • Damage items in transit are not the responsibility of our company
  • Delivery will be done within 4-6 days from the order date
  • If the order is not delivered as per the above terms and conditions, the order stands cancelled and money can back 100%

We shall appreciate your shipping that items as soon as possible to our office in Paranaque.  Payment will be made with transfer banking to your account on May 15, 2005.

Hoping to have a good business relationship with you.

Sincerely yours,

Maricar L. Reyes

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