Tag: collection letter

Purchases Collection Letter

lettersa

November 14, 1980

Mrs. Regina Fernandez
Rumiga Estate Company
201 Burke Bldg., Escolta, Manila

Dear Mrs. Hernandez:

In arranging for the settlement of outstanding accounts, it is our policy that when they remain unpaid beyond the thirty-day period, we send out a reminder.

Our records show that your account covering purchases made during September and October amounting to Php15,000 has not been paid.  Knowing how busy you are, we realize that this is just simply an oversight.  May we therefore have your check in settlement for the amount?

If you have already sent your check, please disregard this letter and thank you very much.

Very truly yours,

Mrs. Dolores Santos
Manager

Business Collection Letter

lettersa

February 7, 2008

Ms. Annaliza D. Ongoco
Heart and Soul Store
San Roque, Pampanga

Dear Ms. Ongoco:

I really appreciate you for being one of our valued customers and really want to keep your account current with us.

But, it has come to my attention that your company has been late with paying their invoices for the past two months.

We all know that if your company fails to pay on time, it may affect the ability to charge their merchandise at our store.  I hope for your prompt attention to this matter.

Please feel free to contact me if your have any questions or concerns.

Very truly yours,

Cherry D. Sandoval

Hospital Bill Collection Letter

lettersa

April 7, 2003

Mr. Joseph L. Sandoval
Santa Clara Subd.
Orani, Bataan

Dear Mr. Sandoval:

Good day!

You currently have a balance of Php15,265.00 according to the record of Accounting Department of San Diego General Hospital.  Our policy requires that all balances by paid in full within forty five (45) days of treatment.  Please remit payment for the balance due on your account.

We understand that our patients is facing financial difficulties but it is your obligation to let us know so that we can help assist you and make a credit adjustment in making budget payment arrangements.

If you would like to discuss your account, please do not hesitate to keep in touch with us.  Our office is open daily between 7 am to 6 pm.

We look forward for your response within 15 days of this letter.  I hope for your prompt attention regarding this matter.

Sincerely yours,

Reina D. Vivar
Account Manager

Third Stage Collection Letter Sample

lettersa

March 1, 1990

Mr. Thomas Holland
Walk Softly Shoes
1661 East Madison Boulevard
Garfield, AL 36613

Dear Mr. Holland:

Your account in the amount of $742 is now 180 days overdue. You have already received a generous extension of time, and in fairness to our other customers, we cannot permit a longer delay in payment.

Because you have not responded to any of our letters, we will be forced t turn your account over to our attorney for collection of we do not receive payment immediately. Such action, of course, will damage your previously fine credit rating.

Why not avoid this unpleasant situation by sending your check in the enclosed return envelope within 10 days or by calling (800) 526-1945 to discuss payment.

Sincerely,

Henry Bliss
Sales Manager

First Stage Collection Letter

lettersa

August 30, 1992

Mr. Thomas Holland
Walk Softly Shoes
1661 East Madison Boulevard
Garfield, AL 36613

Dear Mr. Holland:

With the new school year about to begin, your shoe store must be busier than ever as students purchase their back-to-school footwear.  Perhaps in the rush of business you’ve overlooked paying your account of $742, which is now 60 days overdue.

Enclosed is our fall sales list.  When you send in your check for your outstanding account, why not send in your next order and take advantage of these special prices.

Sincerely,

Henry Bliss
Sales Manager

Collection Letter Sample

lettersa

August 15, 1998

Mrs. Aurora M. Gonzales
Greenbelt, Makati Square
Makati City

Dear Mrs. Gonzales:

We are at a loss to understand your continued failure either to pay your long past due account, or to call on us about it. We have been patient, realizing that unusual conditions sometimes prevent one doing all one desires.  We wish to do all we possibly can for any of our good customers – and we have always regarded you as such – but at the same time your indebtedness must not be neglected any longer.

The account will come before our Credit Department for FINAL disposition one week from today.  We trust you will have remitted before that time.

Sincerely yours,

Almira N. Banzon

Follow up Collection Letter

lettersa

December 02, 1993

Ms. Roselle M. Rivera
Catapult Industry
Balanga City, Bataan

Dear Ms. Rivera:

This is the fifth time we have written to you about the past due payments of your account, and so far you have utterly ignored our letters.  As every possible courtesy has been extended to you, we are at a loss to understand why you have not only permitted your account to get in arrears, but have even failed to reply to our several requests for payment in accordance with the terms of your contract.

In this contract which you signed, and which is legally and morally binding, you agreed to comply with the terms specifically mentioned and which in part call for regular monthly payments.

You owe Php15,000.00 at this time to cover the installments which are past due.

As a business man you surely realize that we cannot permit the present delinquent condition of your account to continue; and unless we hear from you at once, we shall, with reluctance, be compelled to take other steps for our protection.

Very truly yours,

Elena P. Navarro