Short Transmittal Letter

lettersa

Transmittal letter is written when you send a formal report, proposal, brochure, or other type of material. It accompanies a report containing the title of the report, a brief description of the report, an acknowledgment of any help received during its preparation, and the authorization or reason for the report. Also, it provides the writer with a record of when and to whom the material was sent.

An example of Short Transmittal Letter

November 12, 2003

Ms. Nancy Melcher
2021 State Street
Racine, WI 53307

Dear Ms. Melcher:

Thank you for your interest in Waterford Paper Products.  The enclosed brochure describes our product line and our current prices.

If I can be of further help, please let me know.

Sincerely,

Lawrence Smith
Customer Relations

Order Letter Sample – Parts

lettersa

September 5, 1998

Downtown Parts Company
109 South State Street
Chicago, IL 60650

Please send the following items listed in your current parts catalog by October 1.

2 Tempered steel cylinders, 2” diameter and 5” long @ $12.75 each  —- $25.50

4 Aluminum castings with corrosion-resistant coating, part number S312A, @4.89 each  —– $19.56

12 Special tempered sheet metal screws, 1 1/4″ long with hexagonal heads, @ $.57 each —- $6.84

TOTAL  —– $51.90

The enclosed check for $56.31 covers the price, sales tax, and parcel post charges.

Sincerely,

James Siemer
Parts Manager

Employment Reject Letter Sample

lettersa

November 11, 1997

Mrs. Barbara L. Mauer
157 Beach Drive
San Diego, CA 92113

Dear Mrs. Mauer:

Thank you for your time and effort in applying for the position of dental receptionist at Southtown Dental Center.

Since we needed someone who can assume the duties here with a minimum of training, we have selected an applicant with over ten years of experience.

I am sure that with your excellent college record you will find a position in another office.

Sincerely,

Mary Hernandez
Office Manager

Employment Acceptance Letter

lettersa

2647 Sitwell  Road
Charlotte, North California 28210
March 26, 1998

Mr. F.E. Vallone
Personnel Manager
Calcutex Industries, Inc.
3275 Commercial Park Drive
Raleigh, North California 27609

Dear Mr. Vallone:

I am pleased to accept your offer of $865 per month as a junior design draftsman in the Calcutex Group.

After graduation on August 30, I plan to leave Charlotte on Tuesday, September 2.  I should be able to find suitable living accommodations within a few days and be ready to report for work on the following Monday, September 8.  Please let me know if this date is satisfactory to you.

I look forward to what I am sure will be a rewarding future with Calcutex.

Very truly yours,

Philip Ming

Memorandum to all Company Employees

lettersa

October 18, 1995

To: All Company Employees

From: Nelson Barrett, Director
Personnel Department

Subject:  Review of Flexible Working Hours Program

Please complete and return the attached questionnaire regarding Luxwear Corporation’s trial program of flexible working hours. Your answer will help my staff and me to decide whether the program is worthwhile enough to continue permanently.

Return the completed questionnaire to Ken Rose, Mail Code 12B, by October 28.  Your signature to the questionnaire is not necessary.  Feel free to raise additional issues pertaining to the program.  All responses will be given consideration.

If you want to discuss any item in the questionnaire, call Pam Peters in the Personnel Department at extension 8812.

Employment Refusal Letter

lettersa

2647 Peters Road
Charlotte, North Carolina 28210
March 26, 1997

Dear Mr. Vallone:

I enjoyed talking with you about your opening for a junior design draftsman, and I was gratified to receive your offer.  Although I have given the offer serious thought, I have decided to accept a position with a commercial drafting agency.  The job I have chosen will provide me with a greater variety of duties, which I feel will develop my skills more fully in the long run.

I appreciate your consideration and the time you spent with me.

Sincerely,

Philip Ming

Entry Level Programmer Application Letter

lettersa

6819 Locustview Drive
Topeka, Kansas 66614
June 14, 1990

Loudons, Inc.
4619 Drove Lane
Kansas City, Kansas 63511

Dear Sir/Madam:

The Kansas Dispatch recently reported that Loudons is building a new data processing center just north of Kansas City.  I would like to apply for a position as an entry-level programmer at the center.

I am a recent graduate of Fairview Community College in Topeka, with an Associate Degree in Computer Science.  In addition to taking a broad range of courses, I have served as a computer consultant at the college’s computer center, where I helped train novice computer users.  Since I understand Loudons produces both in-house and customer documentation, my technical writing skills as described in the enclosed resume may be particularly useful.

I will be happy to meet with you at your convenience and provide any additional information you may need.  You can reach me either at my home address or at (913) 233-1552.

Sincerely,

David B. Edwards

Invitation Letter – PSME Officer Induction

lettersa

February 24, 2010
Engr. Lemicio Jesus S. Roxas
President – PSME National

Subject: First Quarter Technocon and Induction of Officers – PSME Bataan Chapter

Dear Sir,

Greetings from PSME Bataan Chapter!

The Philippine Society of Mechanical Engineers – Bataan Chapter will hold its 1st Qtr Technical Convention and Induction of Officers on Saturday, March 6, 2010 at Petron Bataan Refinery (PBR) Auditorium in Limay, Bataan. This is a regular and one of the continuing educational activities of the chapter to support its mandate in the enhancement of Mechanical Engineering profession in Bataan.

In this regard, we would like to seek your presence to formally induct the newly elected officers and directors of Bataan chapter. We are also inviting other PSME National officers to witness this important activity of the chapter.

We thank you in advance and looking forward for your valuable time and continuing support to our organization.

Very truly yours,

Juanito O. Caragay, Jr.
President
PSME Bataan Chapter

Company at Fault Adjustment Letter

lettersa

September 28, 1997

Mr. Paul Denlinger, Manager
Baker Memorial Hospital
Television Services
501 Main Street
Springfield, OH 45321

Dear Mr. Delinger:

Thank you for your letter regarding your order for nine TR-5771-3 tuners  We have shipped the correct tuners by United Parcel; you should receive them shortly after you receive this letter.  I have also cancelled your original order so that you will not be sent overdue notices and so that we can charge you at our preferred-customer rate.

Please accept our apologies.  Evidently a dock worker failed to see your letter in the package, and it was sent to our Rebuilt Parts Department.  That is why your note did not come to the attention of our Parts Manager.

To prevent further inconvenience, please send any future packages directly to Mr. Gene Smith, Parts Manager at our Newark facility.

If I can be of any further help, please let me know.

Sincerely,

Susan Siegel
Assistant Director

Customer at Fault Adjustment Letter

lettersa

September 28, 1998

Mr. Fred J. Swesky
7811 Ranchero Drive
Tucson, AZ 85761

Dear Mr. Swesky:

Thank you for your letter regarding the replacement of your KL-71 television set.

You said in your letter that you used the set on an uncovered patio.  As our local service representative pointed out, this model is not designed to operate in extreme heat conditions.  As the instruction manual accompanying your new set states and our engineers confirm, such exposure can produce irreparable damage to this model.  Since your set was used in such extreme heat conditions, therefore, we cannot honor the two-year replacement warranty.

However, we are enclosing a certificate entitling you to trade-in allowance equal to your local GTI dealer’s markup for the set.  This means you can purchase a new set from the dealer at wholesale; provide you return your original set to the local dealer.

Sincerely yours,

Susan Siegel
Assistant Director