Sample Transmittal Letter – Safety Measures Report

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May 15, 1998

Mr. George W. Nagel
Director of Operations
Boston Transit Authority
57 West City Avenue
Boston, MA 02210

Dear Mr. Nagel:

Enclosed is our final report evaluating the safety measures for the Boston Intercity Transit System.

We believe that the report covers the issues you raised and that it is self-explanatory. However, if you have any further questions, we would be happy to meet with you at your convenience.

We would also like to express our appreciation to Mr. L. K. Sullivan of your committee for his generous help during our trips to Boston.

Sincerely,

Carolyn Brown, Ph.D.
Director of Research

Reference Letter – Application of Scholarship

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September 20, 2010

Dr. Chamnian Yosraj
University President
Maejo University
Sansai, Changmai 50290 Thailand

Sir:

Greetings!

I am writing to you in support of Eng’r. Mel S. Abas with his application to avail himself of the scholarship for Doctorate program in your esteemed school. In my capacity as the Director for Administrative Services of this University, I have known him both personally and as a faculty member of this institution since last academic year. With his ample teaching experience in other institutions of learning, he has shown a credible job of teaching Mathematics to our students.

He impresses me of his being energetic who quickly assumes responsibility and is not afraid to face challenges and situations. I am sure you will find him to be a student whose talent will only shine through graduate program. With his sound academic background, affable personality, dedication to his work, and a strong will to succeed, he garners my unequivocal recommendations.

I am hoping for your favorable approval regarding his application Thank you and may God bless you more.

Very truly yours,

Magdalena A. Abella
Director-Administrative Services

Third Stage Collection Letter Sample

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March 1, 1990

Mr. Thomas Holland
Walk Softly Shoes
1661 East Madison Boulevard
Garfield, AL 36613

Dear Mr. Holland:

Your account in the amount of $742 is now 180 days overdue. You have already received a generous extension of time, and in fairness to our other customers, we cannot permit a longer delay in payment.

Because you have not responded to any of our letters, we will be forced t turn your account over to our attorney for collection of we do not receive payment immediately. Such action, of course, will damage your previously fine credit rating.

Why not avoid this unpleasant situation by sending your check in the enclosed return envelope within 10 days or by calling (800) 526-1945 to discuss payment.

Sincerely,

Henry Bliss
Sales Manager

Report Letter – Engineering Licensure Examination Result

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September 14, 2010

Dr. Delfin O. Magpantay
University President

Thru: Dr. Mercedes G. Sanchez
Vice President for Academic Affairs

Dear Sir:

Greetings of peace and prosperity!

This is to inform your good office that the Mechanical Engineering Licensure Examinations held last September 9 and 10, 2010 has resulted to a national passing rate of 66%. The BPSU performance rating for this year is only 50% that is, out of 40 examinees composed of 37 first timers and 3 repeaters, 20 passed the board examinations. Unfortunately, no repeaters passed the said examination.

The following are the successful BPSU examinees:

1. Asuncion, Christian Jae Ramirez
2. Balangitan, Edmar Tejada
3. Bantugan, Alvin Cruz
4. Belleza, Zyan Ver Gulinao
5. Bernarte, Richard Barinque
6. Cadiz, Roy Albert Malibiran
7. Cruz, Dan Mark Pinto
8. Gabriel, Joel Malang
9. Lazarte, Victor Payo
10. Lintag, Ryan Malit
11. Manansala, Lester Allen De Guzman
12. Manlapid, Christian Jay Novera
13. Manuel, John Russile Capati
14. Nisay, Arman Ray Nocedal
15. Sta. Maria, Derrick Dela Rosa
16. Tria, Glenn Mercado
17. Tuazon, Brian Jumaquio
18. Ursal, Andrew Quezon
19. Valdecañas, Norman Tiangco
20. Casupanan, Norman Swin

Very truly yours,

Eng’r. Emerson M. Navarro
PSME BC Adviser

Noted by:

Eng’r. Rodrigo C. Muñoz Jr.
Dean – CEA

Thank you Letter for Donation

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August 21, 2010

Ms. Celeste Santos
Wawa St.
Abucay, Bataan

Dear Ms. Santos:

Thank you for your gift in response to our appeal last July 26-30 in a special programming dubbed as “Lahat Posible…..Magtiwala Ka!.” Without question your gift is not only a real encouragement to us but a big help in fulfilling the mission that God has entrusted to us. Your decision to give clearly reflects God’s faithfulness to provide the resources required to advance the gospel.

Your generosity in giving will definitely reap a good harvest as the Apostle Paul assures: Each man should give what he has decided in his heart to give not reluctantly or under compulsion, for God loves a cheerful giver. And God is able to make all grace abound to you, so that in all things at all times, having all that you need, you will abound in every good work, 2 Corithians 9:7-8 (NIV)

We have enclosed your official receipt as a proof of your donation and your premium/s as a token of our gratitude for your generosity, which we hope will inspire you in your personal walk with the Lord.

Your commitment would help enable the ministry to pursue its God-given vision to share His love and gift of salvation to the lost and bring true transformation into their lives.

Once again, thank you and we sincerely hope that the Lord will continually shower you and your family with His riches blessings. We are looking forward to your continued partnership with us!

Yours in Christ,

Peter M. Kairuz
President and CEO
Host, The 700 Club Asia

Contract to Sell

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This CONTRACT TO SELL made and executed into by and between;

JOHN EMER L. SANTOS of legal age, married to ANNALISA D. SANTOS, Filipino and residents of Plaza, Abucay, Bataan, hereinafter called the Vendor, and

DENNIS SANTIAGO TOLENTINO,  of legal age, married to MERECEL L. TOLENTINO, Filipino, and residents of Del Rosario St. Pilar, Bataan, hereinafter called the Vendee.

DESCRIPTION OF PROPERTY

“A parcel of land (Lot No. 11, Blk. No. 2) of Cadastral Survey of Abucay, containing an area of One Hundred Fifty (150) square meters.”

WHEREAS, the Vendor has offered to sell the above described parcel of land to the Vendee for the total amount of Four Hundred Twenty Seven Thousand Five Hundred Pesos (Php427,500.00) Philippine Currency and Vendee have agreed to buy the same;

NOW, THEREFORE, for and in consideration in the premises the Vendor hereby SELLS, TRANSFERS and CONVEYS unto the Vendee the above described Lot#11, Block#2 under the following terms and condition:

A.    Down payment of One Hundred Thousand Pesos (Php100,000.00) upon signing of these contract;

B.    The balance of (Php327,500.00) is payable within the period of 2 (two) years from the date hereof;

C.    That the Vendor hereby agrees that upon complete payment of the Vendee shall execute the final deed of sale in favor of the latter.

IN WITNESS WHEREOF, I have hereunto signed this August 09 day of 2010 at Abucay, Bataan.

Dennis S. Tolentino
Vendee

John Emer L. Santos
Vendor

Signed in the presence of:

________________                _____________________________

Republic of the Philippines
Province of Bataan  ) s.s
City of Balanga  )

Before me, a Notary Public for and in the city of Balanga came and appeared JOHN EMER L. SANTOS with here community tax certificate # 13334169 issued on January 04, 2010 at Abucay, Bataan who represented to me to be the same person who executed the foregoing instrument and acknowledgment to me that the same is her free act and deed/

WITNESS MY HAND AND SEAL  on the date and place first written.

Doc. No. _________
Page No. _________
Book No. _________
Series of 2010.

Inter office Memorandum

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Date: April 14, 1990

To: Hazel Smith, Publications Manager

From: Herbert Kaufman, Vice President

Subject: Time Estimate for Acme Electronics Brochure

Acme Electronics has asked us to prepare a comprehensive brochure for their Milwaukee office by August 1 of this year.  We have worked with electronic firms in the past, so this job should be relatively easy to prepare.  My guess is that the job will take nearly two months.  Ted Harris has requested time and cost estimates for the project.  Fred Moore in accounting will prepare cost estimates, and I would like you to prepare a schedule for the estimated time.

Schedule
In preparing the schedule, check production schedules for all staff writers, compile a list of available free-lance writers we can depend on, and contact local graphic designers for art work, since our art department is heavily scheduled through July.  Also, don’t forget t take staff vacation time into account.  Let me emphasize that we must finish by our estimated date (most important), that the overall design must have a uniform format, and that the artwork must blend properly with the copy

Time Estimates
Please give me time estimates by April 19.  A successful job done on time will give us a good chance to obtain the contract to do Acme’s publications for their annual stockholders’ meeting this fall.

I know your staff can do the job.

Inquiry Letter Sample

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P.O. Box 113
University of Dayton
Dayton, OH 45409
March 11, 1993

Ms. Jane Metcalf
Engineering Services
Miami Valley Power Company
P.O. Box 1444
Miamitown, OH 45733

Dear Jane Metcalf

Could you please send me some information on heating systems for an all-electric, energy-efficient, middle-priced house that our systems design class at the University of Dayton is designing.  The house, which contains 2,000 square feet of living space (17,600 cubic feet), meets all the requirements stipulated in your brochure “Insulating for Efficiency.” We need the following information:

  1. The proper size heat pump to use in this climate for such a home;
  2. The wattage of the supplemental electrical furnace that would be required for this climate;  and
  3. The estimated power consumption, and current rates, of these units for one year.

We will be happy to send you a copy of our preliminary design report.  Thank you very much.

Sincerely yours,

Kathryn J. Parsons

First Stage Collection Letter

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August 30, 1992

Mr. Thomas Holland
Walk Softly Shoes
1661 East Madison Boulevard
Garfield, AL 36613

Dear Mr. Holland:

With the new school year about to begin, your shoe store must be busier than ever as students purchase their back-to-school footwear.  Perhaps in the rush of business you’ve overlooked paying your account of $742, which is now 60 days overdue.

Enclosed is our fall sales list.  When you send in your check for your outstanding account, why not send in your next order and take advantage of these special prices.

Sincerely,

Henry Bliss
Sales Manager

Acknowledgment Letter Sample

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January 21, 1992

Mr. James G. Evans
New Projects Office
Waterford Paper Products
P.O. Box 413
Waterfold, WI 53474

Dear Mr. Evans:

I received your report today;  it appears to be complete and well done.

When I finish studying it thoroughly, I will send you our cost estimate for the installation of the Mark II Energy Saving System.

Again, thanks for your effort.

Sincerely,

Roger Hammersmith
Sales Manager