Announcement Letter – Graduation Meeting

February 28, 2001

Mrs. Elenita F. Garcia
Registrar
University of the East
Morayta, Manila

Dear Mrs. Garcia,

We would like to announce that there will be meeting on February 18 (Friday) at 10:00 am to discuss our graduation details.

Agenda will be the following:
Venue
Date
Food
Allocate budget

I look forward of seeing you.  Please keep in touch if you are not able to attend.

Sincerely,

Erwin Manzano

Acceptance Letter – Water Resources Management Seminar

July 30, 2004

Engr. Mario T. Reyes
President, PICE Caloocan Chapter
103 Herminia Bldg.
Caloocan City

Dear Engr. Reyes:

I am pleased to accept your invitation to speak during your Seminar on Water Resources Management on August 11, 2004 at 2:00 pm.

“Groundwater Development” is an interesting topic.  I shall discuss it for one hour.

I am looking forward to meet you and the members of your group.

Yours truly,

Engr. Carlos R. Perez

Sympathy Letter Sample – Condolence

November 12, 2001

Mrs. Joana L. Cruz
BFF Homes
Paranaque City

Dear Mrs. Cruz:

No words to express the sorrow we felt when I learned of the sudden and unexpected death of your husband and I cannot imagine the sorrow of your heart.

How I wish to comfort you and sustain you in your grief but I know there is no words that will take away your pains right now.  Word may useless now in the middle of your sorrow; they are all I have to offer you.

Our thoughts and prayers are always with you and your family at this difficult time.  I wish you peace and healing.

Love,

Elaine L. Amurao

Indorsement Letter Sample

March 3, 1980

Mr. Stanley Cruz
Sales Manager
Comptronics Manufacturing Corp.
Mandaluying, Metro Manila

Dear Sir,

The workers in the Molding Department could not work efficiently because of the inadequacy of machine G-15 and the malfunctioning of some other machines.  Several projects were not completed at the designated time.  This affected not only the time and effort of our workers but also the production.

For these reasons, the acquisition of an additional G-15 machine and the repair of other malfunctioning machines are proposed.

Should you wish to discuss further details of the proposal.  I shall be glad to see you at your most convenient time.

Truly yours,

SAMUEL S. SABILE
Head, Molding Department

1st Indorsement
March 5, 1980

Respectfully forwarded to Mr. Herminio Hidalgo, President and General Manager, the proposal of Engr. Samuel S. Sabile, Head, Molding Department, recommending approval of the proposal to acquire an additional machine G-15 and repair the malfunctioning machines for the benefit of our corporation.  These will reduce our maintenance expenses

STANLEY CRUZ
Sales and Purchasing Manager

2nd Indorsement
March 8, 1980

Respectfully returned to Mr. Stanley Cruz, Sales and Purchasing Manager, approving the acquisition of one (1) G-15 machine and the repair of malfunctioning machines.

HERMINIO HIDALGO
Pres. and General Manager

3rd Indorsement
March 10, 1980

Respectfully returned to Engr. Samuel S. Sabile authorizing the immediate acquisition of one (1) G-15 machine and the repair of malfunctioning machines.

STANLEY CRUZ
Sales and Purchasing Manager

Letter of Reply to the Inquiry

October 7, 2004

Mr. Marcelo C. Santos
Instructor
Los Banos, Agricultural College
Los Banos, Laguna

Madam:

This is in response to your letter dated September 15, 2004 asking information regarding the AGRILINK.  We are sending you a brochure of the said major agricultural event which will answer all your queries.

We are hoping that you will organize an educational tour to visit AGRILINK to be held on September 21-23, 2004 at the World trade Center in Roxas Boulevard, Manila.  We assure you that your students will learn a lot from the said fair.

Thank you.

Very truly yours,

Noli L. Lucero
Project Director

Employment Appointment Letter

March 20, 2004

Arch. Julia P. Ramos
College of Architecture

Dear Arch. Ramos:

You are hereby appointed as Dean of the College of Architecture effective April 1, 2004.  Your term of office will be for two academic years

Your duties and responsibilities will be as follows;
1.    perform supervisor and administrative functions over fifty faculty members of the college;
2.    prepare curricular programs before each semester;
3.    coordinate activities and projects of the faculty and students;
4.    prepare monthly reports to be submitted to the President of the University.
5.    preside over meetings of the college; and
6.    perform other duties as needed.

I look forward to a fruitful working relationship with you.

Congratulations!

Yours truly,

Fr. Augusto dela Serna
President

Sample Quotation Letter

Date: May 6, 2009
Attention: Mr. Renee dela Lara
Re: San Miguel

Sir/Ma’am,

We are pleased to submit herewith our quotation for your company’s requirements.

Specification, terms and condition are listed below

Specification:

3 x 12 Tarpauling printing (8 oz.)
Installation
Total

Terms of Payment:

50% down payment
50% upon job completion

For further clarification of the above, please feel free to contact us. Should you find the proposal acceptable, kindly affix your conformity by signing on the space provided below.

Thank you!

Marte Principe
Manager

Excuse Letter Sample

September 30, 2010

To Whom It May Concern:

Good day!

The Philippine Society of Mechanical Engineers, Bataan Chapter will hold seminar and annual Innovation contest on October 2, 2010, Saturday in Balanga City. These events are joining by other schools , board passers in October 2010 and resource speakers from different company.

We would like to extend your support to excuse the following students in their respective classes because they are assigned to present and complete the prototype.

Hope your kind consideration. Thank you…

1. Arvin Tungol
2. Carlo Gatus
3. Jholly Dela Cruz
4. Mary Ann Fatima Nambayan
5. Mark Joseph Nonan
6. Paul Boringot
7. Marvin Rhey Quitoras
8. Wilfred Gambalan
9. Jonathan Vitug
10. Joey Rogundolla

Sincerely yours,

Engr. Emerson M. Navarro
M.E Adviser

Sample Transmittal Letter – Safety Measures Report

May 15, 1998

Mr. George W. Nagel
Director of Operations
Boston Transit Authority
57 West City Avenue
Boston, MA 02210

Dear Mr. Nagel:

Enclosed is our final report evaluating the safety measures for the Boston Intercity Transit System.

We believe that the report covers the issues you raised and that it is self-explanatory. However, if you have any further questions, we would be happy to meet with you at your convenience.

We would also like to express our appreciation to Mr. L. K. Sullivan of your committee for his generous help during our trips to Boston.

Sincerely,

Carolyn Brown, Ph.D.
Director of Research

Reference Letter – Application of Scholarship

September 20, 2010

Dr. Chamnian Yosraj
University President
Maejo University
Sansai, Changmai 50290 Thailand

Sir:

Greetings!

I am writing to you in support of Eng’r. Mel S. Abas with his application to avail himself of the scholarship for Doctorate program in your esteemed school. In my capacity as the Director for Administrative Services of this University, I have known him both personally and as a faculty member of this institution since last academic year. With his ample teaching experience in other institutions of learning, he has shown a credible job of teaching Mathematics to our students.

He impresses me of his being energetic who quickly assumes responsibility and is not afraid to face challenges and situations. I am sure you will find him to be a student whose talent will only shine through graduate program. With his sound academic background, affable personality, dedication to his work, and a strong will to succeed, he garners my unequivocal recommendations.

I am hoping for your favorable approval regarding his application Thank you and may God bless you more.

Very truly yours,

Magdalena A. Abella
Director-Administrative Services