Letter Offering Scholarship

April 25, 2001

The Board of Trustees
East Asia College

Dear Sir/Madam:

As a means of giving greater encouragement to the engineering profession in our country, permit me to offer a Scholarship, consisting of Free Tuition for this semester to the best student in Chemical Engineering in the Sophomore year of the Far Eastern University.

This offer is also motivated by my desire to boost the administration of Dean Perez, for whom I have the highest regard and who is one of the outstanding engineers of our country today.

I shall be glad to hear from you regarding arrangements to be made on this matter.

Very truly yours,

Rommy Villar

Inquiry Letter – Cars and Motors

July 12, 2000

Nissan Corporation
No. 213 Fifth Avenue
Sta. Cruz, Pampanga

Dear Sir/Madam:

The June 2000 issue of Cars and Motors contained an advertisement of your newest models of car.  Your ad states that further information will be given upon request.

Since I am planning to buy a car, I would like you to furnish me with more information regarding your newest models of car, their costs and other features.

Hoping for your immediate reply.

Thank you.


Michael Swayce

Request Customer Information Letter

May 2, 2001

Mr. Edward Smith
AED Enterprice Inc.
BEZ, Mariveles, Bataan

Dear Mr. Smith:

Thank you very much for your order of April 25.

When we hear from a new friend like yourself, somehow we feel like meeting him personally and shaking hands, because we know he is going to like our goods and service so much he will likely be with us for a long time.

The credit department being in my care, I am happy to tell you we have on our books thousands of customers like yourself – folks who have enjoyed charge accounts with us for years.

In opening one for you, I want to arrange my records so that you will get specially prompt and satisfactory service always.  And you can help me a little in this.  Just let me have the name of a merchant you are now favoring with your patronage on a credit basis, or please referring to some customer of ours whom you may know.  We won’t mention what kind of goods you are buying and the letterhead we will use won’t reveal it.

I feel sure you have not the slightest objection to doing this, as you know almost everybody nowadays buys more or less on credit (myself included), and all of us find that the easiest way to introduce ourselves is simply through some responsible person who knows we are all right.

Mail me this bit of private information today and you may be sure I will always take great pleasure in seeing that your shipments go forward promptly on the day we receive your welcome instructions.

Sincerely yours,

Edna Carandang

Clarification Letter – Payment for Rental

November 22, 2007

Mr. Egan Navarro
Wawa, Abucay, Bataan

Dear Mr. Navarro:

We refer to your letter dated November 19, 1996 requesting for a refund of your deposit in the amount of Php 15,000.00

We would like to inform you that said amount was applied to your rental or the month of December.

For further clarification we suggest that you visit our office at your most convenient time.

Sincerely yours,

Lailani Rodriguez

Memorandum – Customer Relations Seminar

To: All Staff Members Concerned
From: Laylani Sy, Manager
Subject: Seminar on Customer Relations

Attached is the program for our seminar on Customer Relations in line with our objective of extending the best assistance to our customers in cheerfulness and courtesy.

The seminar will be held on September 15, 2005 at 8:00 A.M. to noontime.  Snacks and lunch will be served.

Asking for Quotation Letter

November 17, 2003

Mr. Gerald Chua
AST Enterprise
Balanga City, Bataan

Dear Mr. Chua:

Please send us your quotation on

100 sq. yds. Masonite Floor
24 narra tables,
No. 145
200 narra chairs,
No. 254
24 narra book shelves, No. 458

The price of the Masonite is to include laying with cement, and your truck is to deliver all articles.

We shall appreciate your prompt reply and the possible date of delivery.

Very truly yours,

Cecille Banzon

Sample Invitation Letter

January 20, 2004

Mr. Peter Sayhi
No. 365 Legaspi Village
Balanga City, Bataan

Dear Mr. Sayhi:

The Computer Committee of the Technology Society of Asia Pacific College desires to have you speak before the members and the student body at the annual convocation in the Auditorium of the Education Building on January 30 at 3:00 pm.

Should you grant us the honor of your presence, the Committee will begin spreading the good news and we shall have a peak attendance on deck as your audience.

Very truly yours,

Edna del Rosario

Inquiry Letter – Valentines Day Order

February 11, 2002

Mr. Benny Aquino
Blk 12 Lot 14 Pedroville
Sta. Rita, Pampanga

Dear Mr. Aquino:

We met in the Press Conference of my wife, Mrs. Cristina Yap, last February 8, 2002, wherein you ordered five cases of our beauty products.

We would like to know further if you still want to continue that agreement for your upcoming Valentine’s Party, so that we could prepare very early and to give you satisfaction.

May we, therefore, hear your answer to our inquiry at your most convenient time.  Please feel free to come over.  If you are not available, just answer this letter.

Thank you very much and more power.

Sincerely yours,

Merecel Navarro

Instruction Letter Sample – Copy Printer

February 15, 2001

Ms. Grace Sahilan
Orani Bookstore Marketing
Orani, Bataan

Dear Ms. Sahilan:

Congratulations!  You have just bought the best Copy Printer available in the market today.  The Gestetner 1425 has excellent features such as: wide range of reproduction ratios, a monocolor printing with optional drum units and two single originals can be printed on one sheet of paper.

To get the maximum versatility, we are sending you detailed instructions on the operation and care of this machine.

General Safety Information

  1. Always turn the machine off when you have finished printing for the day.
  2. When the machine will not be used for long periods, disconnect the power cord.

Precautionary Measures

  1. While printing, do not turn off the main switch.
  2. While printing, do not unplug the power cord.
  3. Keep corrosive liquids such as acid off the machine.
  4. Do not put anything except originals on the machine.
  5. Do not spill liquid on the machine.
  6. If you clean rubber parts with hygiene, wipe them with a dry cloth afterwards.
  7. Open and close the doors and covers softly.

If we can offer any additional information, please feel free to write or call us. (tel. no. (02) 589-2841.

Thank you

Very truly yours,

Edward Banzon

Reference Letter Sample – Employment

February 14, 2003

AMD Insurance Company
HR Department
Ayala, Makati City

Dear Sir/Madam:

In response to your letter of February 10, I am happy to serve as a reference for Ms. Santos.

I knew Ms. Santos at the time that she worked for this company, between 1998 and 2002.  I found her generally pleasant to work with, completely trustworthy and competent in her duties as Executive Secretary in our company.

Sincerely yours,

Annabelle Poe