Sample Transmittal Letter

April 03, 2006

Engr. Jossel Roxas
Secretary
Department of Public Works and Highways
Balanga City, Bataan

Dear Engr. Roxas:

This feasibility study authorized by the Honorable Ana Santiago, Mayor of the Municipality of Abucay, Bataan, in her letter dated March 25, 2006 should help you make sound decisions in your plan of establishing the Town Transportation Program.

In my report, I have discussed the causes, effects and possible solutions to the heavy traffic here in Bataan.  Based from study, the proposed Town Transportation Program will help ease traffic in town.  So, please let me know as soon as possible when it will be approved for implementation.

I look forward to working with you soon.

Thank you.

Very truly yours,

Engr. Ramon Luisito
Project Director

Letter of Reference – Application

Letter of Reference – Application

April 02, 2006

Dr. Jose Falcon
College Administrator
East West College

Dear Dr. Falcon:

Ms. Lisa Cunanan, accounting graduate from your school, has applied for a position in our accounting firm.  In her application letter, she has given your name as reference.

The position Ms. Cunanan applied for requires an individual who is knowledgeable and skilled in the field of business accounting.  She must be responsible, patient and initiative and concern for the company

Will you please furnish us with whatever data you have regarding Ms. Cunanan’ qualification, experience and character.

We will appreciate an early response from you.

Sincerely yours,

Brenda Sabino

Response Letter to Application

June 11, 2008

Ms. Angelica Panganiban
Rosario St.
Cavite City

Dear Ms. Panganiban:

We have studied your application with interest and would like to see you for an interview.  I have marked you down for 9:00 am on Monday, June 15, 2008.  Please call Ms. Natalie Reyes on Ext. 1425 to confirm that you will be able to attend.  If the time is not suitable, please discuss an alternative with Ms. Reyes.

I look forward to meeting you.

Truly yours,

Stefanie Valera

Sample Reply Letter – Alumni Reunion

December 12, 2001

Ms. Marimar del Valley
Santana Land
Abucay, Bataan

Dear Ms. Del Valley,

I received your invitation last week.  I am pleased to tell you that my wife and I will be glad to attend the alumni reunion.  Would you please find us a reservation in a nearby hotel where we can stay at night and be early in the morning for the motorcade?

Sincerely,

Pedro Penduko

Letter of Invitation – Speaker

October 10, 2001

Engr. Melvin Herrera
Roxas Boulevard
Quezon City

Dear Engr. Herrera:

In line with the Continuing Professional Program (CPE) of the Professional Regulation Commission, and the continuous dedication of our organization to improve the Mechanical Engineering Standards, the PSME Bataan Chapter will be conducting a three-day Seminar on Refrigeration Management on October 28-30, 2001 at the Joyous Resort, Balanga City.

We cordially invite you to be our resource speaker.  You will speak on the topic “Cascade System”.

We highly appreciate your acceptance of our invitation.  We hope to hear from you on or before October 20, 2001.

Thank you and more power.

Sincerely yours,

Remond Reyes

Sample Introduction Letter – Employment

October 13, 2008

Dr. Joseph Castillo
President for Academic Affairs
Asia Pacific College
Balanga City, Bataan

This is to introduce Maricar Lopez who recently obtained her MS in Information Technology from the East Asia Computer College.  Ms. Lopez, also obtained her bachelors degree major in Computer Technology from the same college.

As a student, Ms. Lopez was well respected by her professors and classmates.  Her work in the Computer Department of the graduate and undergraduate was excellent and I believe that she can be an excellent teacher.

Ms. Lopez would like to apply in your college.  I would appreciate it very much if you could give her a position in your college.  I assure that she will be an asset to you.

Very truly yours,

Dr. Marita de Guzman

Sample Acceptance Letter – Invitation

April 21, 2009

Engr. Rhey Carreon
Orani, Bataan

Dear Engr. Carreon:

I am pleased to accept your invitation to speak during your Seminar on Instrumentation and Controls on May 21, 2009 at 3:00 p.m.

“Temperature Measurement” is an interesting topic.  I shall discuss it for three hours.

I am looking forward to meet you and the members of your group.

Sincerely yours,

Engr. Emerson Munoz

Sample Decline Letter – Lecturer on Seminar Workshop

June 15, 1997

Dear Engr. Robles

Thank you for inviting me as one of the lecturers to discuss on “Protective Coating” in your seminar-workshop on July 12.

I regret to decline this opportunity because of an unavoidable prior commitment.  Nevertheless, I attached a summary of my lecture which could be distributed to the participants as supplementary information.

I hope I could be a service to your company some other time.

Sincerely,

Engr. Gerald Rodriguez
Consultant

Encl.: Summary of a lecture

Sample Endorsement Letter – Supplying Information

April 23, 1996

Dorman Printing Press
Cabanatuan City

Dear Sir/Madam:

We are glad to cooperate by supplying information about the qualifications of Ms. Chelo Herrera, who was employed as Accounting Clerk in your Accounting Department from January 15, 1990 to December 15, 1995.

Ms. Herrera is quite capable of performing most types of clerical duties to the satisfaction of any employer.  Although she is not brilliant, she is very conscientious and entirely dependable.  During her service with us, she did not demonstrate any great aptitude for work requiring resourcefulness or creative ability.  In addition, she maintained with us a very good record of punctuality.  She left us to seek a position in Cebu which would enable her to attend a night business college.

Sincerely yours,

Melissa Sarmiento

Collection Letter Sample

March 25, 1997

Ms. Anna May Navarro
No. 123 Avocado St.
Talisay, Balanga City, Bataan

Dear Ms. Navarro:

We would like to inform you that the deadline of your third payment expired last February 18, 1997 in the amount of sixty thousand pesos (Php 60,000.00).  With this, we would like to inform you of possible consequences of your failure to pay the amount that is due:(1) After 45 days from the due date of not paying the amount, an added penalty of 10% of the total amount will be charged; and (2) In 45 days or more the company will be forced to confiscate your car.

Please communicate with us to avoid further inconvenience.

Sincerely yours,

Sheryl L. Herrera
Account Manager