Category: Others

Inquiry Letter – Valentines Day Order

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February 11, 2002

Mr. Benny Aquino
Blk 12 Lot 14 Pedroville
Sta. Rita, Pampanga

Dear Mr. Aquino:

We met in the Press Conference of my wife, Mrs. Cristina Yap, last February 8, 2002, wherein you ordered five cases of our beauty products.

We would like to know further if you still want to continue that agreement for your upcoming Valentine’s Party, so that we could prepare very early and to give you satisfaction.

May we, therefore, hear your answer to our inquiry at your most convenient time.  Please feel free to come over.  If you are not available, just answer this letter.

Thank you very much and more power.

Sincerely yours,

Merecel Navarro

Instruction Letter Sample – Copy Printer

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February 15, 2001

Ms. Grace Sahilan
Orani Bookstore Marketing
Orani, Bataan

Dear Ms. Sahilan:

Congratulations!  You have just bought the best Copy Printer available in the market today.  The Gestetner 1425 has excellent features such as: wide range of reproduction ratios, a monocolor printing with optional drum units and two single originals can be printed on one sheet of paper.

To get the maximum versatility, we are sending you detailed instructions on the operation and care of this machine.

General Safety Information

  1. Always turn the machine off when you have finished printing for the day.
  2. When the machine will not be used for long periods, disconnect the power cord.

Precautionary Measures

  1. While printing, do not turn off the main switch.
  2. While printing, do not unplug the power cord.
  3. Keep corrosive liquids such as acid off the machine.
  4. Do not put anything except originals on the machine.
  5. Do not spill liquid on the machine.
  6. If you clean rubber parts with hygiene, wipe them with a dry cloth afterwards.
  7. Open and close the doors and covers softly.

If we can offer any additional information, please feel free to write or call us. (tel. no. (02) 589-2841.

Thank you

Very truly yours,

Edward Banzon

Reference Letter Sample – Employment

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February 14, 2003

AMD Insurance Company
HR Department
Ayala, Makati City

Dear Sir/Madam:

In response to your letter of February 10, I am happy to serve as a reference for Ms. Santos.

I knew Ms. Santos at the time that she worked for this company, between 1998 and 2002.  I found her generally pleasant to work with, completely trustworthy and competent in her duties as Executive Secretary in our company.

Sincerely yours,

Annabelle Poe

Acknowledgment Letter – Order

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November 25, 2006

Mr. Eddie Castillo
Rosario St.
Silang, Cavite

Dear Mr. Castillo:

Thank you for your order dated November 12, 2006 of 125 pieces of UPVC pipes and 75 pcs. of UPVC fittings.

The UPVC pipes and fittings are usually the first choice of contractors, engineers, and plumbers for their plumbing, sanitary and electrical conduit for both low and high rise buildings.  Their safety, handling flexibility, durability, longevity, and affordability are a trademark for UPVC pipes.

We are enclosing a brochure of the UPVC piping materials which have expanded to sanitary, electrical and roofing needs.

Sincerely yours,

Mhay Iguico

Reply Letter Sample – Inspirational Books

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June 15, 2004

Ms. Princess dela Rosa
San Vicente Subdivision
Pilar, Bataan

Dear Ms. dela Rosa:

In reply to your letter of June 11, I am glad to say that we have several inspirational books now available that would be suitable for the needs you described.  I am enclosing our new brochure which will give you an idea of the contents of these books.  I am also requesting a representative from our store to call upon you within the next week.

Sincerely yours,

Lanie Mercado

Follow up Letter – Subscription

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December 13, 2002

ABC Publication Inc
Bk. 02, Lot 12, Subville
Paranaque City

Dear Sir/Madam:

May I remind you of my subscription of Reader’s Digest dated October 15, 2002.

As yet, I have not received a single copy and I am wondering why the delivery has been delayed.

Please check my subscription and send me the October and November issues as soon as possible.

Sincerely yours,

Resty Santos

Appointment Letter – Dean

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June 2, 2002

Engr. Ramon Santos
Engineering Department

Dear Engr. Santos:

You are hereby appointed as Dean of the Engineering Department effective June 11, 2002.  Your term of office will be for two academic years.

Your duties and responsibilities will be as follows;

  1. perform supervisory and administrative functions over thirty faculty members of the college;
  2. prepare curricular programs before each semester;
  3. coordinate activities and projects of the faculty and students;
  4. prepare monthly reports to be submitted to the President of the University;
  5. preside over meetings of the college;  and
  6. perform other duties as needed.

I look forward to a fruitful working relationship with you.

Congratulations!

Sincerely yours,

Angelita Agaloos

Invitation Letter – Insurance

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July 12, 2006

Ms. Marites Cosme
Prudential Life Inc.
Ayala,  Makati City

Dear Ms. Cosme:

Our newly hired personnel, all insured by your company, wish to know some important factors concerning insurance.  They want to be detailed on loan privileges and settlement of claims.

May we then invite you to talk for at least an hour on these topics at the Villa Amanda Conference Room on July 31 this year, at 1:00 in the afternoon. As an insurance authority, you can surely answer questions that may be raised during the open forum by the personnel who are requesting for cancellations of their insurance contracts and those who may want to be insured or have their cancelled insurance policy renewed.

Please let us know within this week if the date is agreeable to you.  Otherwise, we shall make adjustments in your favor.

Sincerely yours,

Roderick Curtiz

Letter of Collection

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April 12, 2003

Mr. Erwin Navarro
Wawa St. Abucay, Bataan

Dear Mr. Navarro:

Upon examining your records carefully, we learned that you still have an outstanding balance of five hundred thousand pesos (Php 500,000.00).  To remind you, such amount is for the one Honda Civic car that you ordered last October 24, 2001.

We are requesting your immediate full settlement of the abovementioned amount so that we can avoid any inconvenience.  By settling your account within 15 working days, you will help us significantly in ensuring prompt delivery of your succeeding orders.

Thank you and warm regards.

Sincerely yours,

Daisy Roxas