Category: Others

Public Utility Accounting – Reply Letter Sample

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October 10, 1990

Mr. Ricky Pambato
Forwarder Bataan Inc.
Abucay, Bataan

Dear Mr. Pambato:

We are glad that you thought of us in connection with your study of Public Utility Accounting.  Such an investigation should prove interesting and worth-while.

Although we have in our library and files a vast amount of material on this particular phase of accounting, no provision has been made for the sort of research work which would be entailed in complying with your request.

We are sorry that we do not have the material assembled   If it were available we would be glad to send it along.

If you will enlist the help of your librarian, you will be able to dig this information out of the files of your library.  If not, she can probably secure it for you from some library with which your university has exchange privileges.

Should there be any other information that we might send you, please let us hear from you.

Very truly yours,

Imelda M. Paraiso

Brief Letters of Inquiry

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Brief letters of inquiry are made for the purpose of obtaining price lists, booklets, catalogs, samples, the names of dealers, the details of a time-payment plan, and other information.

Sample Inquiry Letter 1

Dear Sir:

I shall appreciate your sending me a copy of the Institute of Accounts Annual Catalog for the school year 1998.

Very truly yours,

Sample Inquiry Letter 2

To Whom It May Concern:

Please send me information about the various models and prices of Samsung TV Sets  and about your Three Year Service Protection Agreement which you advertised in the May 5 issue of the Daily Inquirer.

Sincerely,

Sample Inquiry Letter 3

Dear Ms. Herrera,

Will you kindly give me full information about your Summer Camping Outfit, No. 22; its price, its contents, and its delivery, not later than June 15.

Sincerely,

Ref.: Effective Business Correspondence by Farol.

Acceptance Letter of Resignation

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December 12, 2000

Mr. Delfin Pascual
Suite 125 ABC Bldg.
Malolos, Bulacan

Dear Mr. Pascual:

I regret, indeed, to receive your letter of resignation as Chairman of the Finance Committee of the Filipino Association of England.

Of course I realize that your decision was reached because of your first obligation to yourself, and I know that its demands upon your time has increased materially during recent months.

All of us who have worked with you on the Executive Board will miss your sound counsel and your genial presence at Board meetings.  I know that the others share with me a deep sense of gratitude for all you have contributed to the progress of the Association.

Very truly yours,

Mike H. Alarcon

Introduction Letter

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The letter of introduction is a personal communication ordinarily written by one person to another person for the purpose of bringing about the acquaintanceship of two persons not known to each other.

Example of Introduction Letter:

Dear Mr. Banzon:

The bearer of this letter, Mr. Elmer Andres, has several years been interested in organizing camps for boys who could afford to spend only a small amount of their summer vacations.  As he is considering locations for camps in Ilocos Norte, I suggested that you were the man to help him, for you know every nook and corner of the province.

I shall be happy if you can assist Mr. Andres in any way.  He is a fine young man and has a most worthwhile job on his hands.

Sincerely,

Ref: Effective Business Correspondence by Honesto F. Farol

Reservation Letter

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A letter of reservation should be brief and definite.  It should specify the number of reservation wanted, the location or position preferred, the date or dates of the reservations, and the price or rates.

Example of Room Reservation Letter

To Whom It May Concern:

Won’t you please reserve for me a moderately priced room, with a double bed and bath at your hotel for April 22 – 27 inclusive.  I shall appreciate your confirming this reservation and indicating your rate.

Sincerely,

Ronnie dela Cruz

Example of  Deck Reservation Letter

To Whom It May Concern:

Please reserve for Mr. and Mrs. Emerson M. Navarro a deluxe cabin on “A” deck on your M.V. Carmela sailing from Manila to Palawan, Saturday, afternoon, January 12.

Very truly yours,

Mary Jane Datu
Secretary

Introduction Letter Sample

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April 22, 1993

Dr. Teodoro L. Garcia
University of the Philippines
Diliman Quezon City

Dear Dr. Garcia:

This will introduce to you Ms. Anna Marie S. Paguio, who recently secured her M.A. in English at the midyear convocation of T.Del Academy.  Working under great handicaps, Ms. Paguio secured her undergraduate and graduate instruction mainly at T.Del Academy.  She is now in search of a teaching position in the Philippines, preferably in Manila.

Ms. Paguio is well spoken of by all who know her, as a woman of excellence address and character.  Her work in the English Department of our Graduate School was excellent, and I believe that he possesses the qualifications of an excellent teacher.  I know that she will be a credit to T.Del Academy.

Any favor you can do Ms. Paguio in the matter of advice or in securing her a position as a teacher will be deeply appreciated by T.Del Academy and by me personally.

Very truly yours,

Lito R. Anzurez

Medicare Benefits Letter

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January 15, 2005

Mr. Jazon Quintero
Wakas St.
Pilar, Bataan

Dear  Mr. Quintero,

This is to inform you of the amount of Medicare Benefits reimbursed by PhilHealth to the member/hospital/doctor for the aforementioned hospitalization.  In case medicare benefits were not deducted from your bill, please present this form together with official receipt/s to the hospital/doctor for refund.  For inquiries, please contact our Claims Processing Division at telephone nos. 451-2481, 425-578

Very truly yours,

Melanie Castillo

Cancel Letter – Order

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December 5, 1998

Ms. Analyn Legaspi
Purchasing Clerk
Ocampo, Balanga City

Dear Ms. Legaspi,

I would like to cancel my order.  I wanted to give this coat as my anniversary present but my husband is already purchased a coat himself.  Enclosed is the copy of my order dated December 2, 1998. I am sorry for any difficulty that this order may cause.

Thank you for your understanding.

Sincerely yours,

Joy Legarda

Notice Letter – Accomplishment and Submission of Clearance

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January 10, 2001

Ms. Analyn Mimosa
Instructor, CEA
Pilar State University
Pilar, Bataan

Dear Ms. Mimosa:

As the current academic year is about to end, the University extends its gratitude to you for having served as a faculty member, and for contributing your knowledge and skills for the delivery of quality higher education to our students.

Based on records, your contract as Instructor of this University shall officially end come 31 March 2001.  As such, you are required to completely and properly accomplish your Clearance Form, and attach the following pertinent documents:

  1. Performance Rating for the First Semester AY 2009-2010
  2. Report of current scholastic standing, if enrolled

Your clearance and the abovementioned documents are crucial requirements before you can claim your proportional vacation pay this coming April-May 2010.  Thus, your prioritization of this matter is essential.

Also, as a matter of policy, all contractual instructors with summer teaching load will be paid based on actual teaching services rendered.  On the other hand, instructors who are detailed in the various offices may be asked to report for the summer depending on the request and recommendation of their respective immediate superiors.

Furthermore, renewal of appointments of those who will be reappointed for the incoming academic year shall take effect on June 02, 2001.

For your information, guidance and compliance.

Very truly yours,

Dr. Ronaldo Manlapid
University President