Sample Letter of Inquiry

March 10, 2004

Eureka Philippines Inc.
No. 55 15th Avenue
Cubao, Quezon City

Gentlemen:

The January 2004 issue of Philippine Agricultural Digest contained an advertisement of your lighting Fixtures.  The article said that further information will be given upon request.

In this connection, will you please furnish me with more information regarding its manufacture, cost and other features.

Hoping for your immediate reply.

Thank you.

Yours truly,

Karen Fernandez

Introduction Sample Letter

July 6, 1980

Mr. Samuel P. Fernandez
President, Fernandez Incorporated
2146 C.M. Recto, Quiapo, Manila

Dear Mr. Fernandez:

This letter will introduce to you Miss Loida Baldonado, who is visiting your business establishment in order to gather materials for a survey on industrial relations that she is conducting.  I believe that it would be very much to her advantage to meet you personally to learn your opinion on several subjects connected with this report.

I shall be grateful for whatever assistance you will extend to her.

Sincerely yours,

Atty. Benjamin Beltran

Certification Letter – Technocon Seminar

September 15, 2011

To Whom It May Concern:

This is to certify that Engr. Dominic Ochua is attending the Technical Presentations about Boiler Design and Making, Continuing Professional Education and Mechanical Engineer as Profession and Reactivation of Bataan Nuclear Power Plant and Advantages of Nuclear Power Plant compared with other Power Sources on the 2011 1st Quarter Technocon.

The above information is certified true and correct.

Very truly yours,

Engr. Marck L. Bautista
Technocon Chairman

Raffle Request Letter

November 02, 2009

Mr. Pedro Chua
VBB General Merchandise
Binondo, Manila

Dear Mr. Chua:

The management and staff of XODUC Grocery will be having a party this coming Christmas Season 2009.

In line with this, as a in business, we are requesting for support/compliments to be used in our Christmas Raffle to make our party a memorable one.

We hope for your kind heart in this matter.

Very truly yours,

Richard Alibaba

Business Collection Letter Sample

November 8, 2008

Mrs. Charry Merban
Green Pasture Bookstore
Angeles City, Pampanga

Dear Mrs.Medina:

Your bookstore has been late with paying their invoices for the past four months and that’s why we have implemented a discount model where we will give you 3% off your invoice if you pay us within 10 days of receiving the invoice.

Not paying on time may affect your ability to charge goods at our store. I hope discount model will encourage you to pay before the due date.

I believe that everything is going well for you and your company. You may call me anytime to answer any queries or concern.  Your continued patronage is important to us.

Sincerely yours,

Peachy Mint
Account Manager

Refusal Letter

October 1, 1980

Atty. Teodolo Rojas
345 D. Tuazon Street
Quezon City

Dear Atty. Rojas:

You desire to open a charge account at Harison Enterprises is a real compliment.

As in the case of all those who apply for credit, we made a careful investigation of your capital resources and your ability to handle additional credit.  I believe you will agree that purchasing a new car, two large appliances, and a quadrosonic stereo – while making payments on a new home – is stretching your budget a little too for.  I know that you will understand why you should not endanger your credit reputation by additional credit obligations.

Please continue to allow Harison Enterprises to serve you on a cash basis until such time as you have reduced considerably your present obligations because we do want to be of service to you.  When the circumstances are more favorable, you may be sure that we shall welcome the opportunity of considering your application again.

Cordially yours,

Atty. Domingo Lu
Credit Manager

Request Membership Letter

September 8, 2008

Ms. Thelma Avelino
Librarian
Digibook Inc.

Dear Ms. Avelino:

I am a student of class IV in Tomas State University. I am a book lover and one of my hobbies is reading a novel and informational books.

I made a visit to your library with my auntie and was extremely impressed by the vast range of books covering a whole array of topics extensively. It is very amazing to see a huge collection of books.

I earnestly desire to become a member of your library. Just let me know all the requirements needed to grant me the membership.

Thanks and more power.

Sincerely yours,

Michael Medina

Condolence Letter

September 17, 1980

Mr. Roberto Gonzales
Accounting Department
Ethel Department Store

I was saddened to learn of the death of your mother last week.  Please accept my sincere sympathy.

When my mother passed away two years ago, a friend sent me a copy of the enclosed poem by Thaddeus Milburn.  I have received much consolation from the poetic words, and I thought they might help to comfort you as they did me.

My thoughts are with you and your family in your hour of grief.

Very sincerely yours,

Mrs. Mila Torres
Sales Manager

Request Repair to Landlord

June 11, 2003

Mrs. Aileen Sabado
Llamas St.
Mariveles, Bataan

Dear Mrs. Sabado

This is to remind you that we repeatedly requesting to conduct some necessary repairs in the house that we occupy. The plaster on the walls has been peeling and falling off.

You had promised to send a carpenter to inspect the house and to take the follow-up action but I am sorry till date nothing has been done.  If you have no objection then I can have the repairs done myself and the amount spend can be adjusted against the rent payable to you I the ensuing month.

A prompt answer would definitely be appreciated.

Sincerely yours,

Mrs. Nidalyn Santiago

Sample Request Reference Letter

August 11, 1987

Engr. Rey Valdes
Professor, College of Engineering
University of Santo Tomas
Espana, Manila

Sir:

Mr. Elmer Gonzales, an engineering graduate from your school, has applied for a position in our engineering firm.  In his application letter, he has given your name as reference.

The position Mr. Gonzales applied for requires an individual who is knowledgeable and skilled in the field of construction.  He must be responsible, patient and has initiative and concern for the company.

Will you please furnish us with whatever data you have regarding Mr. Gonzales’ qualification, experience and character.

We will appreciate an early response from you.

Thank you.

Yours truly,

ENGINEERING EQUIPMENT INCORPORATED
Norma Buen
Personnel Manager