Category: Others

Unpaid Balance Collection Letter Sample

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April 22, 2001

Ms. Michelle Sayas
Villa Fe Subd.
Dinalupihan, Bataan

Dear Ms. Sayas:

Upon looking over our records, we found out that your account shows unpaid balance totaling Php2500.00.

We understand that that matter can slip one’s mind because it also happed to everyone but you must realize that it is a serious thing that should be always updated.  According to or record, there is no mistake on it, but if you think that there is a discrepancy, please let us know.

Please pay your balance promptly or inform us of any reason why this payment is so delayed and maybe we can do something about it.

Sincerely yours,

Fredo Imperial

Residual Spraying Inform Letter

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May 10, 2000

Pilar State University
Zamboanga City

Dear Faculties, Employees and Student:

The PSU Medical Services Department has made it an annual practice to conduct residual spraying activities to safeguard the faculty, employees, and students from the diseases transmitted by mosquitoes.

In preparation for the opening of classes come First Semester AY 2000-2001, residual spraying of all classrooms, offices, workshops, grounds and facilities shall be conducted in your respective campuses on May 16, 2000.

Work, classes or other activities that coincide with the residual spraying activity in your campus should be cancelled.

For your information, guidance and compliance.

Very truly yours,

Rustom Cruz
College President

Overtime Request Letter

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October 29, 2005

Federico  dela Cruz
University President
Pilar State University

Dear Mr. dela Cruz:

The exigency of the service so requires that I request for the overtime services of eight (8) Utility Men on Saturday, November 5, 2005, to perform services at the PSU campus:
–    General cleaning for the comfort rooms;
–    Cleaning of two (2) water tanks, trash cans and drums; and
–    Cleaning of drinking stations

I am constrained to schedule the work on Saturday so as not to cut the supply of water when classes and offices are open.
Hoping that this request will merit your kind approval.

Very truly yours,
Maricon Sinagtala
College Nurse

Overtime Request Letter

October 29, 2005

Federico  dela Cruz

University President

Pilar State University

Dear Mr. dela Cruz:

The exigency of the service so requires that I request for the overtime services of eight (8) Utility Men on Saturday, November 5, 2005, to perform services at the PSU campus:

–          General cleaning for the comfort rooms;

–          Cleaning of two (2) water tanks, trash cans and drums; and

–          Cleaning of drinking stations

I am constrained to schedule the work on Saturday so as not to cut the supply of water when classes and offices are open.

Hoping that this request will merit your kind approval.

Very truly yours,

Maricon Sinagtala

College Nurse

Special Report Letter

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September 15, 2001

Ms.Chelo May Agbu
Director of Administrative Services
Pilar State University

Dear Ms. Agbu:

The subject of this report are the five (5) comfort rooms at the PSU Campus, three for the male campus populace and two for the female users.
Of the five comfort rooms, only one has presentable tile walls and toilet bowls.  The rest have walls, toilet bowls and lavatories which could be best described as far from being sanitary, despite serious efforts to thoroughly clean and sanitize them.

All rooms have age-old floor tiles which would easily discourage users from entering the rooms.  No amount of effort and tile cleaners could make them look clean and tidy because of the water masks and other stains which have permanently defaced the floorings.

The doors of the individual cubicles at the female comfort rooms are now damaged – such that female users feel very much unsecured while urinating or doing their thing while inside the cubicle.

The sad state of our comfort rooms at PSU Campus brings disgrace to the good image of our campus which are trying to maintain. It could also cause urinary and kidney diseases to our campus populace who would rather defer their urge to urinate whenever they see the unsanitary appearance of the urinals and toilet bowls at the comfort rooms.

Pictures are hereby enclosed to give us a concrete view of the subject of this report.

Sincerely yours,
Joanna delos Reyes
College Nurse

Utility Men Request Letter

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June 5, 1996

Ms. Maricon dela Rosa
HR Department
PSU Campus

Dear Ms. Dela Rosa:

Good day!

The general cleaning of water tanks, comfort rooms, trash cans and drums at the PSU campus is scheduled on Friday, June 8, 1996.
In connection with this, may I request your good office to assign the following utility men n cleaning the three (3) water tanks:

  1. Reynaldo Tanao
  2. Ronnel delos Reyes
  3. Michael Salas
  4. Norman Manansala

Hoping that this request will merit your kind approval.
Very truly yours,

Rowena M. Santos

Sample Notice Letter

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April 25, 2003

Mr. Juan Delgado
Santis Subdivision
Abucay, Bataan

Dear Mr. Delgado:

Good day!

We have noticed that you need assistance in managing your account.   Please call us at 02-8235516 so that we can work with you in resolving this matter so you can continue to enjoy uninterrupted service.

Our teams are willing to locate you to be of service anytime.

Thanks for your usual understanding.

Sincerely yours,
Michelle dela Fuente
Managing Director

Price Quotation Letter

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April 29, 2012

Mr. Regie Cheng
J-V-C Trading Store
Mabatang, Abucay, Bataan

Dear Mr. Cheng:

We would like to submit our price quotation regarding the repainting and installation of light fixtures on your store.

–    Repainting of the store  – Php 40,000
–    Installation of light fixtures – Php. 50,000

The above work will take up 10 days to finish.  Fifty percent (50%) will be collected upon acceptance of this offer and the remaining fifty percent (50%) upon completion. There will be also one (1) year warranty for painting.

Once again, thank you for the opportunity to quote and we hope to be of service.

Sincerely yours,

JCmer Navarro

Employment Follow up Letter

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March 05, 2003

Ms. Anna Tan
HR Manager
Louisa Group of Companies
Makati City

Dear Madam:

I would like to confirm my application submission to your office last February 28, 2003 since I have not heard from your office.

I really interested on the accounting position available in your company because I believe that my skills, knowledge and experience would be an ideal match for the position.

Once again, if necessary, I would be happy to resend my application materials or give any further information your might need regarding my application.  I can be reached at (02) 4584578 or 0925415421.  I look forward to hearing from you.

Thank you very much for your kind consideration.

Sincerely yours,
Zorayda Soriano

Intensive Training Letter

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January 15, 2001

Pilar State University
Pilar, Zamboanga

Dear Instructors:

As the Inter-University Olympics draws near, the University shall wbegin its Quarterly Training as part of our intensive preparations to the said annual sport event.  Thus, be advised of the following schedule:

 

Date                                          Venue
January 24-26, 2001        Main Campus
January 27-29, 2001         Annex Campus

Student-athletes and all employees involved in the said activities are therefore excused from their regular classes and other workloads on the said dates.

For your information and guidance.

Best Regards,

Arnold dela Rosa
Sports Manager

Employment Certificate Letter

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September 25, 2001

To whom it may concern:

This letter is serves as employment certificate to Engr. Jayrold Galope who was employed and taught in this college, Pilar State University, from June 15, 1995 up to March 2001.

Engr. Galope was a bonafide instructor of this college.  He is also act as acting Dean for Engineering Department from October 25, 1999 up to present.

This certification is being issued upon request of the above employee for whatever purpose it may serve him best.

Best Regards,

Antonio L. Alvarez
College Administrator