Category: Others

Request Overtime Services Letter

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August 15, 2003

Dr. Anthony R. Santos
University President
Pilar State University
Pilar, Zamboanga City

Dear Sir:

The exigency of the service so requires that I request for the overtime services of six (6) Utility Men on Wednesday, August 24, 2003, to perform the following services at the Pilar State Main Campus.

  • General cleaning of the comfort rooms;
  • Cleaning of three (3) water tanks, trash cans and drum; and
  • Cleaning of drinking stations

I am constrained to schedule the work on Sunday so as not to cut the supply of water when classes and offices are open.

I am hoping that this request merit your kind approval.
Sincerely,
Madelaine Escalante
University Nurse

Request for Elimination Letter

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September 21, 2005

Mrs. Rimalyn E. Samaniego
Calimbas Subdivision
Sta. Rosa, Laguna

Dear Mrs. Samaniego:

Good day!

The Literary Club will be having the second elimination for writing this coming Friday (September 24)  from 8:00 to 10:00 am at room 302, Administration Building.

We would request your child to be present in this said event.  We thank you in advance for this positive response.

Thank you so much for your usual cooperation.

Sincerely,

Sir Emerson D. Santos
Literary Club Moderator

Intern Endorse Letter

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June 25, 2006

Mr. Elmo D. Santos
HR Manager
Mitsumi Philippines Inc.
Mariveles, Bataan

Sir:

The Pilar State University (PSU)  is pleased to endorse “Engr. Ricardo D. Pereira” for a 520-hr practicum as a requirement for the degree Master of Engineering major in Engineering Management.

Pilar State University if a member of the five-school consortium under the Philippine Association for Technological Education (PATE), Inc. that offers the Master of Engineering Program with the assistance from the Department of Science and Technology (DOST).  The Master of Engineering is a non-thesis, practicum-oriented masteral degree program in engineering that requires industry where students are expected to:

  1. Get hands-on experience on particular training area(s);
  2. Submit a practicum proposal which includes the abstract of the Special Project to be performed and the job description of the student;
  3. Undertake a special project to solve a problem in the company upon advise/approval of the company representative for practice purposes;
  4. Present orally the practicum report to a panel composed of school adviser, company adviser, and practicum coordinator and;
  5. Submit a technical paper on the Special Project as final output of the practicum. 

We shall be most grateful if Engr. Pereira could given priority in your practicum program, considering the mutual benefits that your company and the students will derive from the experience.
Our Practicum Coordinator, Engr. Ronaldo S. Romualdes shall coordinate with you regarding our request.  Should you need further information about the program, please feel free to get in touch with us through tel no  064-125-859.
Thank you very much.

Sincerely yours,
Juan dela Cruz
Dean

 

Sample OJT Inform Letter

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Inform letter is written to let the recipient know the information about a certain concern issue topic or event.  It can be memos that explain rules, procedures, instruction or policies or personal letter that tells about an event and other personal issues such as financial issues or health issues.  It can also a letter that tells about the status of work or any office event.

Below is an example of Inform Letter:

 

OJT Inform Letter

July 25, 2002

Dr. Alfredo S. Herrera
Director, Graduate Program
Pilar Sate University

Dear Sir:

Good day!

We are pleased to inform you that Engr. Jc Mer Santiago is accepted in this department for 525 hours of Hands-on Practical Training Program.

Rest assured that he will get a hands-on relevant to his area of specialty.

Best regards,

Engr. Albert D. Santos
Manager, Mechanical Maintenance
Mitsumi Philippines

Agreement and Acceptance Letter

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DR. RICHARD D. SANTIAGO
Graduate Program Coordinator
Pilar State University

SUBJECT: Letter of Agreement/Acceptance

This Agreement, made entered into this 15 of June 2005 in Mariveles, Bataan, by between:

Mitsumi Philippines, a duly registered company under the Philippine laws with address at Zone 8, Mariveles, Bataan,  represented herein by Engr. Joseph R. Valenzuela hereafter referre as the “Adviser”.

-AND-

Engr. Ricardo E. Matic, of legal age hereinafter referred as the “PRACTICUMER”

WHEREAS, the Adviser has allowed the “PRACTICUMER” to undergo his 480-hr practicum as a requirement for the degree Master of Engineering major in Mechanical Engineerin

WHEREAS, the “PRACTICUMER” has agreed to accept the terms and conditions hereinafter agree as follows:

  1. That the “ADVISER” shall monitor and guide the “PRACTICUMER” in his needs and studies.
  2. That upon the acceptance to the program the “PRACTICUMER” shall:
    a.    Sign the Property and Confidentiality Agreement
    b.    That the information he gained is solely for the purpose of ACADEMIC purpose.
    c.    That he able to protect the company information, the “PRACTICUMER” is only allowed to disclose information to his “PRACTICUM COOORDINATOR”, he is not allowed to disclose it with other person without prior written consent to his “ADVISER”.
    d.    That he is not allowed to access any information in the company without the authorization of his “ADVISER”.
    e.    That he is not allowed to discuss information or ask question to other groups or teams, he only allowed to discuss things to his “ADVISER”.
    f.    That, the “PRACTICUMER” shall advise that the “PRACTICUM COORDINATOR” shall only communicate to the “ADVISER” in an event of verification and other related inquiries.
  3.  That upon the completion of the program, any information or documents that the “PRACTICUMER” created will not represent the company and the adviser directly, AND those documents shall only use for ACADEMIC purposes.
  4. That the “ADVISER” has the prerogative to shorten or cancel the program based on company and “ADVISER” needs, priorities and or requirements.

IN WITNESS WHEREOF, the parties have affixed their signature on the date and at place firs written above.

FOR:

Mitsumi Philippines

ENGR. JOSEPH R. VALENZUELA
Adviser

ENGR. RICARDO E. MATIC
Practicumer

Contest Result Inform Letter

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October 11, 2010

Engr. Reynante C. Gloria
Dean of College of Engineering and Architecture

Dear Sir:

The Philippine Society of Mechanical Engineering, Bataan Chapter, held a Technical Presentation entitled “Thermoplastic Science” by Universal Techno Piping Corp. and 3rd Technocon Innovation Contest last October 2, 2010 at Louis Restaurant. So far, it is the largest Technocon most students attended since the chapter starts this innovation.

The results of the contest are the following:

Innovation Champion – BHMC via Universal Bike Generator
1st Runner up – Drum Opener (BHMC)
2nd Runner up – Grating Machine (RMTU)
3rd Runner up – Portable Electric Bike (BPSU)
– Organic Waste Shredder (RMTU)
4th Runner up – Portable Auto Claving Machine (BPSU)

Engr. Raymond Lazo – Petron Bataan Refinery (PBR)
Engr. Juanito Mateo – Petron Bataan Refinery (PBR)
Engr. Juanito Caragay – Petron Bataan Refinery (PBR)
Engr. Jose Solomon – Petroleum Authority of Thailand
Engr. Mark Perilles David – DJ Roque Construction Inc.

Very truly yours,

Engr. Jesse Ruiz
ME Adviser

Sales Invitation Letter

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September 12, 2007

Mrs. Regina D. Escalante
Santiago St.
Quezon City

Dear Mrs. Escalante

Good day!

We are pleased to invite you to our furniture sales to be held on September 28, 2007 at our Main Building Hall located at Cubao, Quezon City.

There are 100 variety of furniture to choose from sala set, dining table and a lots of bed.  We shall be pleased to deliver to you with or without any initial payment and on terms which suit your convenience.

Thank you for your usual patronage of our products and await your next orders.

Sincerely,

Ericson Mendoza
Store Manager

Welcome Letter Sample

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June 10, 2012

Mrs. Suzetter R. Belleza
San Pablo Village
Sta. Mesa, Cubao

Dear Mrs. Belleza:

In behalf of the School Board of Pilar State University, I am happy to welcome you to the PSU SY 2012-13.  We are looking forward to a productive partnership with you to ensure that our children achieve their highest potential.  We recognize that in order to be successful in school, our children need support from both home and school.  We know that a strong partnership with you will make a great difference in our child’s education.

We have an Orientation program for parents this afternoon at the PSU multi-purpose hall located at the 2nd floor of Senior High School Building at 2:00 pm to 3:30 pm on June 18, 2012.
Important information will be discussed.  If you have any queries, please do not hesitate to see the school principal, or any of our coordinators or teachers.

We look forward to meeting you this afternoon, and we wish you a great year ahead?

Very truly yours,

Ramona D. Manansala
School Administrator

Computer Request Letter

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February 23, 2007

Ms. Rhodalyn D.Soriano
Purchaser
Accounting Department
THOR Enterprises

Dear Ms. Soriano:

We would like to appeal to your kind assistance in providing one (1) set of computers in our department, IT department to be used by our clerk, Ms. Leah Carreon.

Ms. Carreon is not being able to do her job on time because she just borrows our computer if there is available.

I hope for your kind consideration regarding this matter. I believe that Ms, Carreon will be more productive if she will have her own computer equipment.

Sincerely yours,

Michael R. Santiago
IT Head

Clarification Letter

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September 10, 2003

Mrs. Annica D. Santiago
#581 Ricafort St
Sampaloc, Manila

Dear Mrs. Santiago:

I have received your letter of September 8, 2003 and a photocopy enclosed. May I request your good office if you could furnish us specific instruction as the contents of the letter have not been explicitly clear to us.

I am happy to be of further service to you. Thanks and more power.

Sincerely,

Alma R. Pineda