Category: Memorandum

Handbook Review Memorandum

lettersa

University Memorandum

To: All Concerned Officials, Employees, Faculty and Students
Please see attached list

From:  University President

The final review of the PSU Student Handbook will be conducted on June 11, 2003, Monday, 2:30 in the afternoon at the Audiovisual Room.  As among the stakeholders of this handbook, you are hereby instructed to attend the said review.

The output of this meeting will then be referred to the University Academic Council for endorsement to the Board of Regents on its meeting on June 25, 2003.

For your guidance and compliance.

Rowaldo Carlos
University President

Sample Office Memorandum

lettersa

To: IEA Institute Coordinator
ICT Institute Coordinator

From: Dean, Institute of Engineering and Architecture

Please make a review of the proposed  “Admission Policy” under the Institute of Engineering and Architecture before the finalization prior to submission to the concerned offices.  Your response is expected in the Dean’s office on or before January 4, 2007.

Please see attached “Admission and Retention Policy”)

This Policy should take effect after the submission and deliberation of the Academic Council.

For your guidance and information.

Rodelio M. Santiago
Dean of Engineering

Attendance Memo for National Student Conference

lettersa

Attendance to the PSME 2nd National Student Conference

To: BSME Third Year Students, Fourth Year Students and Fifth Year Students

Through: Vice President for Academic Affairs, Dean, College of Engineering and Architecture

From: University President

The Philippine Society of Mechanical Engineers shall conduct on October 23-24, 2012 the Second National Student Conference.  With the theme Mechanical Engineering Students: Moving Forward Towards Global Competitiveness, the event shall be held at the SMX Convention Center, Mall of Asia, Pasay City.

In view of the foregoing, be advised that you shall attend the said conference in your capacity as members of the association.  Kindly secure the necessary permits and accomplished the required waivers prior to attendance to the event.

For your information and guidance.

Dr. Delfin Pascula
University President

Sample University Memorandum

lettersa

University Memorandum
No. 143, series 2013

Temporary Suspension of all Previously Approved Student Field Trips and Tours

To: Deans
Through: Vice Presidents
Campus Directors
Directors, Student Services
Deans
From : University President

As a precautionary measure, be advised that all student field trips and educational tours shall be temporarily held in abeyance, including all previously approved trips.
Everyone is required to completely comply with the requirements and protocol stipulated in CHED Memorandum Circular No. 17, series of 2012.

Approval shall be re-issued only upon submission of all required documents based on the aforementioned CMO.

For your information, guidance and compliance.

Rolando L. Vitug, Ed.D.
University President

Sample Circular Letter

lettersa

Circular No. 06, SY 2013-2014
From the Office of the Principal

Dear Parents/Guardians,

Greetings of Peace!

Below are the respective 2nd Quarterly Exam schedules of your Student(s):

Nov. 12
Computer Education
Science and Health
English
Filipino
Mother Tongue

Nov. 13
Mathematics
Character Education
Reading
Aralin Panlipunan
MAPEH

Furthermore, we would like to remind you that your Student(s) shall not be allowed to take the exams unless he/she/they is/are “in complete prescribe uniform and proper haircut – for male Students”.
In addition we would like to remind of the important dates  this month of November, below:

Effective Nov. 23, 2013, all succeeding distribution of Report Cards will be done during PTCs to give ample time for Parents/Guardians to have a conference with the respective subject teachers/homeroom advisers of their Students, I am therefore, encouraging all Parents/Guardians to make PTC as the occasion to show your SUPPORT, INTEREST, and CONCERN to your Student(s) educational endeavors and more importantly discuss the progress and find solutions to academic or behavioral problem with your Student(s) subject teachers/homeroom adviser.

Please be advised accordingly.

Very truly yours,

Mr. Martin C. Sagolili
Principal

Source: Kalayaan College

Sample Office Memo

lettersa

Office Memo. # 10,s.2001

September 29, 2001

Assessment of the Intramurals 2001

To: Mr. Edwin Guevarra – Chairman of Student Affairs
Mr. William Martinez – Sports Coordinator
Ms. Lilian Manansala – CAB Adviser

You are all requested to attend the meeting this coming October 1, 2001 at the CAB Office at 2:00 pm.

Agenda:

  1. Evaluation of the recently held Intramurals
  2. Christmas Celebration and 30th Anniversary Celebration

Your attendance counts a lot so please do come.

Melinda D. Tampipi, Ph. D.
Director of Student Affairs

Software Copyright Law Office Memorandum

lettersa

To: Electronic Processing Department
From:  Dr. Manuel L. Cordova, CEO Director
Subject: Copyright Law and Software Programs
Date: January 12, 2003

This memorandum is serves as reminder to the policy regarding the illegal copying and use of commercial software.  Our company will be exposed to civil and criminal liability under copyright law if you and our employees will use unlicensed software programs.

You should not copy any program installed on your computer for any purposed without permission from the Computer Department. Also, you should not install any software programs onto your computer without proper verification that the company owns a license to cover that installation. In addition, you are also prohibited to download unauthorized software from the internet.

Any personnel or employee who caught to distribute and use unlicensed software is subject for termination from the company.

The above policy is strictly implement to make sure that you and the company are not exposed serious legal consequences.

Progress Report Memorandum

lettersa

To: Ms. Analin D. Valencia

From: Engr. Jestoni L. Alarcon, Director

Subject:  ABE Building Construction Progress Report

Date: October 10, 2001

In connection with the preparation of our monthly and annual report on building construction, may we request for a copy of the progress report on ABE Building Construction as of September 30, 2001 to enable us to get information as well as the work percentage on said report needed for our monthly and annual report.

We expect the progress report tomorrow morning.

Sample Memorandum Letter

lettersa

February 7, 1979

Memorandum

To: The Chief, Electrical Engineering Section

Hereunder are the comments and suggestions of the undersigned on the design plans and specifications that your men prepared and which you submitted last week.

  1. The core is proposed to be made of ordinary transformer iron.  Would it not be better if we use high grade silicon steel?
  2. The size of the blower for cooling purposes seems to be inadequate for the computed losses of the machine.
  3. Instead of ordinary porcelain bushings, the condenser type may be better.  Please study the possibilities of using the latter type.

Considering the above may lead to a better design of our transformers.

Dennis Lucena
Chief Engineering Division

Interoffice Memorandum Sample – Power Interruption

lettersa

Date: August 24, 1980
To: Plant Superintendent
From: Roberto W. Lacaba, Commercial Superintendent
Subject: Meralco Power Lines

Mr. Franco Lagman, of the Domestic Airport, has informed me that the Kingston Power Company, in routing its lines, has brought the high-tension wires in a number of cases too close to our lines.

He also brings to my attention what he believes in an unsatisfactory splicing of our cable in the manhole at the point where our lines enter the ground.  He thinks that the covering tape may give way and interrupt service, and he is eager to preclude any such inconvenience to the airport.

Please investigate this matter at once ad let me know whether conditions are as they should be