Sample Congratulatory Letter

February 12, 2008

Mr. Ricky Barredo
Del Carmen Subd.
Orani, Bataan

Dear Mr. Barredo:

Permit me to congratulate you enthusiastically on your speech last night at the PICC on “New Thrust in Education”.  I traveled a considerable distance to be present, and the effort was well worth while.  We hear so many generalities of little value that your presentation was especially welcome and satisfying.  I am glad to hear that the speech is to appear in Express Week.

I wish I could be present in all your speeches.

Sincerely yours,

Merecel L. Navarro

Report Letter – Board Passers

March 22, 2011

Dr. Delfin O. Magpantay
University President

Thru: Dr. Mercedes G. Sanchez
Vice President for Academic Affairs

Dear Sir:

Greetings of peace and prosperity!

The Professional Regulation Commission (PRC) announces that 658 out of 1,220 passed the Mechanical Engineer Licensure Examinations given by the Board of Mechanical Engineering in Manila and Cebu this March 2011.

This is to inform your good office that the Mechanical Engineering Licensure Examinations held last March 19 and 20, 2011 has resulted to a national passing rate of 53.93%.  The BPSU performance rating this year is only 76.92% that is, out of 13 examinees composed of 13 repeaters, 10 passed the board examinations.

The examinee in Mapua Institute of Technology, Mindanao State University and Technological University of the Philippines are top 3 in the examination.

The following are the successful BPSU examinees:

1.    Adraneda, John Ardee P.
2.    Agustin, Regin Edward H.
3.    Bagaoisan, Paul Christian D.
4.    Bagtas, Aries Christopher D.
5.    Bugay, Norberto Jr. S.
6.    Clemente, Ryan Christopher F.
7.    Enrique, Ephraim T.
8.    Gatdula, Jonroe D.
9.    Medina, Gerald O.
10.    Nuestro, John Howell T.

Very truly yours,

Engr. Emerson M. Navarro
PSME Adviser

Sample Recommendation Letter

June 25, 1980

Dr. Leo Jhocson
Executive Vice President
National University
M.F. Jhocson, Sampaloc, Manila

Dear Dr. Jhocson:

I can sincerely recommend Ms. Nora Lim of 1123 G. Tuazon, Sampaloc, Manila who has applied for the position of an executive secretary in your institution.

During the three years that she was with me I found her work very neat, careful, and accurate.  In fact, I can truthfully say that she is one of the best secretaries I have employed.  She has a good knowledge of shorthand and typewriting, and an excellent general background, which make her all the more valuable for an executive position  She is enthusiastic about whatever tasks she is performing and is willing to devote as much time and energy as is necessary to have things done to perfection.

I think you will find Ms. Lim a valuable helper.  I myself am very sorry to lose her, but as she wised to enter a broader field, she gave up her position with me.

If I can supply any further information, I shall be glad to do so.

Very truly yours,

Eileen Fernandez
Personnel Manager

Apology and Adjustment Letter Sample

March 19, 1980

Mr. Nonato S. Villanueva
Chief, Purchasing Division
Bataan Brokerage Corporation
Ayala Avenue, Makati
Metro Manila

Dear Mr. Villanueva,

We would like to apologize for the trouble we have caused because of our mistake regarding your order last March 11, 1980.

Immediately upon receiving your letter,  I made the necessary adjustments.

I have instructed our Delivery Section Chief to pick up at your office the diodes and electrolytic capacitors and to replace them with the right ones.  Again, I would like to apologize for our mistake.

Very truly yours,

James Rogers
Sales Manager

Secretary Application Letter

April 25, 2008

G&T General Merchandise
Loyola Subd.
Pasig City

Dear Sir:

I was reading the advertisement in this morning’s Bulletin Today and I happened to see you advertisement for your need of a secretary.  Please consider me an applicant for the position.

During the past two years I have been with Migaru Enterprises, because our office was small, I performed many different duties.  This gave me excellent understanding of the routine of an office.  I can take shorthand, operate switchboard, type rapidly and accurately, act as receptionist, and write letters dealing with routine situations.

The enclosed personal record will give you complete details about my personal qualifications and references.

May I come in for an interview at your most convenient time?

Truly yours,

Espie Rowaldo

Application Letter – Control System Engineer

October 24, 2005

Mr. Marvin Paterson, Manager
Hewlett Packard
16399 W. Bernardo Drive
San Diego, CA 92717

Dear Mr. Paterson:

In March 2006, I will be graduating from the Technological University of the Philippines with a Bachelor’s Degree in Electrical Engineering. I am writing to explore the possibility of employment as a Control Systems Engineer at your San Diego facility.

Early in my coursework at TUP, I seriously began considering future employment with Hewlett Packard.  We use a number of your products in our laboratory work, and their design, precision and reliability are impressive.  More recently, however, I noted in a professional computing journal that you are undertaking a new project to apply microcomputers in automatic control systems.  Many of my electives were in the fields of control systems and computers, and I have worked for three summers in microcomputer applications.  I believe that I am well qualified to begin working on your new project; I know that it is directly related to my interests.

The enclosed resume details my educational background and experience.  I will be in the San Diego area on the first week of November and I could be available for any interview, if convenient.  In the meantime, if you need any further information, you may contact me at 816.277.2222.  I look forward to hearing from you soon.

Sincerely yours,

Francis Escudero

Sample Conditional Letter of Compliance

February 12, 2007

Mr. Reynaldo Ruiz
Blk.02 Lot 12 Magtanong Subd.
Abucay, Bataan

Dear Mr. Ruiz

We are calling your attention to the Power of Attorney you sent giving us the authority to encash the payment made through the promissory notes issued in your favor by Macky Corp.

Please be informed that before we can act on your request, it is necessary that you furnish us with the original copy of said notes.

Your reply at the soonest possible time will be appreciated.

Sincerely,

Shella  Romualdez

Hospitality Thank you Letter

October 28, 2006

Mrs. Jenny Castro
Lot 12 Blk 10 Richtown Sub.
San Fernando, Pampanga

Dear Mrs. Castro:

I am back home but the happy memories of your memories of your kind and warm hospitality will remain fresh in my mind forever and ever.

You were a great hostess and took so much pain to make me at ease.  I really appreciated your effort and generous hospitality.

I would also very much appreciate it if you could visit me sometime so that we can spend more of wonderful moments together.

Once again, thank you for contributing so much to the pleasure of my trip to Palawan.

Truly yours,

Mrs. Myrna Albelda

Sample Request Letter – Visitation

Date: October 18, 2011

To: Dr. Delfin O. Magpantay
University President
Bataan Peninsula State University

Thru: Dr. Mercedes Sanchez
VP for Academic Affairs

Dear Sir:

Good Day!

The licensure examination for ECE is scheduled October 29 – 30, 2011.  We have 80 ECE graduates who are preparing for the said examination.  In relation with this, we would like to take a visit to our graduates on October 25, 2011 to check their status and hope that our visit will make them feel that the support of the University doesn’t end at graduation. This visit will also update the Department of Electronics Engineering in the current trend of the board exam questions.

We humbly ask your good office for support on the expenses that we will be incurring.

Attached are the list of faculty who will visit the examinees and the projected expense for your approval.

Thank you for your continuous support.

Respectfully yours,

Engr. Rodrigo C. Munoz Jr.
Dean – CEA

Engr. Angelo N. Rodriguez
CEA – Instructor

Request Letter for Re-encoding of Final Grade

May 14, 2013

Dr. Teresita R. Castillo
Vice President
Bataan Peninsula State University
Main Campus, City of Balanga, Bataan

Dear Madam:

This is to request on the above subject in compliance on your instruction given last May 6, 2013 as agreed upon to revise the grade submitted before by the undersigned to appear the true midterm grade on the midterm re-examination given by the undersigned.

Attached is the revised Final grade of both subject, Safety Engineering and Industrial Lubrication on the two sections ME – VA and ME – VB.

Your kindhearted approval on this request is highly appreciated.

Thank you and God bless.

Very Respectfully yours,

Engr. Desiderio V. Pepito, PME