Author: lettersa

Sample Circular Letter

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Circular No. 06, SY 2013-2014
From the Office of the Principal

Dear Parents/Guardians,

Greetings of Peace!

Below are the respective 2nd Quarterly Exam schedules of your Student(s):

Nov. 12
Computer Education
Science and Health
English
Filipino
Mother Tongue

Nov. 13
Mathematics
Character Education
Reading
Aralin Panlipunan
MAPEH

Furthermore, we would like to remind you that your Student(s) shall not be allowed to take the exams unless he/she/they is/are “in complete prescribe uniform and proper haircut – for male Students”.
In addition we would like to remind of the important dates  this month of November, below:

Effective Nov. 23, 2013, all succeeding distribution of Report Cards will be done during PTCs to give ample time for Parents/Guardians to have a conference with the respective subject teachers/homeroom advisers of their Students, I am therefore, encouraging all Parents/Guardians to make PTC as the occasion to show your SUPPORT, INTEREST, and CONCERN to your Student(s) educational endeavors and more importantly discuss the progress and find solutions to academic or behavioral problem with your Student(s) subject teachers/homeroom adviser.

Please be advised accordingly.

Very truly yours,

Mr. Martin C. Sagolili
Principal

Source: Kalayaan College

Sample Office Memo

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Office Memo. # 10,s.2001

September 29, 2001

Assessment of the Intramurals 2001

To: Mr. Edwin Guevarra – Chairman of Student Affairs
Mr. William Martinez – Sports Coordinator
Ms. Lilian Manansala – CAB Adviser

You are all requested to attend the meeting this coming October 1, 2001 at the CAB Office at 2:00 pm.

Agenda:

  1. Evaluation of the recently held Intramurals
  2. Christmas Celebration and 30th Anniversary Celebration

Your attendance counts a lot so please do come.

Melinda D. Tampipi, Ph. D.
Director of Student Affairs

Absent Excuse Letter

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April 23, 2001

Dr. Manuel L. Tiu
Dean
Science Department

Dear Dr. Tiu:

This letter is written to serve as an excuse letter. I was not being able to go on work since my daughter has terrible fever and stomachache. The doctor said she is suffering typhoid fever.

I will be absent today, April 23, 2001 and a day after tomorrow to help my wife assist in taking care of our daughter.

I hope for your kind consideration.

Sincerely yours,

Reynaldo D. Maloles

Return Book Request Letter

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April 20, 2001

Rosemary L. Tampipi
Sta. Rosa, Pilar, Bataan

Dear Ms. Tampipi:

Good day!

I check our records and found out that your books borrowed are long overdue.  I would like to request you to return these books as soon as possible to avoid penalty.

Our librarian already calls you but you don’t respond.  I hope for your cooperation regarding this matter.

Very truly yours,

Julieta D. Manalili
Head Librarian

Relocation of Electrical Post Request Letter

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October 12, 2003

Engr. Loreto A. Marcelino
General Manager – PENELCO
Balanga City, Bataan

Dear Engr. Marcelino:

Good day!

I would like to request your good office to relocate one of our electrical wooden post at least one (1) meters to the right from its original position.  This wooden post is an obstruction in our garage gate.

I hope that my request will be granted as soon as possible to avoid inconveniences.

Thank you very much for your prompt action regarding this matter.

Very truly yours,

Richard Yap

Claim Cheque Authorization Letter

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December 18, 2004

Mr. Mhel Ocampo
DPEJ Agency
Malate, Makati

Dear Mr. Ocampo:

I am writing to give my authorization to my sister, Yolanda L. Navarro, to claim my cheque amounting to Php 5,000 as my last salary to your agency.

I was not being able to claim my cheque personally since I already working in Canada.  My sister will present my identification card which serve as your verification.

Also, Ms. Navarro will bring her two identification cards for your further reference. I hope for your kind consideration regarding this matter.

Thank you very much.

Sincerely yours,

Sign
Mr. Joaquin Ranch

Answer to Complaint Letter

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September 17, 2001

Mrs. Cooleen Santiago
SWA Enterprise
Caloocan City

Dear Mrs. Santiago:

We already check this morning upon receiving your letter of September 16 that you were unable to locate the 25 pcs. of ABE4785 blouses on invoice no. 41785.

Based on our records, these blouses are included in the shipment. I would like to ask for your cooperation in making further investigation regarding this matter if they were overlooked when the shipment was checked.

We marked each item on the invoice before putting on the package that’s why we assure that our shipment is complete. Kindly make also a further investigation and let us know your findings?

Sincerely yours,

Gloria D. Santos

Payment Plan Hardship Letter

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September 10, 2005

Mr. Rolando L. Mendoza
Account Manager
Camella Homes Inc.
Balanga City, Bataan

RE: Payment Plan Request for Account No. 54288

Dear Mr. Mendoza:

I would like inform you of my recent financial hardship.  The above reference account is past due already.

My parents have been undergoing medical treatment and I am the one who is in charge in all expenses in terms of their medicines that’s why we are now spending an additional amount of Php12,000 per month that we did not anticipate.

In this regard, I would like to request to your good office a payment plan program that would allow me to have lower payments until I can resume normal payments.

Attached herewith is my supporting document that supports my financial difficulty this time.

Thank you for your time. I hope to hear from you soon.

Sincerely,

(sign)
Mikel D. Pascual

Educational Tour survey Letter

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Dear Parents/Guardians:

Greetings!

On February 10, 2005 the ABE Prep, Elem, and HS Departments are planning to go on Educational Tour in Manila, (where Philippine Air Base, Mall of Asia, Planetarium, Manila Ocean Park, and Enchanted Kingdom  are located). The estimated amount that each participant has to contribute for the field trip is Php 1500 (for bus fare and entrance fees).

In lieu with the above plan, we are conducting a survey to determine as to whether or NOT you will allow your son/daughter to join the said educational tour.  Please indicate your concurrence/non-concurrence to this planned activity on the attached survey forms.

We need your candid reply to this survey as soon as possible.  The data we can get from this appraisal will hasten our decision to push through or cancel the planned activity.

Your favorable response on this matter is highly appreciated.

Yours truly,

Elena M. Rodriguez
School Principal

Christmas Party Solicitation Sample Letter

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December 1, 2007

Ms. Donna L. Cruz
Donna’s Merchandise
Mariveles, Bataan

Dear Ms. Cruz:

Greetings from Lita’s Gift Shop!

Christmas season is coming. It brings joy and happiness to the hearts of every people.  It reminds us of the birth of our Lord Jesus Christ and it is a season of giving, sharing and forgiving. Lita Gift’s Shop will celebrate their Christmas Party this coming December 21, 2007.

In this regard, as our major supplier, we would like to solicit any cash or raffle prizes for our Christmas Party. I am sure that this event will be memorable because of our kind and generous supplier.

We will be thankful for any amount or raffle prizes you could share with our Christmas Party.

Thank you and more power!

Sincerely yours,

Estelita M. Navarro
Proprietress