Order Letter Example

April 27, 2005

Ms. Susan D. Rueda
Purchasing Head
Tenejero, Balanga City

Dear Ms. Rueda:

Good day!

As per our dialogues on April 25, 2005, we are pleased to place an order for 40 Lee jeans on the following terms and conditions:

  • The cost of each jeans will be Php1250/piece (exclude tax)
  • Damage items in transit are not the responsibility of our company
  • Delivery will be done within 4-6 days from the order date
  • If the order is not delivered as per the above terms and conditions, the order stands cancelled and money can back 100%

We shall appreciate your shipping that items as soon as possible to our office in Paranaque.  Payment will be made with transfer banking to your account on May 15, 2005.

Hoping to have a good business relationship with you.

Sincerely yours,

Maricar L. Reyes

Attendance Memo for National Student Conference

Attendance to the PSME 2nd National Student Conference

To: BSME Third Year Students, Fourth Year Students and Fifth Year Students

Through: Vice President for Academic Affairs, Dean, College of Engineering and Architecture

From: University President

The Philippine Society of Mechanical Engineers shall conduct on October 23-24, 2012 the Second National Student Conference.  With the theme Mechanical Engineering Students: Moving Forward Towards Global Competitiveness, the event shall be held at the SMX Convention Center, Mall of Asia, Pasay City.

In view of the foregoing, be advised that you shall attend the said conference in your capacity as members of the association.  Kindly secure the necessary permits and accomplished the required waivers prior to attendance to the event.

For your information and guidance.

Dr. Delfin Pascula
University President

Rating Report Letter

June 02, 2012

Ms.  Juliana M. Navarro
Manager
Petron Bataan Refinery
Limay, Bataan

Dear Ms. Navarro:

Greetings of Peace and Solidarity from Pillar State University!

We would like to submit the report of ratings of the ten (10) scholars under Petron Bataan Refinery Scholarship Program for the Second Semester of A.Y. 2011-2012.  We are very happy to inform you that all your three (3)  senior scholars graduated CUM LAUDE last April 10, 2012.  These scholars together with their parents were very thankful for all the support you extended them.  Now that they are taking review classes for their licensure examination, they are exerting their best to be worthy of your assistance.  Moreover, most of the scholars in the lower years maintained their commendable performance in their respective courses, Mr. Juan dela Cruz leads them with a weighted average of 1.50.

Meanwhile, we regret to inform you that Mr. Joaquin Manansala, the remaining scholar in the third year BS Electrical Engineering failed to meet the standards of your scholarship program.  He got two (2) incomplete grades in his major subjects and lower grades in the other subjects.  We would also like to consult you if you will get another batch of scholars for the incoming third year of the BS Electrical Engineering and BS Mechanical Engineering program.  In case you would, we will send you immediately our list of recommendees for the A.Y. 2012-2013.
Thank you so much for your continuous support to our students and to the University as well.

God bless and more power!

Very truly yours,

CECILIA ZABALA
Director, Student Services

Acknowledgement for Memorandum of Agreement

REPUBLIC OF THE PHILIPPINES )
MAKATI CITY ) S.S.

 

BEFORE ME, a notary for and in the city of Makati on this 12th of June 2007 personally appeared the following persons:

Name
Dr. Delfin A. Pascual with CTC. No. of 2157465 Issued at Zamboanga City on January 13, 2007
Mr. Rolando Mercado with CTC No. of 4258971 issued at Makati City on January 15, 2007

Known to me to be the same persons who executed the foregoing Memorandum of Agreement, and acknowledged to me that the same is their free act and deed and of the corporation they represent.

This instrument is a Agreement consisting of six (6) pages including this page where the acknowledgement is written.  Each page of this instrument has been signed by the Parties, as well as their instrumental witnesses, and is sealed with my notarial seal.

WITNESS MY HAND AND SEAL, on the day and at the place first above written.
Doc No. _____
Page No. ____
Book No. _____
Series of 2007

ATTY. TONYPET RODRIGO
Notary Public

Scholars Rating Report Letter

June 2, 2002

Mr. Ricky L. Refuerso
Manager
Administrator Department
Petron Bataan Refinery
Limay, Bataan

Dear Mr. Refuerso:

Warm Greetings from Pillar State University!

This is to submit the report of ratings of the twelve (12) grantees of Petron Bataan Refinery for the second semester of A.Y. 2000-2001.  We are very happy to inform you that all of them maintained their good performance in their respective courses.  Mr. Rudy dela Rosa and Mr. Edgar Manrique, both BS in Mechanical Engineering, graduated last April 7, 2002.

In their behalf we really thank you for helping them fulfill their hopes and dreams of becoming professionals.  They are now preparing for their licensure examination in Mechanical Engineering and hoping that they may be able to maintain the good prestige that the first batch of your scholars had left.  Also attached is they enrollment expenses of the incumbent scholars for the first semester of A.Y. 2000-2001.

We will send you the list of our top scholarship applicants from the College of Engineering as soon as we finish our screening of scholarship applicants.  Thank you so much for your continuous generosity to our students and to the University as well.

God Bless and More Power!

Very truly yours,

LOLITA D. SANTANA
Director, Student Services

Sample Co-Indemnitor’s Statement

 

I, Rowena L. dela Rosa,  of legal age, Filipino citizen and with address at Toyo, Balanga, Bataan  hereby agree to be the co-indemnitor of Melinda Bright of Charter Insurance Corporation “PCIC” in the amount of Php 300,000 in favor of Nissan Car model 2012.  As such, I agree to sign and be bound by the terms and conditions of the Indemnity Agreement which is one of the documents I am required to sign.  I understand and agree that I will be the co-indemnitor of the above-stated bond principal for any and all other bonds that it may subsequently secure for PCIC.

In relation, I hereby authorize PCIC to obtain such informationto verify any statement made hereunder and agree that this document shall remain its property whether or not the bond is granted.  Any and all information provided hereunder is given freely and voluntarily.

I hereby confirm that the above information is true and correct.

(sign)
Rowena L. dela Rosa
Printed Name and Signature

Cheque Acknowledgment Letter

May 16, 2011

Mr. Juan de Lara
President and Managing Director
TOTAL (Philippines) Corporation

Thru: Ms. Rosario L. Tampipi
Manager for Corporate Communications

Sir:

Greetings of peace and gratitude from Pillar State University!

We would like to acknowledge the check with reference no. 485164789 in the amount of Php358,856.00 which is intended for the tuition fee and allowance of fifteen (15) scholars under Total (Philippines) Corporation for the first and second semester of A.Y. 2010-2011.  We also attached the report of ratings of your scholars for the second semester, A.Y. 2010-2011 and their report of enrollment expenses for the incoming First Semester of A.Y. 2011-2012.

Thank you so much for your continuous support to our students and to the University as well.

Very truly yours,

DELFIN PASCUAL, Ed.D.
University President

Memorandum of Agreement

 Memorandum of Agreement for On-Job- Training
KNOW ALL MEN BY THESE PRESENTS:

This memorandum of Agreement is entered into and executed by and between:
The PILLAR STATE UNIVERSITY herein referred to as the PSU, a chartered state university represented by its President Dr. Ronald Malibiran, a duly authorized for the purpose with principal address at Zamboanga City.

And

The LIQUIGAZ PHILIPPINES CORPORATION hereinafter referred to as the LPC, a private company duly organized and existing under the Philippine Law, represented by its President, Mr. Delfin Pascual, duly authorized for the purpose with principal address at 4th floor Senora Bldg. Ayala, Makati City.

WITNESSETH THAT:

WHEREAS, PSU accepts the role in representing its students through its President, with the LPC providing for the training as well as upgrading the safety attitude, knowledge and proficiency of the students in welding, electrical electronics and mechanical technology:

WHEREAS, LPC accepts responsibility to train and upgrade the safety attitude, knowledge and skills and proficiency of the students coursed through PSU through an on-the-job training at LPC:

NOW, THEREFORE, for and in consideration of the foregoing premises, the parties hereto agree as follows:

  1.  That PSU and LPC shall coordinate their efforts to develop the skills, knowledge and attitude of the student-trainees through their on the job training;
  2. That PSU shall provide the student-trainees the needed occupation related theoretical instructions before hands-on training;
  3. That LPC shall equip the student-trainees the necessary practical or hands-on training inside the work premises;
  4. That the student-trainees agree to cooperate with both the PSU and LPC for the purpose of acquiring and develop proficiency in terminal maintenance and operations.
  5.  That the students agree to attend diligently and faithfully the training duration under the following terms and conditions:

 

  •  Training duration – three (3) months for (DET) Diploma of Engineering Technology Course
  • Training hours – 540 hours
  • Start of Training – May vary but usually commence on November of every year
  • End of Training – Upon completion of required training hours
  • Training duration – Summertime
  • Training hours – 300 hours
  • Start of Training – May vary but usually commence on November of every year
  • End of Training – Upon completion of required training hours

6.    That the student-trainees will follow the suggested schedule, i.e., 8:00 am to 5:00 pm or whatever is appropriate for both the student-trainees and the company;

7.    That a student-trainees’ log book shall be maintained by the student-trainees wherein they will record their daily attendance and accomplishment for the day during the in-plant training;

8.    That LPC shall pay for the training allowance of the student-trainees which shall be seventy-five (75) percent of the applicable minimum wage or base of Php 270 plus E-cola of Php 90.00 per day spent while in in-plant training.  The training allowance shall be remitted by LPC directly to the student-trainees every 15 days of training;

9.    That LPC shall enroll the student-trainees under its group insurance policy during the duration of the training and pay the corresponding insurance premiums;

10.    That during the period of training, any student-trainee/s covered by this Agreement may be terminated by serving written notice at least seven (7) working days, or as maybe applicable, before the actual date of termination stating the reason thereof;

11.    That any party to this Agreement may terminate any student-trainee/s for the following valid causes:

  • Habitual absenteeism
  • Willful disobedience of company rules or insubordination to lawful order of a superior
  • Poor physical condition, permanent disability or prolonged illness which incapacities the student-trainees from working
  • Theft or malicious destruction of company property and/or equipment
  • Poor efficiency of performance for a prolonged period despite warnings given to the student-trainees
  • Engaging in violence or other forms of gross misconduct inside the company’s premises

–    Lack of interest in performance of assigned duties
–    Absent without leave (AWOL) from work for three (3) consecutive working days with no justifiable reason/s

Problems that occurred shall be investigated first by LPC’s Safety and Quality System Officer and shall be reported to PSU through its Placement Coordinator. Termination of the student-trainee/s shall be approved by both parties;

12.    That upon satisfactory completion of the required training hours. LPC is obliged to issue a “Certificate of Training” to student-trainees;

13.    That student-trainee/s may be absorbed by LPC as its regular employee, after his/her completion of the trainings hours required to finish his/her course/s;

14.    That the rules and regulations of PSU and LPC shall be observed as part of the terms and conditions of this Agreement;

This agreement shall take effect and commence upon signing of both parties and after the confirmation of the PCU Board of Regents and shall remain in focus unless terminated by any party with at least one (1) month notice.

IN WITHNESS WHEREOF, the parties hereto affixed their signatures on  28th day of March, 2008 at  Zamboanga City, Philippines

MR. RONALD MALIBIRAN. Ed. D.
University President
Pillar State University

MR. DELFIN PASCUAL
President
Liquigaz Philippines Corp.

Signed in the presence of:

JC MER BAVARRO, Ph.D.
Placement Officer
Pillar State University

SAMUEL DIUCO
Senior Terminal Manager
Liquigaz Philippines Corp.

Approve Recommendation Letter

January 19, 2008

Ms. Rosemarie D. Tampipi
Director, Student Services
Office of the Guidance and Admission
Pilar State University

Dear Ms. Perdio:

Thank you for giving us an update on the grades of our twelve scholars under the Total (Philippines) Corporation Scholarship Program.

We are pleased to know that most of them performed well for the first semester of SY 2008-2009.  However, we regret to learn that another scholar, Mr. Juan Manansala, failed to meet the requirements of the program and will have to be dropped from the roster of scholars.

In this regard, we would like to approve your recommendation that Mr. Aron Villaflor replace the slot of Mr. Manansala.  However, effective next school year, we will no longer fill in the slots of the scholars who will fail to comply with their academic requirements.  We look forward to the successful completion of the program by all our scholars.

Thank you and best regards.

Very truly yours,

Chichay Pascual

Scholarship Report Letter

June 01, 2003

Dr.  Maureen Zabala
University President
Weslayan University

Dear Dr. Zabala:

We are pleased to inform you of our continued support to the education of our twelve (12) scholars under the two-year Computer Science Course Program for school year 2003-2004.

1.    Maya dela Rosa
2.    Catrina Tampipi
3.    Joaquin Manansala
4.    Ronald Rodriguez
5.    Carlo Medina
6.    Analyn Aquino
7.    Juan dela Cruz
8.    Kael Regalado
9.    Samuel Diuco
10.    Eslita Avila
11.    Juanito Ceazar
12.    Mary Grace Sahilan

Our donation shall apart from the terms of the Memorandum of Agreement date 3 May 2007, be subject to the following terms and conditions.

  1. TOTAL shall transfer the amount of Php 350,000 to Weslayan University.
  2. Weslayan University (WU)  shall submit a quarterly report of the scholars’ training progress to TOTAL.
  3. WU to submit a financial report after each semester regarding the disbursement of funds (such as submission of the official receipt, summary of disbursement, etc.) in accordance with generally accepted accounting principles; and

4.    Other terms, remedies and conditions under the Memorandum of Agreement dated May 3,2003, apart from those available under the law, shall remain in force and full effect.

Should you be agreeable to the above terms and conditions, please signify your conformity by signing on the space provided.

Thank you and best regards.

Sincerely yours,

Loiuse Herrera
President and Managing Director