Author: lettersa

Salary Authorization Letter

lettersa

April 7, 2012

Ms. Lilia Lopes
Disbursing Officer
Pilar State University

Dear Ms. Lopes:

This is to authorize my brother in law, Boyet Cruz, to get my salary from a period of March 15 – March 30, 2012. Mr. Cruz will bring his identification card for your verification.

The authorization was given due to Engr. Edward Castro is on Official Business at Oriental, Mindoro.

I hope for your kind consideration on this matter.

Thank you and God bless.

Very truly yours,

Engr. Edward Castro
Instructor III

 

Canteen Improvement Recommendation Letter

lettersa

June 20, 1998

Dr. Ronald Valencia
University President
Pilar State University

Dear Dr. Valencia:

An inspection visit at the university at the ABC University was conducted by Dr. Juan Vergara, Medical Officer II and Ms. Olivia Cortes, Nurse I, last June 15, 1998, and during such visit, it has been observed that although some of the recommendations given by the team last year were heeded and implemented, there are still rooms for improvement at the canteen, to wit:

  • The Comfort Room (CR) must be provided with a roof or a top enclosure of any kind, plus an exhaust fan, to prevent the emission of odor, especially at the dining area of the canteen;
  • Empty bottles and boxes should be discarded at once, while stocks, especially food stuff, must be stored in a place which is out of sight of canteen customers;
  • Construction of shelves and cabinets for kitchen utensils, such as casseroles, cooking pans and other cooking equipments;
  • Weekly general cleaning; and
  • The kitchen should likewise be provided with an exhaust fan
  • Uncooked fish balls, quekiam, and the like must be placed in plastic wares with cover;
  • The kitchen must be provided with an adequate storage area with shelves and cabinets; and
  • Installation and construction of tiles at the floor area for sanitary and aesthetic effects

Our main concern is the upliftment of the health and sanitary conditions at the university in order to prevent the occurrence of diseases among students and other users of the canteen, so the immediate implementation and compliance with the above measures are hereby recommended.

Sincerely yours,

Dr. Juan Vergara
Medical Officer II

Residual Spraying Inform Letter

lettersa

May 10, 2000

Pilar State University
Zamboanga City

Dear Faculties, Employees and Student:

The PSU Medical Services Department has made it an annual practice to conduct residual spraying activities to safeguard the faculty, employees, and students from the diseases transmitted by mosquitoes.

In preparation for the opening of classes come First Semester AY 2000-2001, residual spraying of all classrooms, offices, workshops, grounds and facilities shall be conducted in your respective campuses on May 16, 2000.

Work, classes or other activities that coincide with the residual spraying activity in your campus should be cancelled.

For your information, guidance and compliance.

Very truly yours,

Rustom Cruz
College President

Overtime Request Letter

lettersa

October 29, 2005

Federico  dela Cruz
University President
Pilar State University

Dear Mr. dela Cruz:

The exigency of the service so requires that I request for the overtime services of eight (8) Utility Men on Saturday, November 5, 2005, to perform services at the PSU campus:
–    General cleaning for the comfort rooms;
–    Cleaning of two (2) water tanks, trash cans and drums; and
–    Cleaning of drinking stations

I am constrained to schedule the work on Saturday so as not to cut the supply of water when classes and offices are open.
Hoping that this request will merit your kind approval.

Very truly yours,
Maricon Sinagtala
College Nurse

Overtime Request Letter

October 29, 2005

Federico  dela Cruz

University President

Pilar State University

Dear Mr. dela Cruz:

The exigency of the service so requires that I request for the overtime services of eight (8) Utility Men on Saturday, November 5, 2005, to perform services at the PSU campus:

–          General cleaning for the comfort rooms;

–          Cleaning of two (2) water tanks, trash cans and drums; and

–          Cleaning of drinking stations

I am constrained to schedule the work on Saturday so as not to cut the supply of water when classes and offices are open.

Hoping that this request will merit your kind approval.

Very truly yours,

Maricon Sinagtala

College Nurse

Special Report Letter

lettersa

September 15, 2001

Ms.Chelo May Agbu
Director of Administrative Services
Pilar State University

Dear Ms. Agbu:

The subject of this report are the five (5) comfort rooms at the PSU Campus, three for the male campus populace and two for the female users.
Of the five comfort rooms, only one has presentable tile walls and toilet bowls.  The rest have walls, toilet bowls and lavatories which could be best described as far from being sanitary, despite serious efforts to thoroughly clean and sanitize them.

All rooms have age-old floor tiles which would easily discourage users from entering the rooms.  No amount of effort and tile cleaners could make them look clean and tidy because of the water masks and other stains which have permanently defaced the floorings.

The doors of the individual cubicles at the female comfort rooms are now damaged – such that female users feel very much unsecured while urinating or doing their thing while inside the cubicle.

The sad state of our comfort rooms at PSU Campus brings disgrace to the good image of our campus which are trying to maintain. It could also cause urinary and kidney diseases to our campus populace who would rather defer their urge to urinate whenever they see the unsanitary appearance of the urinals and toilet bowls at the comfort rooms.

Pictures are hereby enclosed to give us a concrete view of the subject of this report.

Sincerely yours,
Joanna delos Reyes
College Nurse

Utility Men Request Letter

lettersa

June 5, 1996

Ms. Maricon dela Rosa
HR Department
PSU Campus

Dear Ms. Dela Rosa:

Good day!

The general cleaning of water tanks, comfort rooms, trash cans and drums at the PSU campus is scheduled on Friday, June 8, 1996.
In connection with this, may I request your good office to assign the following utility men n cleaning the three (3) water tanks:

  1. Reynaldo Tanao
  2. Ronnel delos Reyes
  3. Michael Salas
  4. Norman Manansala

Hoping that this request will merit your kind approval.
Very truly yours,

Rowena M. Santos

Sample Notice Letter

lettersa

April 25, 2003

Mr. Juan Delgado
Santis Subdivision
Abucay, Bataan

Dear Mr. Delgado:

Good day!

We have noticed that you need assistance in managing your account.   Please call us at 02-8235516 so that we can work with you in resolving this matter so you can continue to enjoy uninterrupted service.

Our teams are willing to locate you to be of service anytime.

Thanks for your usual understanding.

Sincerely yours,
Michelle dela Fuente
Managing Director

Price Quotation Letter

lettersa

April 29, 2012

Mr. Regie Cheng
J-V-C Trading Store
Mabatang, Abucay, Bataan

Dear Mr. Cheng:

We would like to submit our price quotation regarding the repainting and installation of light fixtures on your store.

–    Repainting of the store  – Php 40,000
–    Installation of light fixtures – Php. 50,000

The above work will take up 10 days to finish.  Fifty percent (50%) will be collected upon acceptance of this offer and the remaining fifty percent (50%) upon completion. There will be also one (1) year warranty for painting.

Once again, thank you for the opportunity to quote and we hope to be of service.

Sincerely yours,

JCmer Navarro

Letter of Transmittal

lettersa

November 18, 1992

Professor John C. Doe
Department of English
University of Texas
Austin 12, Texas

Dear Professor Doe:

The accompanying report entitled “Joistile-Concrete Beams” is submitted in accordance with your instructions of October 10.

The primary purpose of the report is to present information about joistile-concrete beams for use in floor and roof construction.  An effort has been made to cover the subject thoroughly, including the development of joistile, its use and application in beams, investigations and tests of both joistile and joistile-concrete beams, and general specifications for the construction of tile-concrete beams and floor slabs.  The section on investigations and tests is limited to the most important and pertinent tests and results.

I wish to acknowledge the information and assistance given me by Mr. James Wood of the Greek Key Ceramics Association.

I sincerely hope that this report will meet with your approval.

Respectfully yours,

Edward Donaldson

“A sample transmittal letter taken from Technical Writing  Revised Edition by Mills and Walter”

Complaint Letter Sample

lettersa

January 12, 2004

Dear Mr. Reyes:

Good day!

Last week, I order 50 pcs. of pin lights with an order no. 4581 and your invoice no. 35684 and the shipment was arrived yesterday.

The items are unsatisfactory since the color had faded and the materials are of inferior quality.  Some of them also have defects that are broken. I am returning the said items by express and shall expect to receive the right product at the earliest possible time.

Sincerely yours,

Rosalie Villanueva