Sample Contract Letter – Appointment / Service Contract

June 03, 1998

Engr. Roland Cruz
Capitol Hills
Balanga City, Bataan

You are hereby hired and appointed as part-time lecturer of the Far College University (FCU), Balanga City, Bataan effective June 05, 1998.  You are to receive Three Hundred Fifty Pesos (Php 350.00) per hour.  Your employment status is contractual and co-terminus with the assigned course.

It is understood that as a part-time lecturer hired by FCU, you are bound by the following classes:

1.    That you are to conduct the training for the specified course below:

Class Code:  DISMATH 241
Course: Discrete Mathematics
Days/Time: Tue., Thur., 5:00 to 9:00 pm
No. of Hours: 46 hours

2.    Your final salary will be released 10 days after the end of class upon submission of all the requirements mentioned in item no. 3.

3.    That you are to submit (a) Summary of grades, (b) Accomplishment class cards, (c) Coursework (Test and Assignments), and (d) Documents supporting the accomplishment of students.

4.    That all materials are confidential and not be brought out to the vicinity of the Center and should remain in the custody of the Academics Head.  That these materials are to be checked/processed within the confines of the center.  The Academic Head shall assign or provide the necessary personnel, equipment or materials for the part-time lecturer to accomplish the said documents.  Failure to submit the said requirements on time would forfeit the remuneration mentioned on this contract.

5.    It is understood that employment may be terminated within the period cited for the following reasons: (a) Unsatisfactory or below standard work performance; (b) Violation of existing company policies, rules and regulations, and (c) Reduction in workload.

6.    That you are required of finish the entire total number of hours of the training course as stipulated on your contract/appointment.  Should in any event you cannot complete the remaining part of the training period and to avoid any breach of contract on your part, you are required to submit letter of intent to the Academic Head at least two (2) weeks before the actual date you wanted to end your service, for FCU reserves the right to not grant your request for an end-of-service and you are required to continue with the remaining hours of the said training.

7.    Should in any event with the exception of force majure (“Acts of God”) you cannot fulfill your obligation, it shall be construed as a breach of contract on your part and FCU reserves the right to suspend stop and/or forfeit payment of hours already rendered by you.  This breach of contract is defined in the Philippine Civil Code and thus will be subjected to court of law in the city where the center resides.  Whatever expense incurred by FCU in such litigation shall be shouldered by you.

Finally, it is understood that his contract shall remain in full force and effect only during the period herein indicated.


Rosaline Mercado
HR Manager
Date: ______________

Engr. Roland Cruz
Part time Lecturer
Date: ______________

Wrong Item Adjustment Letter

August 13, 2004

Mrs. Elizabeth Villegas
Orion, Bataan

Dear Mrs. Villegas,

We are very sorry for the inconvenience we brought to you for delivering the wrong item.  We admit that it is our mistake, that’s why as our peace offering for you to change the wrong impression on us; we will give you a one-week accommodation here in our hotel for free.

For the past 5 years of service, it is the first time an awful incident such as this happened thus, we are very thankful to hear from you.  We assure you that this will never happen again.

We hope that this proposal will completely satisfy you.

Thank you.

Sincerely yours,

Ronald Cruz

Application Letter – Mechanical Engineer

June 15, 2001

AVC Engineering Firm
HR Department
Ayala, Makati City

Dear Sir:

Through a newspaper advertisement found at the Classified Ads of the Manila Bulletin dated June 12, 2001, I learned that you are in need of a licensed BS Mechanical Engineering graduate.

I am a B.S. Mechanical Engineering graduate of Far Eastern University.  I finished my degree last March 25, 2001.  After my graduation, I reviewed for my board exams, passed it and obtained my license last May 5, 2001.

I am very much willing to submit myself an interview anytime.

Favorable action towards my application will be highly appreciated.

Sincerely yours,

Christian Egan Navarro

Sample Acceptance Letter – Invitation

April 21, 2009

Engr. Rhey Carreon
Orani, Bataan

Dear Engr. Carreon:

I am pleased to accept your invitation to speak during your Seminar on Instrumentation and Controls on May 21, 2009 at 3:00 p.m.

“Temperature Measurement” is an interesting topic.  I shall discuss it for three hours.

I am looking forward to meet you and the members of your group.

Sincerely yours,

Engr. Emerson Munoz

Claim Check Authorization Letter Sample

October 19, 2001

Ms. Annaliza Mantes
Accounting Manager
ADB Group of Companies
Ayala Height, Quezon City

Dear Ms. Mantes:

This letter authorize my wife, Josephine del Rosario to claim my check amounting to Fifteen Thousand Pesos (Php 15,000.00) issued by your good office on my behalf.  The bearer is presenting her ID for identification purposes.

Thank you very much.

Sincerely yours,

Michael Corpus

Sample Authorization Letter – Proceeds of Loan

June 11, 1987

To Whom It May Concern:

I hereby authorize, William Hernandez of Land Bank of the Philippines, to inquire my status and receive proceeds of loan.  He presents two (2) identification cards for further reference.

Thank you very much.

Signature over printed name

Sample Order Letter – Sony Cyber Shot

April 12, 2001

Roda Marketing Inc.
Makati City

Dear Sir/Madam:

Please send me through DHL Express one unit of Sony Cyber-Shot DSC-H20.

Enclosed is a check amounting to twelve thousand pesos (Php 12,000.00) as full payment of the unit plus parcel charge.

Thank you.

Sincerely yours,

Lorraine Villanueva

Sample Office Memorandum

September 30, 2003

To: All Supervisor
Personnel Staff
Department Secretaries

From: Mr. Henry Sy, President

Subject: Seminar-Workshop on Technical Writing

Staff development is one of the major concerns of this company.

To this effect, you are requested to attend the aforementioned training to be sponsored by the English Department of Kapatiran Foundation on October 15 and 16 at the AVR.

Registration is free, hence, everybody is enjoined to participate.

Application Letter – Summer Job

May 12, 2004

Tagle Builders
Balanga City, Bataan

Dear Sir/Madam:

Through Engr. Eddie dela Riva who works for your construction firm, I learned that you are hiring a number of additional college students for summer work.  I would like to apply for a job as general construction worker.

I am 18 years old, 5 feet and 11 inches tall and weigh 160 pounds.  I am in excellent health and am able to do strenuous physical work.  In high school, I was a member of our school’ basketball team.  As a sophomore civil engineering student at Bataan Heroes Memorial College, I want to get as much experience in construction work so as to prepare me for my future profession.

I understand that your company specializes in the construction of apartment buildings.  Since apartment design has been particularly appealing to me, I am very much interested to work for your company.  May I come for an interview at your earliest convenience?

I will be looking forward to hearing from you.

Thank you very much.

Very truly yours,

Garry Estrada

Sample Decline Letter – Lecturer on Seminar Workshop

June 15, 1997

Dear Engr. Robles

Thank you for inviting me as one of the lecturers to discuss on “Protective Coating” in your seminar-workshop on July 12.

I regret to decline this opportunity because of an unavoidable prior commitment.  Nevertheless, I attached a summary of my lecture which could be distributed to the participants as supplementary information.

I hope I could be a service to your company some other time.


Engr. Gerald Rodriguez

Encl.: Summary of a lecture