Sample Order Letter – Sony Cyber Shot

April 12, 2001

Roda Marketing Inc.
Makati City

Dear Sir/Madam:

Please send me through DHL Express one unit of Sony Cyber-Shot DSC-H20.

Enclosed is a check amounting to twelve thousand pesos (Php 12,000.00) as full payment of the unit plus parcel charge.

Thank you.

Sincerely yours,

Lorraine Villanueva

Sample Office Memorandum

September 30, 2003

To: All Supervisor
Personnel Staff
Department Secretaries

From: Mr. Henry Sy, President

Subject: Seminar-Workshop on Technical Writing

Staff development is one of the major concerns of this company.

To this effect, you are requested to attend the aforementioned training to be sponsored by the English Department of Kapatiran Foundation on October 15 and 16 at the AVR.

Registration is free, hence, everybody is enjoined to participate.

Application Letter – Summer Job

May 12, 2004

Tagle Builders
Balanga City, Bataan

Dear Sir/Madam:

Through Engr. Eddie dela Riva who works for your construction firm, I learned that you are hiring a number of additional college students for summer work.  I would like to apply for a job as general construction worker.

I am 18 years old, 5 feet and 11 inches tall and weigh 160 pounds.  I am in excellent health and am able to do strenuous physical work.  In high school, I was a member of our school’ basketball team.  As a sophomore civil engineering student at Bataan Heroes Memorial College, I want to get as much experience in construction work so as to prepare me for my future profession.

I understand that your company specializes in the construction of apartment buildings.  Since apartment design has been particularly appealing to me, I am very much interested to work for your company.  May I come for an interview at your earliest convenience?

I will be looking forward to hearing from you.

Thank you very much.

Very truly yours,

Garry Estrada

Sample Decline Letter – Lecturer on Seminar Workshop

June 15, 1997

Dear Engr. Robles

Thank you for inviting me as one of the lecturers to discuss on “Protective Coating” in your seminar-workshop on July 12.

I regret to decline this opportunity because of an unavoidable prior commitment.  Nevertheless, I attached a summary of my lecture which could be distributed to the participants as supplementary information.

I hope I could be a service to your company some other time.

Sincerely,

Engr. Gerald Rodriguez
Consultant

Encl.: Summary of a lecture

Sample Endorsement Letter – Supplying Information

April 23, 1996

Dorman Printing Press
Cabanatuan City

Dear Sir/Madam:

We are glad to cooperate by supplying information about the qualifications of Ms. Chelo Herrera, who was employed as Accounting Clerk in your Accounting Department from January 15, 1990 to December 15, 1995.

Ms. Herrera is quite capable of performing most types of clerical duties to the satisfaction of any employer.  Although she is not brilliant, she is very conscientious and entirely dependable.  During her service with us, she did not demonstrate any great aptitude for work requiring resourcefulness or creative ability.  In addition, she maintained with us a very good record of punctuality.  She left us to seek a position in Cebu which would enable her to attend a night business college.

Sincerely yours,

Melissa Sarmiento

Letter of Recommendation Sample

August 10, 1993

Colobong Accounting Firm
Mariveles, Bataan

Dear Sir/Madam:

Ms. Cynthia Herrera has been in our employment from 1995 to present as an Accounting Manager in our Accounting Department  During this span of time, she proved to be an efficient and dedicated employee.  She is an asset to our company.  We believe that she has a lot of potentials that could be developed given the opportunity to work in your prestigious firm.

Kindly consider hiring her.

Thank you

Very truly yours,

Vivian dela Cruz

Thank you Letter – Programming Booklet

June 11, 1994

Dr. Elvira Solomon
Professor, Computer Science Department
Pilar State University

Dear Prof. Solomon:

I wish to express my appreciation for the “Programming Instruction Booklet” which you sent me.

The Instruction Booklet will certainly help me and other instructors keep abreast with the latest programming language.

Again, thank you very much.

Sincerely,

Dr. Mariposa Santos
Chair, Dept. of CompSci

Deadline of Proposed Project Adjustment Letter

March 15, 1990

ABC Construction Firm
Rosario St.
Alfonso, Cavite

Dear Sir/Madam:

I would like to ask your company to please adjust the deadline for the submission of the proposed project for the rehabilitation of the Pilar Bridge.

I cannot beat the deadline because there are some minor problems that happened during the final drafting of my proposed project

I shall appreciate if you will grant me the adjustment.

Very truly yours,

Rhey Carreon
Civil Engineer

Application Letter – Computer Science Instructor

May 05, 1993

Dr. Jenneth Nanasca
Dean of Computer Science Department
Pilar State University

Dear Madam;

I was informed that your good department is in need of Computer Science instructor.  Being a Computer Information Science graduate and Master’s Degree holder from Pilar State University, I would like to apply for the said position.

I previously held a similar position at East Asia Computer College, but because of location constraint, I have decided to resign.  It would be more practical for me if I would be employed at the Pilar State University since I am residing along its vicinity.

An interview at your most convenient time will be a great favor for me.  Enclosed with this letter is my resume.  Shall the need for further details at my personal background arise, I am more than willing to mail them to you upon your request.

Thank you very much for your time and consideration.

Sincerely,

Josephine dela Cruz