School Record Authorization Letter

January 10, 2011

Ms. Leslie D. Calimbas
Pillar State School
Pillar, Bataan

Dear Ms. Calimbas:

I am Ricardo R. Delgado, BSME student graduated last March 2009, would like to get my school records including my diploma and transcript of records. I am currently working abroad and not be able to get these records personally.

In this regard, I am authorizing my sister, Lilibeth R. Delgado to get my school records.  She will present her identification card for your reference and pays the necessary fees. Also, she will bring my identification card for further verification.

I hope for your consideration regarding this matter.  Thank you and more power.


Ricardo R. Delgado

Inform Letter – MTAP

September 12, 2007

Ms. Lenita R. Bantuan
San Antonio Village
Orion, Bataan

Dear Ms. Bantuan:

Good day!

Please be informed that your child, Aileen R. Santiago will compete for the Metrobank MTAP Math Challenge Final Round tomorrow at St. Joseph Elementary School.

Your child is expected to be at PSU covered court at around 6:30 in the morning. Please bring snack and packed lunch for your child.

Thank you for your usual cooperation regarding this matter.


Ms. Rina D. Roxas
Math Coordinator

Excuse Letter Example

February 4, 2005

Ms. Sunshine D. Cruz
Physics Teacher
East Asia Elementary School
Abucay, Bataan

Dear Ms. Cruz:

Good day!

Please excuse my daughter, Merecel S. Herrera for being absent today, February 4, 2005. She will be going to get an entrance examination at St. Paul University. In this regard, I am requesting to allow my daughter to have a make up examination on your subject.

I hope for your kind consideration regarding this matter. As parent, we want the best for our daughter.

Thank you and God bless.

Celeste S. Herrera

Sample Merchandise Order Letter Sample

January 12, 2003

Ms. Jamelyn D. Mendoza
UEN Enterprising
Quezon City

Dear Ms. Mendoza:

This letter is serves as confirmation of our orders last January 11 with invoice no. 48215.

Here is the list of these merchandises:

  • 115 pcs of large white polo shirt with item #A1251
  • 200 pcs of medium ivory shirt with item #NH451
  • 120 pcs of small red polo shirt with item #OJ582
  • 150 pcs of extra large cream shirt with item #J5218
  • 180 pcs of large matter shirt with item #PR215

I hope I will receive the above merchandise the soonest time possible. I already send my payment via Western Union.

Best Regards,

Merecel D. Santos
Purchasing Manager

Survey Field Trip Letter

December 10, 2009

Mrs. Cielo R. Firmacion
Recar Subd.
Subic, Zambales

Dear Mrs. Firmacion:

Good day!

The Grade School and Preschool department is considering to conduct a field trip this coming January 2010. We would like to know your thought about it. The itineraries are as follows:

  1. Enchanted Kingdom
  2. Jurrassic Jungle Safari
  3. Dino world of fun
  4. Wonders of the world
  5. Fossils museum
  6. Art Island

The field trip will be Php 2500 for both one parent and child.

Please check the line opposite your decision regarding the above mentioned activity.

____ Yes, my child will join the field trip
____ No, my child will not join the field trip

Ritalyn D. Antonio
School Administrator

Behavior Apology Letter

April 22, 1985

Mrs. Belen R. Macaspac
#52 Macopa Street.
Quezon City

Dear Mrs. Macaspac:
This letter serves as my apology for what I have said yesterday. My behavior was very inappropriate, lack of respect and immature. It is really a disruption and distracted to others.

I feel so embarrassed towards my behavior but I learned that nobody appreciated my poor behavior.  I will adjust my behavior befitting the environment and situation to the future.

Again, I am sorry for my misconduct and actions and I hope we can put this matter behind us. I am looking forward of working with you.

If you have any thought regarding this matter, please feel free to share with me. You can contact me at (012)425-5211 at your convenience time.


Gretta Buenavista

MTAP inform letter

January 10, 2009

Mrs. Teresita R. Pandanganan
Sta. Rosa St.
Samar Leyte

Dear Mrs. Pandanganan:

Please be informed that on January 14, 2009 is the MTAP competition.  It will be held at Sapa Elementary School, Samar Leyte.
Your child is expected to be at Niyugan Elementary School covered court at 7:00 am.

Please have your child bring packed snack and lunch.
Thank you and God bless!


Josephine R. Del Rosario
Mathematics Coordinator

Clearance Letter


April 25, 2009

Charie D. Santos
HR Manager
ESD Marketing Inc.

Dear Ms. Santos:

I am Renato D. Santiballes, former employee of your company. I am working as office messenger for the last 5 years. I already resigned last March 30 and the accounting office required me to get a clearance letter from your good office.

In this regard, I would like to request a clearance letter in order for me to get my last salary and my 13th month pay as well as my separation pay.

I hope for your favorable responding regarding to matter at the earliest possible time.

Thank you very much.


Renato D. Santiballes

Sample Credit Dispute Letter

June 11, 2005

Mr. Arnold R. Santos
Bank Manager
East Asia Bank

Dear Mr. Santos:

I am Rhonalyn D. Pablo, a credit card holder of East Asia Bank and I would like to inform your good office that unnecessary late fees payment has charged to me by your accounting department.

I make sure that I had made all my credit card bill payments on or before the due date give by you but your accounting statement has been showing that late fees payment of $3000 has charged to me for the month of May, 2005.

Kindly make an investigation regarding this matter as soon as possible. I have attached all the necessary documents including all cheque numbers detailed list for your reference.

Hope to hear you soon.

Sincerely yours,
Rhonalyn D. Pablo

Approach Letter for a Prospective Customer

January 12, 2001

Mrs. Erica D. Cabiling
Santa Ynes Subd.
Nueva, Ecija

Dear Mrs. Cabiling:

Good day!

I hope you have a great time living with your new residence here a Santa Ynes Subd.  We are sure that you going to like this community wherein you will meet business people and friends.

When you are on the center of the plaza, you will find great and delicious food at moderate prices here at JCMer Resto. It offers variety of foods from snack to dinner. It has efficient service with homey atmosphere that surely love with your family.

I am looking forward of welcoming you personally soon.


Minerva D. Antonio

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