Interview Thank you Letter

October 20, 2003

Ms. Anna Tan
Lollipop Incorporated
Villa Angeles Subd.
Orion, Bataan

Dear Ms. Tan:

This letter serves as my appreciation to your kindness and understanding.  Thank you for taking time to discuss the Accounting staff position at your company.

I believe that my experience and training will be suited to this position.  I forgot to mention you during my interview that I had worked for 6 months on the job training at Colobong Accounting Firm.  This experience helped me develop my skills both in accounting skills and computer skills.

I really appreciate your time and effort you took to interview me.  I look forward to hearing regarding your hiring decision.

Sincerely yours,

Janice L. Santos

New Customer Welcome Letter


April 25, 2004

Mr. Rolando Aguilar
Nina Amanda Subd.
San Pablo, Laguna

Dear Mr. Aguilar:

This letter serves as my personal thank you for your recent purchase of payroll system.  We are happy to know that you are the part of our company as our clients.

Rest assured that the payroll system you purchase is exactly the same as presented by our company representatives.  It has a lifetime warranty and we also provide trainings for your accounting staff as well to other user of the system.

Just let me know if there are any questions or clarification.  We are happy to serve you and provide your requirements related to payroll system. As our regular customer we will provide you a bigger discount for the next purchases.

Sincerely yours,

Melanie Crasier
Managing Director

Refinance Mortgage Letter

November 15, 2002

Ms. Flordeluna Tricano
Sta. Rosa Subd.
Balana City

Dear Ms. Tricano:

I would like to request your good office if I can have a refinance mortgage or any option regarding my monthly payments.

As of now, I am experiencing financial crisis since my company downsized and I was laid off. I already found a new jib but I only make Php18,000 less than per month than I did with my old job. That’s why I can no longer continue making mortgage payments in the amount of Php15,000 per month.

I believe that my situation is temporary because I can find a new ways to get back on my feet and soon I will be able to make full payments again.

I hope for your kind consideration.

Sincerely yours,

Mary Anne Alvarez

Example of Order Letter

Janunary 23, 2003

Mr. Glen de Roxas
Sales Manager
EDPL Computer Shoppe
Angeles City


Dear de Roxas:

I would like to order  1 pc. of21” Samsung flat screen monitor, color black, 2 pcs. of HP Printer Laser Print and 5 pcs. of Logitech Webcam.  These items will be paid upon delivery.

Also, I would like to request new catalogue for your computer packages as well as your discounts and promos.

I expect your delivery this week.  Thanks and God bless.


Very truly yours,

JC Navarro

Sample Apology Letter for Erroneous Bill

September 12, 2004

Mrs. Lena Hugo
San Marcelino Subd.
Paranaque City

Dear Mrs. Hugo:

Good day!

I would like to apologize for the inconvenience made by our accountant.  Due to her tons of workload, she was not able to double check the bill that was sent to you last September 5. This bill is not correct; you have charge an extra Php585.

In this regard, we will correct it by crediting this amount to your account. If you have any clarification regarding this matter, just call me anytime.

Once again, please accept our sincere apology.

Sincerely yours,

Malou L. Cabrera

Sample Re-Application Letter

May 23, 2001

Dr. Roland dela Fuente
Pilar State University

Dear Dr. dela Fuente:

I am writing to re-apply as an Psychology Instructor of this institution.  I believe that I always do my best to be of service to my students and impart my knowledge that will help them to develop their skills, talents, and attitude and maximize their full potentials.

I always have the heart to help in the development of young individuals to become successful in their chosen field of endeavors.

I hope for your kind consideration. If you have any question, please don’t hesitate to call me anytime.

Thank you very much.

Sincerely yours,

Lorena L. Samaniego

Report Card Meeting

February 13, 2001

Mrs.  Ethel Navarro
Gabon,  Abucay, Bataan

Dear Madame:

The third Quarter Grades (Report Card) of your Stundent(s) will be distributed on February 19, 2001.  The Parent-Teacher Conference (PTC) will commence at exactly 1:00 pm in the respective room assignment of your Student’s Subject-teacher(s).

You are therefore, strongly encouraged and advised to get/claim your Student’s 3rd Quarter Report Card.  Since, this is the last grading period where you can in one way or the other still have the chance to plan and discuss ways and means to improve your Student’s grades especially if he/she was not doing well with his 1st, 2nd and 3rd Quarter Grades with you,  your student(s) and Subject-teacher(s) before the final grading comes next month.

IN addition, we regret to inform you that you cannot get/claim your Student’s 3rd Quarter Report Card unless you can present to the Class Adviser(s) of your Student(s), the “Report Card Claim Receipt (RCCR).  The RCCR will be issued to Students who have no outstanding balance based on the latest Accounting Office’s SOA (Statement of Accounts) issued to them.

Your utmost concern to your Student’s academic performance is highly expected and appreciated.

Very truly yours,

Mr. Roman Manansala

Insurance Payment Authorization Letter

October 25, 2001

Mr. Roel Villaflor
Account Representative
ABC Insurance Company
Burgos Subd. Makati City

Dear Mr. Villaflor:

I, the undersigned, would like to authorize my sister, Marissa del Rosario, to claim my payments from your insurance company on my behalf.  She hereby presents at least two (2) identifications card for your verification.

It is applies to all the payments dated from January 25, 2001 up to October 25, 2001. I hope for your kind consideration.

You can contact me at (02) 478-5284 anytime if you have any questions.

Very truly yours,

Manuel del Rosario

Sample Proposal Cover Letter

October 21, 2003

Mayor Andy Lanzarote
Josefa Ville Town Proper
Magsinoc, Zambales

Dear Mayor. Lanzarote:

It is my pleasure to present this proposal for a Computerized Hospital Management System (CHMS).  Our total program application is for Php108,000.

This grant opportunity has a great contribution for our rural hospital as ours struggling to keep up the demand for patients.  Our community will certainly benefit this grant to improve the hospital services.

Some of the benefits and advantages of CHMS includes the checking of the occupancy level anytime as well as the number of doctors and other staff on duty.  Also, it allows the viewing of treatment being provided to a particular patient and his medical records.  In addition, it provides the viewing and printing of medical reports for each patient and the payment made by a patient and amount due.

If you have any question regarding this matters, please call or write me personally.  Thank your time and careful consideration of this proposal

Very truly yours,

Norman Lapid

Client Welcome Letter Sample

October 19, 2005

Ms. Carlota L. Liwanag
Canon Road
Baguio City

Dear Ms. Liwanag:

This is a friendly note of welcome as you become a depositor in the Pilar Rural Bank.

Too often business is done on a purely formal and impersonal basis, but we don’t subscribe to that policy.  We try to live up to the title of our institution, and we want you to think of us not merely as cashiers, tellers, and bank officials but as friends of yours – all of us – who stand ready to serve you in every possible way.

We shall be happy to give you the benefit of our long and thorough experience in financial matters, at any time, and we feel sure this is the beginning of a long and pleasant relationship.


Roalyn Manansala

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