Sample Letter of Recommendation

September 12, 2001

Mr. Juan dela Cruz
Total Merchandizing Inc.
Dinalupihan, Bataan

Dear Mr. dela Cruz:

Please meet my friend, Laarni Enriquez, the bearer of this letter, who is in need of a possible position in your company.

She is a graduate of Bachelor of Accountancy at Letran University.  She also had a six months on the job training at PLDT Balanga.  She develops self confidence in dealing different types of people. I believe that she is capable of working in your company with excellent skills.

Thank your for your courtesy.

Sincerely yours,

Jose Delgado

Sample Office Memorandum

To: IEA Institute Coordinator
ICT Institute Coordinator

From: Dean, Institute of Engineering and Architecture

Please make a review of the proposed  “Admission Policy” under the Institute of Engineering and Architecture before the finalization prior to submission to the concerned offices.  Your response is expected in the Dean’s office on or before January 4, 2007.

Please see attached “Admission and Retention Policy”)

This Policy should take effect after the submission and deliberation of the Academic Council.

For your guidance and information.

Rodelio M. Santiago
Dean of Engineering

Submit Quotation Letter

November 15, 2001

Ms. Chelo Biong
Guidance Counselor
Pilar State University

Dear Ms. Biong:


We are pleased to submit our quotation for the following test materials for your kind consideration:

8,000 pcs. of OLSAT 8th Edition – Php 140,000.00
4 sets of Six Factor Personality Questionnaire  – Php 47,600.00
1 set of College Adjustment Scale – Php 15,600.00
TOTAL of Php 203,200.00

Should you find the above acceptable, please feel free to get in touch with us through our telephone numbers: 415-8457 or 478-8417.

Thank you for allowing us to be of service and we hope for your kind consideration and approval.

Yours truly,

Rosalie M. Bautista

Poster and Tarpaulin Request Letter

December 15, 2011

Ms. Rowena Santos
School Head
Cavite High School
Cawit, Cavite City

Re:  Request to Put Up Posters and Tarpaulins for AY 2011 – 2012 Freshmen Admissions

Greetings of Peace and Solidarity!
Pilar State University, enthusiastic to serve the CAvitenos through delivering excellent quality of education, is looing forward to opening its doors to its future students.
We believe that the number of students who wish to become part of the University increases as PSU continues to excel and rank among reputed universities in the country.  To assist those who are interested to apply, we will be disseminating information regarding the processing of application forms for the admission examination and the University’s curricular offerings through putting up posters and tarpaulins in you respective institution.
In view of this, we are requesting your good office to allow the staff of the Guidance and Admission Office to undertake the aforementioned activity and also to conduct Career Orientation for the graduating students.  For proper coordination, please feel free to contact us via the following
Ms. Roalyn Manansala
Guidance Coordinator
Office Phone (056) 451-5147

We are hoping that this request will merit your approval.  Thank you very much and ward regards.

Very truly yours,

Pepito Manaloto
University President

Interview Thank you Letter

October 20, 2003

Ms. Anna Tan
Lollipop Incorporated
Villa Angeles Subd.
Orion, Bataan

Dear Ms. Tan:

This letter serves as my appreciation to your kindness and understanding.  Thank you for taking time to discuss the Accounting staff position at your company.

I believe that my experience and training will be suited to this position.  I forgot to mention you during my interview that I had worked for 6 months on the job training at Colobong Accounting Firm.  This experience helped me develop my skills both in accounting skills and computer skills.

I really appreciate your time and effort you took to interview me.  I look forward to hearing regarding your hiring decision.

Sincerely yours,

Janice L. Santos

New Customer Welcome Letter


April 25, 2004

Mr. Rolando Aguilar
Nina Amanda Subd.
San Pablo, Laguna

Dear Mr. Aguilar:

This letter serves as my personal thank you for your recent purchase of payroll system.  We are happy to know that you are the part of our company as our clients.

Rest assured that the payroll system you purchase is exactly the same as presented by our company representatives.  It has a lifetime warranty and we also provide trainings for your accounting staff as well to other user of the system.

Just let me know if there are any questions or clarification.  We are happy to serve you and provide your requirements related to payroll system. As our regular customer we will provide you a bigger discount for the next purchases.

Sincerely yours,

Melanie Crasier
Managing Director

Refinance Mortgage Letter

November 15, 2002

Ms. Flordeluna Tricano
Sta. Rosa Subd.
Balana City

Dear Ms. Tricano:

I would like to request your good office if I can have a refinance mortgage or any option regarding my monthly payments.

As of now, I am experiencing financial crisis since my company downsized and I was laid off. I already found a new jib but I only make Php18,000 less than per month than I did with my old job. That’s why I can no longer continue making mortgage payments in the amount of Php15,000 per month.

I believe that my situation is temporary because I can find a new ways to get back on my feet and soon I will be able to make full payments again.

I hope for your kind consideration.

Sincerely yours,

Mary Anne Alvarez

Example of Order Letter

Janunary 23, 2003

Mr. Glen de Roxas
Sales Manager
EDPL Computer Shoppe
Angeles City


Dear de Roxas:

I would like to order  1 pc. of21” Samsung flat screen monitor, color black, 2 pcs. of HP Printer Laser Print and 5 pcs. of Logitech Webcam.  These items will be paid upon delivery.

Also, I would like to request new catalogue for your computer packages as well as your discounts and promos.

I expect your delivery this week.  Thanks and God bless.


Very truly yours,

JC Navarro

Sample Apology Letter for Erroneous Bill

September 12, 2004

Mrs. Lena Hugo
San Marcelino Subd.
Paranaque City

Dear Mrs. Hugo:

Good day!

I would like to apologize for the inconvenience made by our accountant.  Due to her tons of workload, she was not able to double check the bill that was sent to you last September 5. This bill is not correct; you have charge an extra Php585.

In this regard, we will correct it by crediting this amount to your account. If you have any clarification regarding this matter, just call me anytime.

Once again, please accept our sincere apology.

Sincerely yours,

Malou L. Cabrera

Sample Re-Application Letter

May 23, 2001

Dr. Roland dela Fuente
Pilar State University

Dear Dr. dela Fuente:

I am writing to re-apply as an Psychology Instructor of this institution.  I believe that I always do my best to be of service to my students and impart my knowledge that will help them to develop their skills, talents, and attitude and maximize their full potentials.

I always have the heart to help in the development of young individuals to become successful in their chosen field of endeavors.

I hope for your kind consideration. If you have any question, please don’t hesitate to call me anytime.

Thank you very much.

Sincerely yours,

Lorena L. Samaniego

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