Sample Memorandum – Proposals

February 1, 1979

MEMORANDUM
FOR: The Safety Engineer, Wheels Automotive Corporation

In connection with your instruction to the undersigned to suggest a procedure of operation for a god Preventive Maintenance Program, please consider the following proposals:

1.    All foundations, columns, girders, walls, etc. must be inspected every year for cracks.
2.    All roofs must be inspected every six months for defects.
3.    Floors must be inspected for defects every three months.
4.    Drinking water systems, toilets and wash bowls must be checked daily.
5.    Pipes for heat and low pressure steam must be inspected monthly.
6.    High pressure steam pipes must be inspected weekly.
7.    Pipes for oil and water must be checked every three months.
8.    All electric wirings must be inspected every three months.
9.    Pressure tanks, ventilation, exhausters and blowers must be inspected weekly.
10.    Cranes, elevators, conveyors, lifting devices, hoists, crane runways, slings, ovens, furnaces, electric welders, grinders and tools must be checked every month.

If these are implemented and complied with, minor defects can be corrected immediately to prevent the need for major repairs while renewals may be made before equipment breaks down.

JOHNNY ESTRELLA
Mechanical Engineer I

Letter of Reply to the Inquiry

October 7, 2004

Mr. Marcelo C. Santos
Instructor
Los Banos, Agricultural College
Los Banos, Laguna

Madam:

This is in response to your letter dated September 15, 2004 asking information regarding the AGRILINK.  We are sending you a brochure of the said major agricultural event which will answer all your queries.

We are hoping that you will organize an educational tour to visit AGRILINK to be held on September 21-23, 2004 at the World trade Center in Roxas Boulevard, Manila.  We assure you that your students will learn a lot from the said fair.

Thank you.

Very truly yours,

Noli L. Lucero
Project Director

Employment Appointment Letter

March 20, 2004

Arch. Julia P. Ramos
College of Architecture

Dear Arch. Ramos:

You are hereby appointed as Dean of the College of Architecture effective April 1, 2004.  Your term of office will be for two academic years

Your duties and responsibilities will be as follows;
1.    perform supervisor and administrative functions over fifty faculty members of the college;
2.    prepare curricular programs before each semester;
3.    coordinate activities and projects of the faculty and students;
4.    prepare monthly reports to be submitted to the President of the University.
5.    preside over meetings of the college; and
6.    perform other duties as needed.

I look forward to a fruitful working relationship with you.

Congratulations!

Yours truly,

Fr. Augusto dela Serna
President

Christmas Support Solicitation Letter

September 11, 2008

Magnolia Inc.
Dinalupihan City

Dear Sir/Madam:

When a month of the year in ber, as in October or November, we can feel that Christmas is coming.

Unlike in previous years, customers are now more conscious in prices, discounts and promos in their buying habits because of the economic crisis and calamities that befell us.

We wish to be flexible to conform to their buying habits so we appeal to you for Christmas support by giving us additional discounts or support in kind whichever is more convenient to your discretion.

Thank you for your continuous support and we wish to greet you a Merry, Blissful Christmas and a Happy New Year!

Very truly yours,

Tessie B Flores
Proprietress

Christmas Solicitation Letter

September 24, 2009

Ms. Linda Uy
ABC Bakery

Dear Ms. Uy:

Greetings!

Christmas season is now fast approaching; certainly, it is one of the most grandiose occasions of the calendar year in the entire nation.  And for this events preparation, we at Chloa’s for everything Supermarket would like to provide the best reward to our loyal customers for their undying support and patronage to us.

We have prepared promotional activities that will surely benefit our loyal customers and surely, shall help increase the sale of your products.  And to highlights the event, we shall conducting a 3 months raffle promo entitled “ CHRISTMAS GIFT at CHLOE for EVERYTHING SUPERMARKET FOR YOUR FAMILY AND FRIEND” .

This Raffle Promo shall run from October 15, 2009 to January 08, 2010 with as much as 100,000.00 of total prizes.

With this regard we would like to ask your full-hearted support for this activity.  Your assistance shall surely help us in making this event a success.  And in return, your products shall enjoy a maximum exposure during this period; posters shall be clearly seen within the selling area.  And fliers carrying your logos shall be distributed along the main entrance of the supermarket.

Hoping for your favorable response and we are looking forward to a more successful business relationship.

Should you have any queries and other matters you wish to clarify, do not hesitate to call us.

Sincerely yours,

Jean Chua
General Manager
Choa’s for Everyday Supermarket

Sample Quotation Letter

Date: May 6, 2009
Attention: Mr. Renee dela Lara
Re: San Miguel

Sir/Ma’am,

We are pleased to submit herewith our quotation for your company’s requirements.

Specification, terms and condition are listed below

Specification:

3 x 12 Tarpauling printing (8 oz.)
Installation
Total

Terms of Payment:

50% down payment
50% upon job completion

For further clarification of the above, please feel free to contact us. Should you find the proposal acceptable, kindly affix your conformity by signing on the space provided below.

Thank you!

Marte Principe
Manager

Order Letter – Cordless Telephone

July 1, 2004

Deluxe Marketing Inc.
240 Sen. Gil Puyat Avenue
Makati, Metro Manila

Gentlemen:

Please send me through DHL Express one unit of Panasonic cordless telephone, with Model No. Kx0T3921 B.

Enclosed is a check amounting to Four Thousand Pesos (Php 4,000.00) as full payment of the unit plus parcel charge.

Thank you.

Yours truly,

Cynthia Sta. Maria

Sample Appreciation Letter – Donation and Support

November 2010

Ma. Ethel Navarro
Del Rosario St.
Pilar, Bataan

Dear Ms. Navarro:

There are so many things I want to thank you for today.

Let me start with how you have become a lifesaver to the victims of Typhoon Juan in Northern Philippines. As you may well know, Typhoon Juan was the World’s strongest storm system this year, with winds reaching over 300 kph

As the typhoon was nearing landfall, Operation Blessing was already mobilizing resource to be able to deploy people and goods after the storm passed.

Because of your support, thousands of people were immediately given relief in the form of drinking water, beddings and food for a few days. OB’s Chief Operating Officer, Dr. Kim Pascual, personally supervised the efforts.

In Isabela Province, Doc Kim saw the destruction brought by the typhoon on 62 year old Mang Miguel’s house. When we met him, he was shivering from intense hunger. With tears in his eyes, he recounted what happened to him during and after the devastating storm. He was living alone and surviving with only a ganta of rice given by a neighbor.

The team immediately gave Mang Miguel the supplies he needed and volunteers from a nearly church also committed to help him rebuild his home.

I am also glad to let you know that we also celebrated the 15th anniversary of our missionary training arm, Asian Center for Missions. Thanks to you and so many others like you, thousands all over the world are hearing the good news of Jesus. Over 300 of our graduates are now in various foreign mission fields and serving the Lord of the Harvest.

Last month we also celebrated the 16th anniversary of CBN Asia! We had a modest celebration and recommitted ourselves to the Lord and His mandate to preach the Gospel of the Kingdom with more passion and determination.

My friend, your prayer and support for this ministry is enabling us to achieve greater things than ever before. May our Lord Jesus return to you in good measure all that you give – abundantly and immeasurably.

May God richly bless you!

In His name,

Peter M. Kairuz

Sample Sales Letter – Bike Riding

April 3, 1998

Mr. Raymond Sommers
350 College Place
Sharpsville, Iowa 52156

Dear Mr. Sommers:

Are you ready to go bike riding this Spring —– but your bike isn’t?

Janice’s Cycle Shop is ready to get your bike in shape for the beautiful days ahead. We will lubricate all moving parts; check the tires, brakes, chain, lights, horn, and all other accessories; and make any minor repairs all for only $10 and the coupon enclosed with this letter.

Just stop in any day, Monday through Saturday, between 8:00 am and 9 pm. We are conveniently located at the corner of First and Walker. You can pay with cash, check, or bank credit card.

If you bring your bike in before 10 am., you can be enjoying a spring bike ride that evening

Happy riding!

Janice’s Cycle Shop

Excuse Letter Sample

September 30, 2010

To Whom It May Concern:

Good day!

The Philippine Society of Mechanical Engineers, Bataan Chapter will hold seminar and annual Innovation contest on October 2, 2010, Saturday in Balanga City. These events are joining by other schools , board passers in October 2010 and resource speakers from different company.

We would like to extend your support to excuse the following students in their respective classes because they are assigned to present and complete the prototype.

Hope your kind consideration. Thank you…

1. Arvin Tungol
2. Carlo Gatus
3. Jholly Dela Cruz
4. Mary Ann Fatima Nambayan
5. Mark Joseph Nonan
6. Paul Boringot
7. Marvin Rhey Quitoras
8. Wilfred Gambalan
9. Jonathan Vitug
10. Joey Rogundolla

Sincerely yours,

Engr. Emerson M. Navarro
M.E Adviser