Sample Solicitation Letter – Cash Donation

November 29, 2008

The Sales and Marketing Manager
Magnolia Inc.
Olongapo City

Dear Sir/Madam:

Greetings!

The yuletide season is fast approaching and Christmas is coming.  We gratefully thank you for the support and services you have provided throughout the year.

We would like to seek your support for cash donations which will used for the Employees’ Christmas Party on December 22, 2008, Tuesday.  Donations should be presented to HR/Administration Department on behalf of Merecel Hotel Inc., and will be properly accounted for.

Let us share the Christmas blessings and celebrate as one family this coming year.

Thank you so much.

Sincerely,

Katherine Suarez
Finance Manager

Order Letter Sample – from catalogue

January 25, 2005

Mr. Josh Ortega
ABC Store
Cupang West
Balanga City, Bataan

Mr. Ortega:

Please sent me immediately by parcel post the following merchandise selected from your February catalogue:

1 pc. hand bag, pink     Php 550.00
2 pcs.  medium v-neck shirt, white   Php 900.00

I will appreciate your good services.

Truly yours,

Trisha May Villanueva

Appointment Letter Sample – Vice President

April 4, 2005

Dear Mr. Renzo Moran,

Because of your loyal service to my company, I have decided to appoint you as the new Vice President of URA Group of Companies.  I commend you for your professional efficient style of working.  Such would help in further enlarging this company and lead us closer to our targets.

Congratulations!  Keep up your good work.

Sincerely,

Rodwart Steven

Sample Order Letter

December 01, 2009

Ms. Grace Cruz
Orani Christian Bookstore
Orani, Bataan

Dear Ms. Cruz:

I would like to order the following items as advertised in the “Daily Magazine”.

25 copies of “Daily Bread Diary” – Php 3,750.00
10 copies of wall calendar – Php 550.00
5 copies of Big Planner – Php 300.00

Attached with this is Php 500.00 in manager’s check and the remaining balance shall be paid upon delivery.

Very truly yours,

Merecel Navarro

Credit Letter – Monthly Account

November 28, 2003

Mr. Lito Dominguez
Wawa St.
Pilar, Bataan

Dear Mr. Dominguez

We thank you for the orders you have given us lately, and we wish to assure you how much we appreciate your patronage.

It may save your time, and make your purchasing more convenient, if you would permit us to open a monthly account for you.

Then you would not need to carry any considerable sums with you when purchasing from us.  All that need be done would be tell the sales lady who waits on you that you have a charge account.

You could also order by telephone or letter, and your instructions would be followed as carefully as if you selected the items personally in our store.

You would always have the advantage of returning any purchases which were not entirely what you wanted.  We guarantee the quality of every article we sell and we do our utmost to render prompt and intelligent service to the requirements of our customers.

If you will find any difficulty with our service at any time, our manager would be glad to give personal attention to your requests.

The monthly account is at your disposal now, and we should welcome you using it whenever you are in need of anything that we have in our store.

Very truly yours,

Mr. Rex Ocampo

Defective Merchandise Apology Letter

April 15, 2001

Ms. Akane Sy
E. Rodriguez St.
Abucay, Bataan

Dear Ms. Sy:

Thank you very much for telling us about your unfortunate experience with our house furnishings department.  You have done us a favor in bringing this matter promptly to our attention.

The whole affair was inexcusable, so we are not going to try to make excuses, but you will, we believe, be interested in the following rather unusual facts.

The secretary who waited on you had been given his notice of dismissal two weeks before, and the day he waited on you was his last day with our firm.  He has admitted that he deliberately sent you the faulty linoleum in order to cause trouble or the firm.

We are, of course, sending immediately for the defective merchandise, and we shall see that your order is filled in a satisfactory manner.  In fact, I am giving it my personal attention.

Please accept our apologies for the inconvenience caused you.

Very truly yours,

Melvin Carlos