Date: April 14, 1990
To: Hazel Smith, Publications Manager
From: Herbert Kaufman, Vice President
Subject: Time Estimate for Acme Electronics Brochure
Acme Electronics has asked us to prepare a comprehensive brochure for their Milwaukee office by August 1 of this year. We have worked with electronic firms in the past, so this job should be relatively easy to prepare. My guess is that the job will take nearly two months. Ted Harris has requested time and cost estimates for the project. Fred Moore in accounting will prepare cost estimates, and I would like you to prepare a schedule for the estimated time.
Schedule
In preparing the schedule, check production schedules for all staff writers, compile a list of available free-lance writers we can depend on, and contact local graphic designers for art work, since our art department is heavily scheduled through July. Also, don’t forget t take staff vacation time into account. Let me emphasize that we must finish by our estimated date (most important), that the overall design must have a uniform format, and that the artwork must blend properly with the copy
Time Estimates
Please give me time estimates by April 19. A successful job done on time will give us a good chance to obtain the contract to do Acme’s publications for their annual stockholders’ meeting this fall.
I know your staff can do the job.