Advertisement Sample Order Letter

November 16, 2009

Mrs. Rowena L. Santiago
JC Merchandising Inc.
Lot 1, Blk 12 Villaflor Subd.
Sunshine St. Quezon City

Dear Mrs. Santiago:

I see your products on your Facebook page,  please kindly send me the following items:

  • 4 pcs. of  brown Michael Kors Card Case
  • 5 pcs. of Rebecca Minkoff Crossbody  with Gold Tone Hardware
  • 2 pcs. of Michael Kors Shoulder Bag
  • 3 pcs. of Marc Jacobs Crossbody

We will be having our product display on December 16 so I expected to arrive the above items on December 1. I already send my payment via Western Union with an amount of $8,585 including the shipping fees.

I just hope that item will be good condition and no damage.  Thanks and more power.

Sincerely yours,

Lethirna D. Wyles

Letter of Purchase Order

September 11, 2000

Ms. Olive Castro
ARG Manufacturing
Rosaville Subdivision
Quezon City

Dear Ms. Castro:

This is in connection with our meeting yesterday, September 10, 2000 when we visited your factory with purchase of school bag for children.

We are pleased to place an order for 250 pcs. of Dora bag and 250 pcs. of sponge bag.  We would appreciate if the order is delivered at the address given below latest by September 25 so that we can start selling it to the children before the onset of Christmas Season.

Ms. Maricel Navarro
JCMER Enterprise
Juan Luna St. Paranaque City

The following are the terms and conditions of the purchase order:

  1. Order of 250 pcs of Dora bag with item number of 458712DB.
  2. Order of 250 pcs of Sponge Bob Bag with item number of 986148SPB.
  3. Delivery will be made at the address mentioned above.
  4. The order should be delivered on September 25, 2000.
  5. The payment will be on the Cash Upon Delivery Basis (payment will be made on delivery)
  6. If the order in not delivered by the due date, the order should considered cancelled
  7. The price per pcs, as mutually agreed is Php 350.00 inclusive of all taxes.

We hope that we will have long business relationship in the future.
Please don’t hesitate to contact the undersigned for any clarifications or discrepancy in the order details.


Maricel Navarro

Shoes Order Letter Sample

April 1, 1998

Ms. Therese Santos
Head Marketing
Shoes Horizon Company
Pasay, Manila

Dear Ms. Santos:

Good day!

I would like to order 100 pairs of shoes as you advertised in Fil Magazine. I want to avail your 15% discount for those who will order 100pcs pairs of shoes.

The following are the list of shoes:

  • 20 pcs of Style #33844 MLT – size 10, Sketchers Shoes
  • 20 pcs of Style #14572 ABD – size 6 – Nike Shoes
  • 20 pcs of Style #45781 GYD – size 5 – Vans Shoes
  • 20 pcs of Style #32418 JCC – size 8 – Reebok Shoes
  • 20 pcs of Style #47851 IHG – size 7 – Aldo Shoes

The order total is amounting to Php 358,000 less 15% discount and will be paying you immediately.  Attached herewith is our preferred shipping method and receiving address.

We hope to receive this order no later than Wednesday, April 8, 1998. We will be also paying the cost of shipping.

Please let us know that you received this order by calling us (02) 457-8475 anytime during business hours.
Thank you very much for your cooperation.


Elenalyn Manansala

Example of Order Letter

Janunary 23, 2003

Mr. Glen de Roxas
Sales Manager
EDPL Computer Shoppe
Angeles City


Dear de Roxas:

I would like to order  1 pc. of21” Samsung flat screen monitor, color black, 2 pcs. of HP Printer Laser Print and 5 pcs. of Logitech Webcam.  These items will be paid upon delivery.

Also, I would like to request new catalogue for your computer packages as well as your discounts and promos.

I expect your delivery this week.  Thanks and God bless.


Very truly yours,

JC Navarro

Purchase Order Letter Sample

May 23, 2004
Kiddie Shoppe School
Calayaan Village
Abucay, Bataan

Dear Sir/Madam:

Subject: Placing Order for School Supplies

We would like to place a bulk order for the supply of 6 bundles of short bond paper, 7 long bundles of bond paper and 100 pcs of short brown envelopes. We fully agree with your terms and conditions.

We are sending a demand draft for Php 1500 along with this letter.  Any damaged items will be returned at your expense in a week’s time.

We are looking forward to an earliest delivery.

Thanks and regards.

Sincerely yours,

Nestor L. Santos

Order Letter Example

April 27, 2005

Ms. Susan D. Rueda
Purchasing Head
Tenejero, Balanga City

Dear Ms. Rueda:

Good day!

As per our dialogues on April 25, 2005, we are pleased to place an order for 40 Lee jeans on the following terms and conditions:

  • The cost of each jeans will be Php1250/piece (exclude tax)
  • Damage items in transit are not the responsibility of our company
  • Delivery will be done within 4-6 days from the order date
  • If the order is not delivered as per the above terms and conditions, the order stands cancelled and money can back 100%

We shall appreciate your shipping that items as soon as possible to our office in Paranaque.  Payment will be made with transfer banking to your account on May 15, 2005.

Hoping to have a good business relationship with you.

Sincerely yours,

Maricar L. Reyes

Apparel Order Letter Sample

September 12, 2003

Ms. Gloria A. David
Sales Department
Apparel Enterprise
Caloocan City

Dear Ms. David:

I am enclosing a money order for five hundred dollar ($500) in return for which please send me by parcel post:

5 pieces of Item No. 2380, studded utility jacket, large, blue @ $250
2 pieces of Item No. 7849, retro flower shirt, medium, pink @ $50
3 pieces of Item No. 4778, spike collar shirt, small, violet @$75
4 pieces of Item No. 9867, denim vest, medium @ @125

I expected the above items within three (3) days.

Thanks and more power.

Very truly yours,

Luningning S. Manansala

Catalog Order Letter

September 12, 2001
Kyla France Cruz
Salian Subd.
Abucay, Bataan

Dear Ms. Cruz:

Please accept my thanks for sending your catalog at the right time.  It arrived within a few days of my request.

Can you please send me the following items by parcel post:

  • English Code No. 4528 @ Php 250.00
  • Physics 2 Code No. 4472 @ Php 320.00
  • Chemistry Code No. 7896 @ Php 150.00
  • Total Php 720.00

I am enclosing a check  for Php 720.00.  Please let me know if there are additional charges.  Just mail the books to the address given above.

Sincerely yours,

Michael Ramos

Order Confirmation Letter

December 15, 2001

Mr. Rhoderick C. Macapagal
Capitangan, Abucay, Bataan

Dear Mr. Macapagal:

Sorry that we were not able to send you our new catalog because of a short delay in the shipment of your order. Your order is already packed and ready to shipped anytime once the confirmation arrives at these new prices,

4 bundle of towel (XH-8393) at $300
12 dozen of black small skirt (VW-36812) at $1500
24 dozen of pillow cases (BG-3673) at $4560

We already send you a new catalog and we will make sure that your name is in its proper place on our mailing list so that our future catalogs will reach you immediately.

Again thank you for patronage.

Very truly yours,

Victor Robles

Follow up Letter for Delayed Order Letter

December 12, 2003
Mr. Roland H. Gonzales
ABC Marketing Incorporated
Malabon, Metro Manila

Dear Mr. Gonzales:

We received your purchase order no. 42572 last September 10, 2003 with your letter stated that you want to hold your order for three months.

But as of now, we never heard from you and we would to let you know that we will be able to continue holding the pricing.  Please let us know if we need to send you updated quote for you.  If you want to place this order for you under an updated purchase order, please ignore this notice.

If you have any questions, please call me at (02) 725-5682.

Thank you for your order and for your continued patronage.

Respectfully yours,

Sonia Arellano