Letter of Invitation – Speaker

October 10, 2001

Engr. Melvin Herrera
Roxas Boulevard
Quezon City

Dear Engr. Herrera:

In line with the Continuing Professional Program (CPE) of the Professional Regulation Commission, and the continuous dedication of our organization to improve the Mechanical Engineering Standards, the PSME Bataan Chapter will be conducting a three-day Seminar on Refrigeration Management on October 28-30, 2001 at the Joyous Resort, Balanga City.

We cordially invite you to be our resource speaker.  You will speak on the topic “Cascade System”.

We highly appreciate your acceptance of our invitation.  We hope to hear from you on or before October 20, 2001.

Thank you and more power.

Sincerely yours,

Remond Reyes

Sample Introduction Letter – Employment

October 13, 2008

Dr. Joseph Castillo
President for Academic Affairs
Asia Pacific College
Balanga City, Bataan

This is to introduce Maricar Lopez who recently obtained her MS in Information Technology from the East Asia Computer College.  Ms. Lopez, also obtained her bachelors degree major in Computer Technology from the same college.

As a student, Ms. Lopez was well respected by her professors and classmates.  Her work in the Computer Department of the graduate and undergraduate was excellent and I believe that she can be an excellent teacher.

Ms. Lopez would like to apply in your college.  I would appreciate it very much if you could give her a position in your college.  I assure that she will be an asset to you.

Very truly yours,

Dr. Marita de Guzman

Sample Excuse Letter – Cancel Regular Classes for Student Activities

December 10, 2009

Mr. Emerson Navarro

Dear Sir:

The College of Information and Communications Technology Student Council (CICT-CoSC) will be sponsoring a seminarthe FIRST CICT DAYS scheduled on December 14 and 15, 2009 at the BPSU Main Campus and other selected venues in Balanga City (Please see attached schedule of activities for details of the event).  The event aims to empower our students through parallel seminars, skills and academic competitions, for on climate change and youth vote, and other team building activities.

In lieu with this, we seek for your usual support for student activities.  The University President and the Offices of Student Affairs and Academic Affairs had approved our activity, thereby cancelling regular classes in CICT during the said dates to give way for the event.

We look forward to your usual support.  Help us empower the future generations of IT professionals.

Thank you and God bless!

Sincerely yours,

Student Governor
CICT Student Council

Sample Contract Letter – Appointment / Service Contract

June 03, 1998

Engr. Roland Cruz
Capitol Hills
Balanga City, Bataan

You are hereby hired and appointed as part-time lecturer of the Far College University (FCU), Balanga City, Bataan effective June 05, 1998.  You are to receive Three Hundred Fifty Pesos (Php 350.00) per hour.  Your employment status is contractual and co-terminus with the assigned course.

It is understood that as a part-time lecturer hired by FCU, you are bound by the following classes:

1.    That you are to conduct the training for the specified course below:

Class Code:  DISMATH 241
Course: Discrete Mathematics
Days/Time: Tue., Thur., 5:00 to 9:00 pm
No. of Hours: 46 hours

2.    Your final salary will be released 10 days after the end of class upon submission of all the requirements mentioned in item no. 3.

3.    That you are to submit (a) Summary of grades, (b) Accomplishment class cards, (c) Coursework (Test and Assignments), and (d) Documents supporting the accomplishment of students.

4.    That all materials are confidential and not be brought out to the vicinity of the Center and should remain in the custody of the Academics Head.  That these materials are to be checked/processed within the confines of the center.  The Academic Head shall assign or provide the necessary personnel, equipment or materials for the part-time lecturer to accomplish the said documents.  Failure to submit the said requirements on time would forfeit the remuneration mentioned on this contract.

5.    It is understood that employment may be terminated within the period cited for the following reasons: (a) Unsatisfactory or below standard work performance; (b) Violation of existing company policies, rules and regulations, and (c) Reduction in workload.

6.    That you are required of finish the entire total number of hours of the training course as stipulated on your contract/appointment.  Should in any event you cannot complete the remaining part of the training period and to avoid any breach of contract on your part, you are required to submit letter of intent to the Academic Head at least two (2) weeks before the actual date you wanted to end your service, for FCU reserves the right to not grant your request for an end-of-service and you are required to continue with the remaining hours of the said training.

7.    Should in any event with the exception of force majure (“Acts of God”) you cannot fulfill your obligation, it shall be construed as a breach of contract on your part and FCU reserves the right to suspend stop and/or forfeit payment of hours already rendered by you.  This breach of contract is defined in the Philippine Civil Code and thus will be subjected to court of law in the city where the center resides.  Whatever expense incurred by FCU in such litigation shall be shouldered by you.

Finally, it is understood that his contract shall remain in full force and effect only during the period herein indicated.


Rosaline Mercado
HR Manager
Date: ______________

Engr. Roland Cruz
Part time Lecturer
Date: ______________

Wrong Item Adjustment Letter

August 13, 2004

Mrs. Elizabeth Villegas
Orion, Bataan

Dear Mrs. Villegas,

We are very sorry for the inconvenience we brought to you for delivering the wrong item.  We admit that it is our mistake, that’s why as our peace offering for you to change the wrong impression on us; we will give you a one-week accommodation here in our hotel for free.

For the past 5 years of service, it is the first time an awful incident such as this happened thus, we are very thankful to hear from you.  We assure you that this will never happen again.

We hope that this proposal will completely satisfy you.

Thank you.

Sincerely yours,

Ronald Cruz

Application Letter – Mechanical Engineer

June 15, 2001

AVC Engineering Firm
HR Department
Ayala, Makati City

Dear Sir:

Through a newspaper advertisement found at the Classified Ads of the Manila Bulletin dated June 12, 2001, I learned that you are in need of a licensed BS Mechanical Engineering graduate.

I am a B.S. Mechanical Engineering graduate of Far Eastern University.  I finished my degree last March 25, 2001.  After my graduation, I reviewed for my board exams, passed it and obtained my license last May 5, 2001.

I am very much willing to submit myself an interview anytime.

Favorable action towards my application will be highly appreciated.

Sincerely yours,

Christian Egan Navarro

Sample Acceptance Letter – Invitation

April 21, 2009

Engr. Rhey Carreon
Orani, Bataan

Dear Engr. Carreon:

I am pleased to accept your invitation to speak during your Seminar on Instrumentation and Controls on May 21, 2009 at 3:00 p.m.

“Temperature Measurement” is an interesting topic.  I shall discuss it for three hours.

I am looking forward to meet you and the members of your group.

Sincerely yours,

Engr. Emerson Munoz

Claim Check Authorization Letter Sample

October 19, 2001

Ms. Annaliza Mantes
Accounting Manager
ADB Group of Companies
Ayala Height, Quezon City

Dear Ms. Mantes:

This letter authorize my wife, Josephine del Rosario to claim my check amounting to Fifteen Thousand Pesos (Php 15,000.00) issued by your good office on my behalf.  The bearer is presenting her ID for identification purposes.

Thank you very much.

Sincerely yours,

Michael Corpus

Sample Authorization Letter – Proceeds of Loan

June 11, 1987

To Whom It May Concern:

I hereby authorize, William Hernandez of Land Bank of the Philippines, to inquire my status and receive proceeds of loan.  He presents two (2) identification cards for further reference.

Thank you very much.

Signature over printed name

Sample Order Letter – Sony Cyber Shot

April 12, 2001

Roda Marketing Inc.
Makati City

Dear Sir/Madam:

Please send me through DHL Express one unit of Sony Cyber-Shot DSC-H20.

Enclosed is a check amounting to twelve thousand pesos (Php 12,000.00) as full payment of the unit plus parcel charge.

Thank you.

Sincerely yours,

Lorraine Villanueva