Sample Transmittal Letter

February 12, 2001

Ms. Helena J. Palacio
ABZ Inc. and Enterprise
Makati City

Dear Ms. Palacio:

In compliance with your instructions contained in your letter dated March 19, I am sending you the following:

1.    Summary of sales for the month of December
2.    Inventory of stocks as of the end of March, 2008
3.    Expected volume of sales for the months of June and July 2008.

Please acknowledge receipt and let us know when you can ship items mentioned.

Truly yours,

Remilyna D. Avinante

Inquiry Letter – Easy Payments Terms

October 19, 2002

Camillia Home Subdivision
Balanga City, Bataan

To Whom It May Concern:

You advertised your easy payment terms for house and lot.  If the initial payment is Php100,000.00, can the remaining balance be payable in twelve months?  Since your advertisement did not clearly indicate the payment terms under Plan A, please send me a brochure to give me more information.

Thank you.

Yours truly,

Novelina M. Santos

Letters of Inquiry

April 21, 2003

Ms. Leila S. Diego
GNF Enterprise
Balanga City, Bataan

Dear Ms. Diego:

I would like to know if the products you offer are under the money back guarantee.  If this is so, can I cancel my subscription any time?

I would also like to avail of your courtesy card.  Please send me the necessary information so that I could get one free.

Yours truly,

Cynthia L. Manalastas

Inform Letter – Recent Activity

March 1, 2011

Ms. Doreen Lintag
Wawa, Orani Bataan

Dear Ms. Lintag:

I have good news for you!

I just learned that starting March 7, 2011, Sa Totoo Lang: The 700 Club Radyo, has been given a go signal by DZIQ Radyo Inquirer 990 AM to air for ONE WHOLE HOUR!  The show will also start earlier, from 12:30 to 1:30 PM. God is soo good!

Sa Totoo Lang is CBN Asia’s first venture into local radio broadcasting and God is already blessing our efforts.  People are praying with our host, Kata Inocencio and Alex Tinsay, to commit their lives to Jesus on the air and they call our 24-hour counseling center to tell us about it!

On behalf of the many individuals who have come to know Jesus as their LORD and Savior – THANK YOU! Thank you that you continue to stand with us at a critical moment such as this to bring the good news to as many people as possible

May God richly bless you!

Yours truly,

Peter M. Kairuz

Request Letter – Retainer’s Fee Increase

May 15, 2010

Ms. Hazel Cruz
Accounting Department

Dear Ms. Cruz

We would like to request from your good office to increase our monthly Retainer’s Fee from Php 12,000 to Php 15,000 effective next month due to the recent increases in salaries, fuel, operating expenses, etc.

Thank you and more power.

Sincerely

Celeste L. Navarro

Denied Credit Letter Sample

August 25, 2004

RBC Bureau Council
San Fernando, Pampanga

To Whom It May Concern:

I was recently learned that I was denied credit within 30 days by ABC Credit Corporation based on credit report obtained from your company.  Please send me a copy of my credit report as soon as possible.

Elena Mercado Cortez
#143 Santa Ana Subd.
Calaylayan, Abucay
SS# 000278391
April 11, 1969
Cel phone # 09094579090

I have enclosed the copies of my driver’s license and voter’s identification card.

Sincerely,

Elena M. Cortez

Client Apology Letter

September 11, 2008

Mr. Estelita M. Navarro
President
PMG Enterprise
Balanga City, Bataan

Dear Ms. Navarro:

I would like to make an apology for the inconveniences and difficulties we have made.

We are deeply bothered that this issue has caused so much distress to you.  After much review, we have discovered the cause of the issue due to recent internal system update.

Our team is already working on solutions that will prevent common problems from occurring in the future. Our process will be stronger than ever because we provides company training sessions and installing new back-up systems

We are providing 2 months worth of service free of charge to show our deep gratitude for your continued support.

Please feel free to talk to us if you have any question regarding this matter.

Sincerely,

Ruffa M. Escalante

Request Letter – Meeting

October 11, 2004

Ms. Megs Tolentino
Manager
ABC General Corporation

Dear Ms. Tolentino:

We would like to request a meeting with you to discuss our mission regarding our program.  We would be available to meet with you anytime on Monday, August 15, after 8:00 am. My colleagues, Edmund Cruz and Anna Manalastas including myself will be the participants at the meeting.

Our program is about street children who want to study.  These children need care and education in order to live a better life so our aim here to solicit any amount for the welfare of our street children.

We would forward to the opportunity to sit down with you to share our mission.  To schedule a time for the meeting, please contact me directly at (042) 457-845 or e-mail adecruz@yahoo.com.

Sincerely,

Alondra M. dela Cruz

University Memorandum – Request Academic Consideration

March 24, 2010

To: Mrs. Cheryl Cruz; Mrs. Magda Pizarro; Engr. Edgardo L. Sarmiento

Through: Vice President for Academic Affairs

From: University President

The BPSU Quartet and BPSU Chamber Chorale were First Place and Second Place winners respectively in the recently concluded DC-SUC III Literacy and Cultural Festival held on March 4-5, 2010 at the Bulacan State University.  Furthermore, BPSU was ranked third place overall.

In view of the intensive training the BPSU Chorale Members underwent two weeks before the actual contests, some tests, quizzes and requirements were missed by the members.

It is thus requested that due consideration be given to the students whose names are attached to this memorandum.

For your information and guidance.

Delfin O. Magpantay, Ed.D.
University President

Passport Authorization Letter

April 15, 2009

Passport Processing Department
Subic Bay, Olongapo

To Whom It May Concern:

I, Regina Esprit Roxas born on April 11, 1973 and presently residing at  Don Pepe Balanga City, Bataan, hereby authorized my cousin, Ms. Marita E. Roxas  worked as college instructor at Asia Pacific,  to pick up my passport on my behalf and other original documents.

She will present her two (2) identification cards for further reference.

If you have any questions regarding my application, you can contact me by telephone (02) 4611574.

Sincerely yours,

(sign)
Regina E. Roxas