Collection Letter Sample

March 25, 1997

Ms. Anna May Navarro
No. 123 Avocado St.
Talisay, Balanga City, Bataan

Dear Ms. Navarro:

We would like to inform you that the deadline of your third payment expired last February 18, 1997 in the amount of sixty thousand pesos (Php 60,000.00).  With this, we would like to inform you of possible consequences of your failure to pay the amount that is due:(1) After 45 days from the due date of not paying the amount, an added penalty of 10% of the total amount will be charged; and (2) In 45 days or more the company will be forced to confiscate your car.

Please communicate with us to avoid further inconvenience.

Sincerely yours,

Sheryl L. Herrera
Account Manager

Invitation Letter Sample – Luncheon Meeting

December 05, 2007

Dr. Juan Pizarro
President, Pilar State University
Pilar, Bataan

Dear Dr. Pizarro,

The administration, the faculty and the Alumni Association of Pilar State University will hold their annual luncheon meeting in the Joyous Hotel and Resort on December 17 at 12:00 noon.

Would you be our guest speaker and give us the benefit of your long experience in the field of education?

We would count it a privilege to hear you discuss this interesting subject for about half an hour.

We shall be proud to have you attend our annual luncheon and I know our full membership will be at hand for the occasion.

Sincerely yours,

Ruth M. Santos

Sample Reference Letter – Accounting Manager

October 19, 2005

Ms. Marian Valera
Manager, ABE Accounting Firm
Ayala, Makati

Dear Ms Valera:

Mr. Amel Hipolito is our favored applicant for a Accounting Manager position. In his application, he includes your name as one of his references.  He stated in his application letter that he resigned from your good company a month ago.

Any information you can give us about his will enable us to assess her skills.  How long did he work with you?  How do you rate his competence? His efficiency?

Answers to these questions will surely of help.

Thank you for your cooperation and hoping that we can do you the same favor in the future.


Emily Sacdalan

Christmas Solicitation Letter

December 1, 2002

Bataan Christian Bookstore
San Jose St.
Balanga City, Bataan

Dear Sir/Madam:

Greetings from Western College Foundation Inc.!

Christmas is just around the corner and the season for sharing and giving is coming.  It has been an annual tradition of our company to celebrate our Christmas party on December 22.  It is our time to celebrate our hard work and achievements together with our family and our WCFI family.  This is also the time to celebrate all the blessings that we have received for the whole year.  This is the most special event of the year and each and every employee make plans and preparations even months before.  It is highlighted with a competition of the best talent presentation of every department and the search for the best employee of the year as well as special awards for outstanding employees.

In line with these events, we are again knocking on your doors for your support and contribution towards its success. We know that you, our very important partner, has been with us through all of the challenges that has come our way this year and you have also been a big factor of our success.  We are looking forward to many successful years ahead of us.

Thank you very much and God bless!


Hansell Avinante

Christmas Party Solicitation Letter

November 29, 2007

Christian Bookstore Corporation
Cubao, Quezon City

Dear Sir/Madam:

Warm Greetings from the staff of Orani Bookstore!

Christmas brings joy to hearts of people. It reminds us of the birth of our Lord Jesus who became man to redeem us from our sins.  This year Orani Bookstore will celebrate this joyous occasion on Monday, 21 December 2007.

In relation to this, as one of our major suppliers, we would like to request for a solicitation (in cash or raffle prizes) to enlighten our Christmas party.

Should you grant our request?  Please forward your solicitation to Admin and Finance Department thru Ms. France Kyla Cruz – Admin Assistant not later than 18 December 2007.

Very truly yours,

Eymard Cruz

Letter of Solicitation – Christmas Party Raffle

November 28, 2008

ABC Learning Store
No. 28 Micaela St.
Zamboanga City

Dear Sir/Madam:

We greet you in the spirit of love and sharing brought forth by the coming yuletide season.

We, the staff of Rodriguez Supermarket would like to seek your kind generosity in sharing with us some of your blessings, on the occasion of the company’s Christmas Party to be held on December 21, 2008.  On this date, we shall be holding our usual Christmas Party Raffle for all the employees and we would be grateful if you could be our sponsor for this affair.

We wish the best of the holiday season to your company and we look to your generous response.


Loreta Alfonso

Sample Solicitation Letter – Anniversary

November 12, 2003

Mrs. Anne Rivera
Del Pilar St.
Cabanatuan City

Dear Madam:

We are please to inform you that Rose Trading Inc. is on its 14th Anniversary we wish to extend our gratitude for the continued business partnership you have on trusted to us.

Likewise, we humbly solicit your good office to extend us your in kind or monetary support for the outlined activities we will be undertaking.  We shall be having Raffle Promo for our retailers or customers, where some give away products will be given.

We highly appreciated any assistance from you in order to materialize the mentioned activities which we believe is a sign of gift sharing during yuletide season.

Thank you so much and more power.

Very truly yours,

Delfin Madarang

Sample Solicitation Letter – Christmas Party

November 25, 2001

Ms. Rowena Ramos
Louis and Clark Store
Angeles City, Pampanga

Dear Ms.Ramos:

Good wishes from the Management and Staffs of  Melano Flower Shoppe.

The “ber” months comes once again, a commencement of the coming most awaited event of the year, Holiday seasons, a time of love, giving and sharing.  This is the time to share the blessings with our employees for the job well done for the year 2001.

Our company is set to celebrate Christmas Party on December 21, we wish to make this occasion more meaningful with your kind support and contribution, and any donations in kind will be greatly cherished.

We look forward to continue doing business with you for more years to come.  Thank you very much and have a wonderful Christmas and a fruitful new year!

God bless and more power to all of us.


Ms. Kyla Cruz

Sample Solicitation Letter – Cash Donation

November 29, 2008

The Sales and Marketing Manager
Magnolia Inc.
Olongapo City

Dear Sir/Madam:


The yuletide season is fast approaching and Christmas is coming.  We gratefully thank you for the support and services you have provided throughout the year.

We would like to seek your support for cash donations which will used for the Employees’ Christmas Party on December 22, 2008, Tuesday.  Donations should be presented to HR/Administration Department on behalf of Merecel Hotel Inc., and will be properly accounted for.

Let us share the Christmas blessings and celebrate as one family this coming year.

Thank you so much.


Katherine Suarez
Finance Manager

Order Letter Sample – from catalogue

January 25, 2005

Mr. Josh Ortega
ABC Store
Cupang West
Balanga City, Bataan

Mr. Ortega:

Please sent me immediately by parcel post the following merchandise selected from your February catalogue:

1 pc. hand bag, pink     Php 550.00
2 pcs.  medium v-neck shirt, white   Php 900.00

I will appreciate your good services.

Truly yours,

Trisha May Villanueva