Author: lettersa

Letter Addressed to a Reference

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February 2, 1980

Ms. Eileen Fernandez
Personnel Manager, Fernandez Inc.
2143 C.M. Recto, Quiapo, Manila

Dear Ms. Fernandez:

Ms. Nora Lim of 1123 G. Tuazon St. Sampaloc, Manila has applied to this institution for the position of a private secretary and stenographer.  She has given us your name as a reference, having worked with you for four years,

We should greatly appreciate a prompt reply to the following questions:

1.    Is she capable in her duties as a stenographer and private secretary?
2.    Is she honest and dependable?
3.    What was her reason for leaving your employ?

We are sorry to trouble you for this information which we shall hold as strictly confidential and we hope that you will understand our necessity for obtaining it.

Thank you very kindly.

Leo Jhocson
Executive Vice President

Sample Appreciation Letter – Replacement of Merchandise

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November 14, 2001

Mrs. Natividad Cheng

Dear Mrs. Cheng:
R&R Enterprises
4143 Avenida Rizal, Manila

Dear Mrs. Cheng:

I wish to thank you for your courtesy in replacing the T-shirts and baby’s dresses which I recently returned and wrote to you about.

This is particularly generous of you, as there is no guarantee given with the said merchandises.  It was hardly to be expected, however, that merchandises of such brand and quality should be defective.  I hope that I shall be more fortunate next time.

In the meantime, please accept my grateful acknowledgment for your fairness and promptness in attending to my complaint.  The incident leaves me more convinced than ever of the expediency of trading with a firm that always stands back of its goods

Very truly yours,

Rowena Martinez

Appointment Letter

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April 10, 1993

Mr. Jose Gregorio
Pantalan, Orani, Bataan

Dear Mr. Gregorio:

I was glad to meet you at Rotary in Quezon City last Tuesday, and I enjoyed chatting with you about some of the problems of handling volume correspondence.

You promised to tell me more about how you have improved correspondent procedures in your offices and suggested that we get together for lunch on the 16th.  Unless I hear from you, may I assume that our appointment is still “on”?  I’ll plan to arrive at your office about 12:30

Truly yours,

Engr. Kristina Melanio

Sample Letter of Application

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May 14, 2002

Mr. M.A. Lindstrom, Head
Personnel Department
Rhode Island Oil Company
Sarnia, Texas

Dear Mr. Lindstrom:

I talked to your Austin representative, Mr. Clapper, and he informed me that it is a policy of your Company to employ college students of petroleum engineering each summer as assistant gaugers.  I should like to submit my application for that position.

While working with the Marshall Drilling Company, I became thoroughly familiar with the location of wells on your Chalker and Sarnia fields.  In fact, I happened to be working with the crew that drilled the first deep dual-completion well on the Dole lease last summer.  The course which I completed this year in Petroleum Production covered production gauges and their functions and operation quite thoroughly.

Please refer to the enclosed data sheet for details of my education and experience and the names of persons who have consented to express an opinion about my ability and character.

I shall be glad to go to your Sarnia office any Saturday on a few hours’ notice.  Unfortunately, my schoolwork makes it virtually impossible for me to go during the week.

Yours respectfully,

Malcolm Richards

Letter Informing Termination of Employment

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September 10, 1997

ABC Enterprise
Calaylayan, Abucay, Bataan

Gentlemen:

Please be informed that Karina Martinez, our sales representative, is no longer connected with our company since March, 2008.

Mr. San Pedro will assist you in your future business transactions.

We would like to request that you extend to Mr. San Pedro the usual support and kindness that you have given to our past managers.

Sincerely,

Kathrina Santiago

Conditional Letter of Compliance

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April 12, 2001

Mr. Jonathan Daniel
Saranggani St.
Orani, Bataan

Dear Mr. Daniel:

Please be informed that before we can close your account and transfer its balance to our Singapore branch, it is necessary that we secure the authorization of the Bangko Sentral ng Pilipinas.

In this regard, please accomplish and return the enclosed application to facilitate balance transfer.

Truly yours,

Celeste Legaspi

Business Proposal for an Exchange of Deal

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January 18, 2008

Bombo Radio Station
San Fernando, Pampanga

Dear Sir:

First vision is coming out with a magazine called Cultural Adventure, aimed to establish the cause of up-and-coming artists.

To ensure the success of this project, we would like to ask your help in promoting this publication by featuring it in your radio station.  In return, we offer to give your station one page ad in full color.

We will appreciate your consideration on this matter.

Respectfully yours,

Rodolfo D. Siongco

Letter of Refusal

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September 12, 2004

Mr. Albert Alfonso
Personnel Manager
Mitsumi Phils.
Mariveles, Bataan

Dear Mr. Alfonso:

Thank you for considering me for the position of Junior Software Developer. I appreciate your trust in my qualifications and character.

I would have been fine joining your staff; however, I accepted another offer.  Again, thank you for the effort in giving me such consideration.

Respectfully yours,

Emerson Ongoco

Acknowledging Error in Billing

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April 22, 2001

Gasso Incorporated
San Fernando, Pampanga

Dear Sir:

We are sorry to say that you were not credited with Php 2,000.  According to our terms, we will give the discount only when purchase is made within the promo period.

We hope you will consider this favorably as this is observed with every client according to the terms laid down by our company.

Truly yours,

Loius Legaspi