Follow up Letter – Subscription

December 13, 2002

ABC Publication Inc
Bk. 02, Lot 12, Subville
Paranaque City

Dear Sir/Madam:

May I remind you of my subscription of Reader’s Digest dated October 15, 2002.

As yet, I have not received a single copy and I am wondering why the delivery has been delayed.

Please check my subscription and send me the October and November issues as soon as possible.

Sincerely yours,

Resty Santos

Complaint Letter Sample – Wrong Delivery

October 11, 2007

ABC Computer Enterprise
Dona Subdivision
Balanga City, Bataan

Dear Sir/Madam:

Thank you for the prompt delivery of the computer accessories which I ordered last October 2, 2007.

In my letter, I ordered 20 pieces of headsets. However, when I received the delivery, there were only 18 pieces, short of two pieces.

Please send the two pieces of headsets through DHL Express the soonest possible time.

Thank you.


Rex David

Application Letter – Office Clerk

January 21, 2006

Ms. Analiza Pantaleon
Head Personnel
HR Department

Dear Ms. Pantaleon:

A friend of mine who also works in your company has told me that you are in need of office clerk, a position which, I believe, I highly qualify for.

As a background of my studies, I have taken courses in Bachelor of Science in Business Management at the Far Eastern University. I believe that my college training has prepared me for duties of greater responsibility. In addition, I can assure you of my loyalty and honesty which is I think a great characteristic of a good employee.

I am willing and ready to report at your office for an interview at anytime agreeable to you; I can be contacted at my given address.

Very truly yours,

Maria Benitez

Authorization Letter to Travel

March 5, 2003

Dr. Renato Ramos, Ed.D.
University President
Pilar State University

Dear Dr. Ramos:

Authority is hereby given for the travel of Engr. Marlon Carlos, Engr. Nelson de Leon, Engr. Ernesto Herrera to Tarlac, Pangasinan, Vigan and Ilocos Norte on March 10, 11, 12, 2003 for the seminars and field trips.

Expenses incident to this travel shall be charged against the school funds subject to the usual accounting and auditing rules and regulations.

Dr. Erlinda Bonifactio
President for Academic Affairs

Letter of Authorization – Instrumentation Seminar

June 30, 2005

Engr. Jose Fernando
Dean, College of Engineering
East Asia University

Dear Engr. Fernando:

In connection with the Techno “Instrumentation Seminar” which you will be attending as participant on July 12-15 in Tokyo, Japan, please prepare a comprehensive report.

I hope your participation in this seminar will be very fruitful.

Sincerely yours,

Dr. Leonida Sanchez

Sales Letter – Entertainment Showcase

May 10, 2001

Mrs. Aurora Trinidad
Blk. 03 Lot 12 Farmville Subd.
Samal, Bataan

Dear Mrs. Trinidad:

Experience the thrill and excitement right in your home! Get yourself a brand new set of Entertainment Showcase at low-low price!

Offered to you by Ocampo Electronic Inc in its Anniversary sales promo.

Hurry up!  Visit our store located near you!  Promo is valid until June 11, 2001 only.

Sincerely yours,

Maricris Enriquez

Appointment Letter – Dean

June 2, 2002

Engr. Ramon Santos
Engineering Department

Dear Engr. Santos:

You are hereby appointed as Dean of the Engineering Department effective June 11, 2002.  Your term of office will be for two academic years.

Your duties and responsibilities will be as follows;

  1. perform supervisory and administrative functions over thirty faculty members of the college;
  2. prepare curricular programs before each semester;
  3. coordinate activities and projects of the faculty and students;
  4. prepare monthly reports to be submitted to the President of the University;
  5. preside over meetings of the college;  and
  6. perform other duties as needed.

I look forward to a fruitful working relationship with you.


Sincerely yours,

Angelita Agaloos

Invitation Letter – Insurance

July 12, 2006

Ms. Marites Cosme
Prudential Life Inc.
Ayala,  Makati City

Dear Ms. Cosme:

Our newly hired personnel, all insured by your company, wish to know some important factors concerning insurance.  They want to be detailed on loan privileges and settlement of claims.

May we then invite you to talk for at least an hour on these topics at the Villa Amanda Conference Room on July 31 this year, at 1:00 in the afternoon. As an insurance authority, you can surely answer questions that may be raised during the open forum by the personnel who are requesting for cancellations of their insurance contracts and those who may want to be insured or have their cancelled insurance policy renewed.

Please let us know within this week if the date is agreeable to you.  Otherwise, we shall make adjustments in your favor.

Sincerely yours,

Roderick Curtiz

Letter of Collection

April 12, 2003

Mr. Erwin Navarro
Wawa St. Abucay, Bataan

Dear Mr. Navarro:

Upon examining your records carefully, we learned that you still have an outstanding balance of five hundred thousand pesos (Php 500,000.00).  To remind you, such amount is for the one Honda Civic car that you ordered last October 24, 2001.

We are requesting your immediate full settlement of the abovementioned amount so that we can avoid any inconvenience.  By settling your account within 15 working days, you will help us significantly in ensuring prompt delivery of your succeeding orders.

Thank you and warm regards.

Sincerely yours,

Daisy Roxas